The Coffee County Policy and Procedures Committee directed staff to update the county’s citizen participation and appointment form to make clearer which committee, board, commission or authority an applicant seeks and to remove language that incorrectly implied citizens could serve on standing committees.

Committee members said the existing printed form omitted a clear field identifying the position applied for; one member moved to strike the word “standing” from a paragraph and to add a blank labeled for the committee/board/commission/authority and a line labeled “position applying for.” The motion was seconded and approved. Committee staff Heather was asked to work with Laura to produce a corrected version for review at the committee’s next meeting.

Several committee members said making the form clearer will reduce confusion when applications arrive and will make it easier for commissioners to determine which appointment the applicant wishes to be considered for. The committee agreed the revised form should remain on one page with the requested edits and that staff will return with the corrected PDF/print version for final review before it is used.