Board reviews policy language on K–5 door‑to‑door fundraising, transfer requests and dual‑language placement
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Summary
Trustees reviewed several policy language updates including a proposed clarification to remove 'K–5' in favor of 'elementary school' for door‑to‑door solicitation rules, and discussed how transfer requests and dual‑language program placement are handled.
Board members reviewed six policy updates that were described as language and legal‑reference updates rather than substantive changes. Discussion focused on two operational items: door‑to‑door fundraising in the district’s policy JL and transfer requests related to dual‑language programming.
A board member flagged paragraph language in the district’s JL fundraising and solicitation policy that currently reads “K to 5 may not participate in door to door solicitation.” The member asked whether the provision intentionally excluded sixth graders in the district’s configuration (where grades 5 and 6 are combined in an intermediate configuration). Staff suggested the simplest fix is to replace the numeric range with the phrase “elementary school students” for cohesion; the board directed staff to review and return recommended wording. A staff member said they also would confirm whether any state code or law dictates an age or grade cutoff before finalizing language.
On transfer requests, board members asked whether the policy text adequately addresses dual‑language programming. Staff said the current transfer request process allows families to request an instructional programming transfer (including opting out of dual language) and that approval depends on availability and space. Board members noted Winchester’s small size and limited capacity — the district has one high school and one middle school — which can limit options for moving students between schools. Staff said alternative placements exist but have limited space and the division attempts to problem‑solve at the school level.
Other policy updates presented were described as minor language or legal reference updates (hiring procedures, unlawful controlled‑substances language, voluntary retirement savings program, staff suspension language). Staff said none change the substantive meaning of the policies and that the superintendent retains emergency authority where previously stated; the board will consider minor revisions at a future agenda item.