Scott County reviews $1.04 million three-year Microsoft licensing renewal; medic license adds to cost

Scott County information-technology staff presented a recommended three-year renewal of the county’s Microsoft licensing agreement that covers county departments and several external agencies that purchase licenses through the county.

The IT presenter said the total for the three-year agreement through vendor Insight is “slightly over $1,000,000, 1,000,000 and, $39,000.” He provided a cost breakdown showing Scott County’s total share for three years, including medic, is $933,000; medic’s portion over the term is $273,000, and Scott County without medic would be slightly over $700,000. Scott Emergency Communications (SEC) would be $112,000, the waste commission $42,000 and the Scott County Library $11,000 over the three years.

Staff described services covered by the agreement: Office clients (desktop or web), server upgrades and support for more than 200 virtual servers, email support for nearly 1,000 email clients across entities, OneDrive storage and home-use rights, multi-factor authentication and mobile device management. IT staff said costs rose in part because medic was added to the contract and because jail licensing was upgraded from web-based to full Microsoft licenses to obtain additional OneDrive storage for jail users.

The county attorney’s office reviewed the contract language and reported no legal concerns. Staff did not record a formal board vote at the July 1 meeting; the presentation preceded further procurement steps and purchase approvals.

Staff said the county passes costs to external agencies (SEC, waste commission, library) through established intergovernmental arrangements.