Council directs central tracking of city contracts and leases to real estate office
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Summary
Council adopted a measure asking the administration to centralize tracking of city contracts and lease agreements in the Office of Real Estate to improve oversight of expirations, rent compliance and responsibilities of departments.
On July 8 the Common Council approved a request that the administration centralize tracking of city contracts and lease agreements in the Office of Real Estate. Sponsors said lease and contract records are spread across departments, making it difficult to know expiration dates and to enforce rent obligations.
A councilmember said centralization would require administration direction for departments to submit contracts and lease agreements to the Office of Real Estate within 30 days. The proposal is intended to reduce instances in which tenants fall out of compliance or fail to pay rent because city staff cannot readily locate agreements.
Council members from multiple districts supported the measure, citing disparate lease terms across community centers and the need for consistent expectations. The item was discussed in Community Development and council members asked the administration to coordinate with law and real estate offices to standardize forms and notification procedures. The motion to adopt and send the remainder to Community Development was recorded on the floor.