Miami County staff reported that a public solicitation for repairs at the county transfer station produced zero bids and asked commissioners for permission to solicit quotes directly from contractors so repairs can begin.

Staff said the advertised submission deadline passed with no submissions; about 15 contractors were invited to view the site and only one attended the required walk-through. That contractor missed the bid deadline but remains interested and plans to submit a proposal. Staff said it will contact additional contractors and planned a meeting with an interested contractor the next morning.

Staff described two related repair needs: (1) storm damage (garage doors, downspouts, gutters, a back wall and the recycling storage area) covered by insurance and already in motion with an insurer-approved vendor for garage doors; and (2) preexisting structural and operational repairs in the tipping floor, concrete and sections of wall where equipment has damaged the structure, as well as roof and plumbing issues. Staff said Waste Management leases the building and will reimburse the county for damage covered under the lease; staff said the county will bill Waste Management for repairs after they are completed.

A commissioner asked whether Waste Management or the county carried insurance; staff confirmed the county carries insurance on the building and that the storm-damage repairs would proceed under insurance coverage. Staff said the building functions as an operating transfer station during repairs, so many repairs must be done evenings and weekends to keep the facility open.

No formal contract award or motion was recorded during the study session; staff requested permission to solicit quotes from individual contractors and to pursue the insurance repair work already in process.