City says UKG time‑and‑attendance rollout largely complete; police and fire integration delayed by Telestaff/cloud migration

City staff told the commission on July 8 that Delray Beach has transitioned most departments to the UKG time‑and‑attendance system but is still working to integrate the police and fire rescue scheduling platforms.

City technology and finance staff explained that UKG automates timekeeping and reduces manual payroll work. Most municipal departments have the system in daily operations; police and fire operate on Telestaff for scheduling and time requests. Staff said the preferred approach is to import Telestaff schedule data into UKG to avoid dual entry for employees. A corporate acquisition—Kronos’ purchase of Telestaff—and a subsequent ransomware incident delayed migration to an acceptable cloud environment; staff said Telestaff upgrades and a secure cloud migration to Google Cloud were not completed until this year, which slowed integration.

Chief Technology Officer Jay Stacy and Chief Financial Officer Henry Dacquless (both introduced during the update) said the city is in quality‑control mode and is coordinating with police and fire leadership and vendors to complete the full rollout within the coming months. The city’s earlier automation work contributed to awards recognizing Delray Beach as a top digital city for two consecutive years, staff noted.

Commissioners requested post‑implementation payroll comparisons to measure the system’s effects on payroll accuracy and overtime; staff said they would provide comparative data after the police/fire integration is complete and the city is fully operating on UKG.