School operations staff presented proposed repairs and targeted paving at Deerfield and Coffee County High School after field review by engineers and paving contractors. The presentation focused on targeted spot repairs, drainage fixes and a longer‑term option involving deeper reconstruction that would include a binder course.

What staff recommended: Consultants advised the board that the highest‑value approach for constrained funds is to perform spot repairs and install drainage trenches rather than excavating the entire driving surface to install a new binder; the consultants said that a full reconstruction to add binder and deep drainage could exceed $700,000 for the high school site and would require substantially more capital than is currently available.

Principal concerns and separate needs: Board members and staff agreed that dumpster concrete pads and certain facility repairs are separate capital items and should be handled as a distinct capital project rather than included in the broad paving contract. The board also heard that a geotechnical test (geotest) for Deerfield had been estimated at about $8,500 to document subgrade conditions in the area colloquially known as "the swamp." Staff advised that removing contaminated material and replacing subgrade to permit a binder layer is technically possible but substantially more expensive than surface repairs.

Contracting and timeline: Staff said a preferred bidder had indicated it would hold the previously quoted price and could perform work over the summer; Deerfield spot repairs were already in planning for the summer. Board members asked for more site detail and for capital projects staff to cost a standalone dumpster pad option under the $25,000 threshold that would not require full board procurement action.

Next steps: The board will receive a revised capital plan and a separate estimate for dumpster pads; staff said the paving item would return for board action with firm bids and clarified scope.