At its April 7 meeting the Permanent Public Building Committee reviewed filed sub‑bid results for Library Phase 1 and approved a set of invoices related to the project.

Hank presented the filed sub‑bid tabulation: glass and glazing, acoustical tile, HVAC, electrical and other trade bids. Staff reported two bids for glass and glazing with Capital Off Glass as the apparent low bidder. For acoustical tile one responder (GVW) was restricted to self‑perform; staff planned to instruct general bidders to carry an allowance for acoustical tile if GVW is not used. On HVAC, the apparent low bidder, Thomas Snowden, submitted a mathematical error and requested to rescind their bid; staff said they were reviewing bid-bond and solicitation language to determine next steps. Electrical low bidder was Galway Electric and came in slightly under estimate.

Hank said general bids were due April 17 and staff planned to bring them back to the committee at the April 29 meeting for approval. The committee also discussed that Friends of the DeFazio (Friends of the Deaton Public Library) had indicated a potential contribution but that staff would not rely on that until FF&E ordering.

The committee approved invoices tied to the library project on a roll-call vote. Committee members approved a Util (architect) invoice for February 2025 services of $37,862 from the architect’s budget. The committee also approved a Project King invoice for bid hosting and printing services in the amount of $1,076.54 from the miscellaneous budget. Both motions passed unanimously by roll call.

Staff said general contractor prequalification will be required for both filed sub and general contractor bidders; staff asked for a volunteer from the committee to serve on the prequalification evaluation panel and volunteers were identified to assist when the schedule is set.