Director says town cannot host library’s private online document store; trustees advised not to self-host
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Summary
Director Noel told trustees that the town currently lacks a system to host the library’s internal records online and advised against trustees creating a private Google Drive for library documents because those records must remain public and accessible through town systems.
Director Noel told trustees she had investigated options for placing trustee and library records online and reported that the town does not currently have a way to host or maintain those kinds of records for the library.
"I went to the town and did talk to the town about the possibility of keeping records online... but they do not have a way to do that at present," Noel said. She advised trustees against creating an independent Google Drive for records because "everything's supposed to be public" and the town is concerned about records being stored outside official municipal systems and potentially not accessible to the public.
Noel said minutes and standard public records are already uploaded, but other trustee-specific materials must remain accessible through the town until the town provides a formal hosting solution. She said she would monitor changes and hopes a town solution will become available.
Trustees did not vote on any change; the board accepted the director's recommendation to continue current practices and wait for a town-hosted option.