Committee plans vendor and arts database; ad hoc to revise spreadsheet columns and assign responsibilities
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Summary
Committee members agreed to relaunch work on a vendor/artist database, assign responsibility for spreadsheet columns and involve Ben Ogren to load data; members flagged the missing accountability column and agreed two members would revise columns before the next planning meeting.
Committee members said they will resume work on a planned vendor and artist database and mapping project after a pause for day camp and summer activities.
The chair, Ava Burns, and other members said two of the ad hoc members had been occupied by day camp and that Ben Ogren would help import data if the committee finalized the spreadsheet structure. Members emphasized that the current spreadsheet has many empty columns and that the single most important missing piece is an accountability column identifying who or which organization is responsible for each site or asset.
The committee agreed that Zav DuBois and Erica Wolfson would revise some spreadsheet columns before the next planning meeting to make the data‑gathering task actionable. Members discussed removing superfluous fields but also preserving fields that could make the database useful for future grant applications and mapping. Ben Ogren’s name was confirmed as the person who could upload the data into the county system once the structure is ready.
Why it matters: the database is intended to support future grant applications, public‑art coordination and tourism mapping. Committee members said starting with a working structure and populating a subset of fields will help reveal which additional data columns are necessary.
No formal vote was recorded; members recorded the revision task as a preparatory assignment to accelerate the database launch when staff and volunteers are available.