Department proposes emergency and permanent edits to administrative code to remove Social Security number requirement and modernize language
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Summary
The department proposed an emergency rule (followed by a permanent rule) to remove references to collection of Social Security numbers and to update other obsolete language in the administrative code; staff said the emergency rule would take effect immediately to align with the new PowerSchool instance and the permanent rule would follow after the
The department asked the board to authorize an emergency administrative‑code amendment and to initiate a parallel permanent amendment to update public‑school governance language, remove Social Security number collection references, and strike obsolete requirements.
Staff said the change was prompted by the department’s move to a new statewide student information system (PowerSchool) that no longer uses Social Security numbers and that the code still contains provisions requiring districts to collect them. To avoid a mismatch when the new system goes live, staff proposed an emergency rule (effective immediately upon board adoption for up to six months) to remove Social Security references, with a permanent rule to follow after board review and public notice.
Board members asked about other underlined additions in the draft (including expanded language about institutional accrediting agencies recognized by the U.S. Secretary of Education) and requested more time to review the redline. Staff agreed to circulate explanatory notes and to return in April with any clarifications or edits before proceeding to make the rule permanent.
Why it matters: the emergency change would align state administrative code with department practices and data‑system design and avoid requiring districts to collect sensitive personal identifiers the department no longer records; the permanent rule process will follow normal notice and comment timelines.