At its June 4 meeting the Troutdale Citizens Advisory Committee reviewed what the city must include in meeting minutes under the Oregon Revised Statutes, approved the May 7, 2025 CAC minutes with amendments and nominated Victoria to serve as the committee’s representative on the Town Center Advisory Board (TCAB).

Staff member Diane explained the city's minutes practice and state requirements, saying minutes should provide a brief overview of attendance, actions taken and summaries of discussion rather than verbatim transcripts. "This sheet explains exactly what is required for meeting minutes, from the ORS — Oregon Revised Statutes," Diane said during the meeting. She told the committee minutes and recordings are posted to the city website and to the city’s YouTube channel "usually within a day or two," and that staff believes recordings remain available for at least five years but that an internal archival system would require additional budget and council direction.

On procedure: A committee member moved to accept the May 7 minutes with amendments and another committee member seconded the motion during the meeting; the motion was made and seconded on the record and the committee proceeded. The transcript does not record a roll-call vote or a formal tally.

TCAB nomination: Several members spoke in support of continuity in the Town Center Advisory Board appointment. One committee member nominated Victoria as the CAC appointee to TCAB and another member seconded the nomination. No other nominations were offered and the committee voiced no objections during the meeting. The transcript records the nomination and seconding but does not include a formal recorded vote.

Records-retention clarification: Committee members raised questions about how long recordings and minutes are kept and where they are accessible. Diane advised that city recordings are posted on YouTube and on the city’s website after meetings. She said creating an internal, longer-term archive would require council direction and additional budget to purchase storage capacity and staff time.

What comes next: The committee asked staff to make the specified corrections to the May 7 minutes, and Diane or other staff will follow up on questions about records-retention policy and council-level direction if committee members wish to seek longer internal archival storage.