Commissioners approve circuit clerk audit and conditionally approve countywide audit; RFP drafted for outside auditor services

Williamson County commissioners approved an engagement letter for the circuit clerk audit as presented and approved the countywide audit and single-audit engagement letters contingent on edits discussed at the meeting.

County staff raised concerns about dates and missing fee schedules in the countywide engagement packet — specifically, references to prior-year delivery dates that had passed and a lack of fixed hourly rates in one document. Commissioners directed staff to work with the auditor to correct dates and to ensure fees or rate limits are clearly stated before finalizing the countywide engagement.

A roll-call vote on the countywide/single-audit engagement was recorded with two commissioners voting yes and one commissioner voting no (names recorded in roll call). The circuit clerk engagement motion was approved as written by roll call.

Commissioners also discussed issuing a request for proposals (RFP) to seek a new outside auditor after many years with the incumbent. Staff proposed including optional budgeting and budget-consulting services in the RFP; board members debated whether to make budgeting a mandatory requirement or an alternate option. The group agreed to include budgeting as an optional/alternate line item (allowing proposers to price it separately), and staff were directed to finalize and distribute the RFP and to designate a single email point of contact for bidder questions.

Separately, the board reviewed a proposed consulting services engagement letter and elected to put budget assistance and consulting engagement letters on hold until outstanding concerns are resolved.