The Banner County Board of Commissioners moved and seconded June 26 to approve claims and pay funds as presented; the motion passed on roll call, with commissioners voting yes.

Commissioners and staff used the claims discussion to review several finance and policy issues tied to year-end closeout. County staff said they are finalizing June accounting and working with consultant Josie Morgan to correct prior-year entries; Katie and Josie described journal entries needed so reports will show the county balanced for fiscal close. "We are balanced," Josie said, and staff described planned follow-up journal entries to make the expenditure report accurately reflect the closeout.

The board discussed reimbursements for meals and the county credit-card policy. Commissioners noted a past motion to reimburse meals up to $51 per day with employees submitting receipts and that the current practice still shows some inconsistencies. One commissioner summarized the intended procedure: employees pay out of pocket for meals, submit receipts "less tips, alcohol, and tax," and then the county reimburses the meal amount. Staff and commissioners agreed to send a clarifying email to officials and department heads so the practice is consistently applied.

Members also discussed county vehicle fuel and travel reimbursements. The board said employees may choose either to accept county-paid fuel (in which case they do not also collect mileage) or to use their own vehicle and claim mileage; staff said policy allows both options but that consistent documentation is required. Commissioners asked staff to clarify the handbook procedure and circulate the guidance to departments before the next budget cycle.

The board reviewed a recommendation to pay an accounting consultant additional invoices (the current discussion cited a second invoice and previous ARPA funding that had covered an earlier $2,500 payment). Staff identified the payment source as the general miscellaneous fund for the additional $3,500 invoice; commissioners agreed to proceed and to check whether a specific line item should be added in next year's budget.

The board also discussed claims tied to FEMA funds and year-end transfers; county staff said they had consulted the auditor and that transfers and FEMA accounting could proceed within the current fiscal procedures. The meeting produced direction to finalize June closeout entries, circulate a clarification memo on meal and fuel reimbursements, and ensure department heads implement the clarified procedures; the board's vote that day approved the presented claims but did not adopt a new formal written policy during the session.