The Coffee County Policy and Procedures Committee voted Thursday to send a revision requiring 48-hour advance notice for meeting agendas to the full County Commission.

The committee approved the recommendation in a motion by Dwight Miller, seconded by Miss Anthony. The committee agreed two commissioners will sponsor the change and that the committee chair will sign the request before it goes on the commission agenda.

Committee members said the change aligns the county’s agenda-notice practice with state guidance. A committee speaker summarized advice from the comptroller’s office and case law, saying, “There is no minimum requirement for meeting notices. The courts have ruled on this that 24 hours is not enough,” and that agendas specifically are governed by 48 hours in the Tennessee Code Annotated (TCA).

The committee discussed the legal distinction committee members described between the statutory 48-hour requirement for agendas and the lack of a fixed minimum for public meeting notices in case law. A committee speaker referenced Tony Chadwick, the public-records attorney for the Tennessee Comptroller’s Office, and said the county can follow both approaches: comply with the TCA’s 48-hour agenda rule while acknowledging courts have treated public-meeting notice differently.

Committee members said the change is intended to reduce last-minute amendments and confusion about who received notice. The motion passed with the committee chair stating the item will be placed on the full commission’s next meeting agenda and that two commissioners — Dwight Miller and Miss Jones — will sign as sponsors.

The full commission will consider the proposed change at its next meeting; committee members said if approved by the commission the revised wording will replace the current language in the county policy manual.