Tucumcari City Commissioners on an agenda item approved multiple contracts and grant acceptances and reviewed paperwork needed to apply for and accept U.S. Army Corps of Engineers funds.

The package included acceptance of two federal senior-service grants administered at the local level, a larger meal-delivery/transportation grant for the senior center, a New Mexico Tourism Department grant for convention-center landscaping, and a 48-month copier lease renewal. Commissioners also discussed and moved to provide signatures and certifications required by the U.S. Army Corps of Engineers for an ongoing transmission-line project (referred to in the meeting materials as Hoover Field and a transmission line).

The senior-service items presented included a combined Foster Grandparent and Senior Companion program award totaling $106,153.86 (6264–6265 hours allocated across the programs) and a larger nutrition/transportation grant covering home-delivered and congregate meals with a grant award of $328,500; the total budget for that program as presented was $457,676 and the city subsidy listed was $90,000. Darlene House, the city grant manager, presented a New Mexico Tourism Department grant she said was for $51,007.66 with a city match of $5,429.02; she described the scope as landscaping, sprinkler repairs, tree removal and reworked planting beds around the convention center.

On the copier renewal, staff described a Ricoh copier contract with a monthly fee of $1,412.87 for 48 months and per-copy charges above the base monthly fee. Commissioners discussed service response times and delivery timing for replacement machines.

On the Army Corps paperwork, staff described three required documents: a certificate of authority naming a municipal signing official to execute Corps paperwork, a self-certification of financial capability (including a 25% match requirement, partly allowed as in-kind design/survey costs), and a lobbying disclosure/certification. Staff characterized the match as 25% of accepted funds and said in-kind design, surveys and right-of-way costs could be counted toward the match.

Votes at a glance

- Foster Grandparent and Senior Companion programs (grant totaling $106,153.86): approved; recorded votes include Mayor Oglesey — yes; Mayor Gerson Lopez — yes; Commissioner Gullis — yes.
- Nutrition/home-delivered meals and transportation grant (grant award $328,500; total program budget $457,676; city subsidy $90,000): approved; recorded votes include Mayor Oglesey — yes; Mayor Gerson Lopez — yes; Commissioner Gullis — yes.
- New Mexico Tourism Department grant for convention center enhancements ($51,007.66; city match $5,429.02; total project cost shown $71,001.96): presented for acceptance; vote not specified in the transcript excerpt.
- Ricoh copier renewal (48-month term; $1,412.87 monthly base fee, plus per-copy costs): approved; recorded roll-call includes Commissioner Busby — yes; Mayor Busby — yes.
- United States Army Corps of Engineers paperwork (certificate of authority, self-certification of financial capability, lobbying certificate): motion to authorize municipal signing authority and to certify capacity was made and discussed; vote not specified in the transcript excerpt.

The commission’s grant and contract approvals included standard procurement follow-ups: city staff said normal procurement would be used to select contractors for the convention-center landscaping work (the meeting packet included a landscaping quote from Hamilton Landscaping but staff said the procurement process still applies). For the Army Corps application staff emphasized the 25% match requirement and noted that design, survey and right-of-way costs already paid could be counted as in-kind match.

Commissioners and staff flagged next steps: procurement for landscaping, delivery and installation timelines for new copiers (3–5 weeks if approved), and the process for starting bidding on construction for the recreation-center roof project once the State’s Department of Finance and Administration releases funds.