Committee approves invoices, applications for payment and two change-order reductions

At the Sept. 3 Property Facilities Committee meeting, members moved and approved payment items listed under “items requiring action,” including CHA invoices numbered 1 through 10 and contractor applications for payment numbered 1 through 8. Committee members also approved two change orders that reduced previously billed amounts for flooring work.

During the agenda discussion staff listed a set of applications for payment including Phase 3 stormwater payments to Rutledge, partial flooring payments for JM Hill and other schools, and a JTL data-network invoice. After discussion, a motion to pay the CHA invoices (1–10) was made and the committee approved the motion by voice vote. A subsequent motion to approve applications for payment (1–8) likewise passed by voice vote.

Change orders presented included: • Resco (Resica/Resaca) flooring change order 1: decrease of $22,760 • JTL flooring change order from Cope: decrease of $48,160

A motion to approve change orders 1 and 2 passed by voice vote. The meeting record shows the committee answered “Aye” during roll calls for those motions; no individual recorded roll-call votes were read aloud in the transcript.

Committee members asked questions about partial flooring schedules and whether projects could have been consolidated to reduce costs; staff explained the “partial” designation reflected earlier phases of work and decisions to convert remaining waxable VCT flooring to LVT as part of multi-year scheduling. Staff also explained the district can adjust final invoicing to reflect credits tied to design/contract adjustments and that CHA invoicing would be adjusted if project prices change.

All motions described in this item were approved during the Sept. 3 meeting; the committee then adjourned.