County approves PowerDMS subscription; staff outline policy overhaul and potential cross‑department use
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Summary
Commissioners approved a three‑year PowerDMS subscription with initial incentive pricing; staff said a countywide policy overhaul is planned and that departments may be able to share the platform.
The Rockingham County Board of Commissioners approved a three‑year PowerDMS subscription (a policy and compliance platform by NeoGov) after staff described the platform’s benefits and a significant first‑year discount.
Staff and commissioners discussed the potential for broader county adoption so multiple departments could use a single policy platform. Major Basra and other staff said the county will pursue a broader policy overhaul using external consultants funded from asset‑forfeiture funds and that PowerDMS could be the repository for updated policies across departments.
Staff noted the vendor offered incentive pricing that would be lost if the board delayed; the board approved the bid waiver and subscription, and commissioners asked staff to explore countywide access and interoperability with agencies such as the sheriff’s office. The board also discussed whether centralized purchasing could yield a county discount for sheriff and other departments.
No additional procurement amendments were made at the meeting; staff said they will return with implementation details and potential interdepartmental access plans.