Members of the Laredo Disability Advisory Committee discussed enforcing the committee’s attendance and removal policy, clarified how virtual participation counts toward quorum and flagged unresolved questions about membership terms and reappointments.

Committee staff opened the item by summarizing the rule under review: a member can be removed after three absences. Members asked whether attending virtually counts toward presence for quorum and whether absences recorded when a meeting lacks a quorum still count toward removal.

A staff member confirmed that virtual attendance does count “as long as there's a member on here,” and later stated that absences are recorded and reported to the city manager and the city secretary. One committee member raised a procedural point that if a meeting does not meet the required in-person composition (the committee noted a five‑member in‑person requirement), then the meeting is not official and those present should confirm whether that counts as an absence.

Committee members also reported receiving unclear guidance during recent committee training about how long members may serve. One member said a presentation suggested that members appointed by the same mayor for more than eight years would not continue into a ninth year; staff said that practice depends on reappointments and that they were "pending clarification from the city secretary." The item prompted committee members to request a written notice to all members summarizing the attendance rule, whether virtual participation counts, and how absences are recorded.

Several members suggested the staff follow up with the city secretary to finalize bylaws and membership-term language, and to circulate an email to all committee members summarizing attendance expectations and how remote participation is treated. No formal motion or vote was recorded on the item at this meeting.

The committee scheduled follow-up to confirm the final interpretation of terms and removal procedures once the city secretary provides written guidance.