County approves annual maintenance for tax office cash‑drawer automation system
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Summary
The Commissioners Court approved July 28 paying $3,900 per year for maintenance of a new cash drawer automation and management system the tax assessor will supply; county staff said the system will help daily closing and reduce counter lines.
Potter County’s Commissioners Court voted 4‑0 on July 28 to authorize annual maintenance funding for a cash drawer automation and management system in the tax assessor’s office.
County staff said the tax assessor will purchase the actual machine from Data Business Equipment using departmental funds; the county will pay the vendor an annual maintenance fee of $3,900 from the tax assessor’s departmental fund. Staff described the device as a cash‑counting/automation machine aimed at expediting daily closeouts on the motor vehicle side, where transaction volume is high.
The court approved the maintenance‑fee request after commissioners discussed the office’s high daily transaction volume and the potential for the system to speed end‑of‑day cash reconciliation. County staff said the office already has a different cash counting device and that this new machine and its maintenance would be additive to current operations.
Why it matters: The county characterized the expenditure as an operational efficiency measure for a high‑volume counter, not a new general fund recurring obligation beyond the tax assessor’s departmental budget. The tax assessor will cover the machine purchase; the county will fund the annual maintenance fee.