Council approves Marco printing and plotter contracts for rec center and City Hall

The City Council approved two procurement items to support municipal printing needs: (1) a contract with Marco for the recreation center’s multifunction printer and (2) a 60‑month lease with an all‑inclusive maintenance plan for a new large-format plotter/scanner at City Hall.

City staff said they evaluated three proposals for the rec center printing contract and recommended Marco based on monthly print capacity, lower per‑page costs for overages and an existing working relationship. Staff described Marco as offering an 8‑hour service‑level agreement with one‑hour phone response time and an eight‑hour onsite response window.

On the plotter/scanner for City Hall (36‑inch roll‑sheet capability), staff said many vendors declined to offer supported contracts locally. Marco submitted a competitive quote for a new HP large‑format unit and offered a four‑hour service‑level agreement. Staff recommended a 60‑month lease with an all‑inclusive maintenance option; the supplier’s pricing charges per square footage/percentage of color ink for roll output rather than a per‑color page rate. Councilmembers discussed whether it might be cheaper to outsource large-format printing but staff said having an in‑house supported unit will improve turnaround and reduce delays caused by unsupported used units.

Both procurement motions passed by roll call vote. Councilmembers said the plotter will allow digitization of archived blueprint documents and support regular large-format printing needs for the rec center and community enrichment programs.