Council adopts facility‑naming and special recognition plaque policy with signature thresholds and limits on street renaming

The Town Council approved a resolution establishing a facility‑naming and special recognition plaque policy that sets submission windows, signature thresholds and design controls for naming requests.

Town staff presented a revised policy that sets an annual October submission period for naming proposals, gives the town discretion over plaque and sign design, and expands eligibility to honor individuals with military or first‑responder records or long‑term residency (the policy leaves the definition of “long‑term resident” to committee/council discretion). The policy requires petition support thresholds: 250 verifiable signatures for major facilities (parks, buildings) and 125 for minor facilities (rooms, fields). The policy also defines a “significant gift” as contributing 60% or more of a capital project’s cost or ongoing maintenance if naming is tied to donor funding.

Street renaming is prohibited in the policy to avoid address changes and administrative burdens; the policy permits honorary street names (additional signage) but prohibits honorary naming on Indian Creek, Trophy Club Drive and Bobcat Boulevard. The policy also creates a separate procedure for special recognition flags and plaques that allow the council or petitioners to acknowledge contributors without changing facility names; costs for such honor plaques would be borne by the requesters when applicable.

Staff said the policy is intended to be a transparent, public process requiring broad community support before a renaming request reaches the council. Council moved and approved the resolution during the meeting.