Brown County commissioners accepted a sole bid from Motorsports LLC to run events at the Brown County Grandstand for the 2025–2029 seasons and directed staff to draft a contract for commission approval.

Rachel Kipley, the county’s fairgrounds/parks manager, presented the bid information and read annual payment amounts included in the submission: $20,500 for 2025; $20,500 for 2026; $20,500 for 2027; $21,500 for 2028; and $22,500 for 2029. The proposal also included a proposed 20‑day schedule of events for each season. Kipley advised commissioners that, because this was the only bid, the commission could accept the bid now and then finalize contract language (including dates) later; commissioners approved acceptance and directed staff to create a contract.

Motion and next steps

A motion to accept the bid was made by Weis and seconded by Gates; commissioners carried the motion by voice vote. Kipley told the commission that if contract negotiations failed, the county could revisit the award, but that accepting the bid now would allow staff to prepare a contract for later formal approval.

Clarifying details and timeline

The bid submission deadline noted in the announcement was 8:45 a.m. on Oct. 29, 2024 (bids were opened and the county read the bidder name into the record). The accepted bid was from "Motorsports LLC" with named representatives listed in the bid packet. County staff will prepare a contract reflecting specific dates and terms and return it to the commission for approval.

Provenance (transcript excerpts)

Topic intro excerpt: "Notice this year by given that seals and pullovers will be received at the Chamber of the Brown County Board of Commissioners ... till the hour 08:45 on 10/29/2024 ... for use of the Brown County Grandstand ...".

Topic finish excerpt: "Motion to approve. Second. Motion by Weis, second by Gates. Further discussion? Hearing none, all in favor signify by saying aye. Aye. Opposed nay? Motion carries."