SIXCO work paused pending payments; district describes multi-step PO and approval timeline
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Summary
District staff told trustees that payments to SIXCO are delayed while invoices move through purchase-order and multi-person approval steps, and that approved checks are typically cut on Wednesdays; HRSA grant work continues, staff said.
District staff told trustees at the Oct. 16 meeting that work with contractor SIXCO is stalled in part because invoices are still in the district’s internal finance approval process and checks should be issued within a week or two once purchase orders clear.
A staff member described the district’s process for paying vendors: a purchase order must be created and approved by multiple people before invoices are processed, then the payment goes through another approval workflow and checks are typically cut on Wednesdays. "So that's where the process ... it doesn't mean to be ... So it's ... that's where we're at," the staff member said while explaining the finance steps.
Trustees said they were aware some invoices have been approved and others are still in process. The staff update also noted that Dylan is working on the HRSA grant while finance approvals continue. Trustees said they want to see the invoices and payment confirmations circulated when checks are cut.
What happens next: the district will continue to process purchase orders and approvals; staff estimated checks for approved invoices should cut within one to two weeks.