The Estacada Parks and Recreation Commission confirmed final logistics for the Trick-or-Shot 5K, scheduled for Oct. 25, with organizers outlining preregistration, in-person waivers and on-site setup.

Commissioners and staff said the race will start at 3 p.m. on Oct. 25 with volunteers beginning on-site setup around 1 p.m.; waiver signing will begin at 2 p.m. Preregistration is available and intended to help planners estimate turnout, but organizers said walk-up participants may register on race day. Organizers noted that even preregistered participants must sign an in-person waiver at the event.

Commission members discussed site logistics. The race start and registration will be by the playground at Campanella Park. Volunteers will mark the course with sidewalk chalk and arrange an inflatable arch and a small sound system; organizers asked that staff ensure restroom access and electricity to the building behind the bathrooms for the sound system. Commission members said they will check that bathroom doors are unlocked on race day.

Supply and participant materials were reviewed. Medals have arrived and were purchased in bulk; organizers said the quantity should last three to four years. Commission members discussed goody bags and waivers: they plan to print additional waiver forms and assemble bags with small items and candy; organizers will circulate a registration link in the newsletter and the upcoming water bill to encourage preregistration.

Safety and participant instructions were discussed. Organizers said adults sometimes run and that for race-day waivers they will allow multiple participant names on a single waiver where appropriate, but each participant must be listed and a waiver signed. The commission also discussed logistics for parking, course marking and participant flow to avoid congestion at the start.

Ending: Organizers said remaining tasks include confirming electricity access, finalizing goody bags and continuing preregistration outreach ahead of the Oct. 25 race.