[{"_1":2,"_112":-5,"_113":-5},"loaderData",{"_3":4,"_26":27},"root",{"_5":6,"_17":10,"_18":19,"_20":21,"_22":10,"_23":-5,"_24":-5,"_25":10},"user",{"_7":8,"_9":10,"_11":10,"_12":-5,"_13":-5,"_14":15,"_16":-5},"roles",[],"isAuthenticated",false,"isPremium","planName","subscriptionStatus","featureFlags",{},"insightsBudget","isDevelopmentHost","userPreferences",{},"recaptchaSiteKey","6LcvOJcUAAAAAHsB-gPGfGktcRlKpH7OTIU_dMTD","isImpersonating","impersonation","affiliateStatus","isFreedomPortal","routes/v2/article/layout",{"_28":29,"_30":31},"notFound",true,"relatedArticles",[32,76,88,100],{"_33":34,"_35":36,"_37":38,"_39":40,"_41":42,"_43":44,"_45":46,"_47":48,"_49":50,"_51":52,"_53":54,"_55":56,"_57":58,"_59":60,"_61":62,"_63":64,"_65":66,"_67":68,"_69":70,"_71":72,"_73":74,"_75":74},"mediaId",6129766,"mediaKeyId","5744974-8405b58095799e22f6341627f28e4664","parentId",5744974,"title","Board reviews first reads of multiple policy updates, including acceptable use, transportation and seclusion rules","audioSeconds",1851,"startMs",5437614,"endMs",7289350,"viewUrl","/Search/View?dp=1&key=5744974-8405b58095799e22f6341627f28e4664&start=5437&end=7289","thumbnailUrl","https://assets.pipeline.soar.com/5744974-8405b58095799e22f6341627f28e4664/thumbnail_5437614.jpg","articleUrl","/articles/6129766/Oregon/Board-reviews-first-reads-of-multiple-policy-updates-including-acceptable-use-transportation-and-seclusion-rules","mediaUrl","https://secure.pipeline.soar.com/6129766-9f018cf0283a4a71d4ff19f1beed6808/orig.mp4?Expires=1770575146&Signature=fl~pl8RzyJ2QXytySF4qPVlQPI8QVJexfIUB11-ErBDcoIW-BXlWRDp32b~xx56fCn1jVj7XbnwjWrgjhoQSEbCBNmoYajPe9oXzxfeSVjPjANY7DzKrZFpPGR2shQLbbX768-vi9uZMw2HEvPlzoLyzZsAKC-59wavczS9IRoKRLHpxh~peA6a5hD7nhrikuWl2JGUQjpLDGc1oXRwHY0Fli31JwCG7RSGATRBR7OrhSphezmhlsSVRLOBLlklBGIZXirOMYW4Jo0cWtch99Yo8bZhMbu-wJW-gmEqeW1InxGcLqUSH0NbCGTnLW3f0HV0N8TyV6DS-wCTkK2iAIg__&Key-Pair-Id=KUT5TJCACFTXG","author","SFSDOfficial","date","2025-09-01T05:01:03Z","article","The Silver Falls School Board reviewed first readings of several policy updates affecting student conduct, staff and family communications, food service procurement and restraint/seclusion procedures.

Acceptable use and electronic communications: Tony (policy/legal) presented revisions to the district's acceptable‑use policy and associated administrative regulation. The changes clarify permitted uses of district systems, reference the district's acceptable‑use exhibits, and note that board members and volunteers should generally avoid using district equipment or servers for personal or political activity because such use can be discoverable. \"Board members... don't want to use district equipment or the district server to do your personal stuff,\" Tony said, citing legal and ethics concerns. The AR will link to updated exhibits and acceptable‑use agreements for staff, students and parents.

Graduation requirements: The board reviewed a housekeeping change confirming that district graduation requirements include a half credit of personal finance and a half credit of career/CTE; the language also applies to modified diplomas.

Transportation and bus conduct: Policies and an administrative regulation on student conduct on district transportation were presented. District representatives said bus drivers report incidents to First Student's office, which forwards citations to principals for investigation; the board discussed ensuring the AR requires that principals be notified when a citation is issued and that video is preserved for investigations.

Wellness and food service: Policy committee members proposed streamlining the district's wellness policy to meet federal National School Lunch Program minimums but not to add resource‑intensive staff wellness activities immediately. A separate administrative regulation sets a clear process for parents to request special diets or menu modifications and for the district to require medical certification where appropriate.

Procurement and food services: Staff presented an administrative regulation aligning food procurement procedures with applicable Code of Federal Regulations for federal meal programs; it mostly mirrors district procurement policy but adds federal references and thresholds required for grant compliance.

Seclusion and restraint: The board reviewed policy language updated to reflect 2023 state law (Senate Bill 1024) requiring preservation of recordings and prompt notification when seclusion or restraint occurs. Tony noted the law requires parents be notified within two days and a debriefing meeting that includes parents; the AR adds procedures for preserving video and documentation and for required oral and written reports to authorities.

Cell‑phone ban: Tony said the district is preparing a separate cell‑phone ban policy (required to be adopted by October 31 under upcoming state guidance) and that staff had already begun collecting community input; the district anticipates exemptions for narrowly defined medical needs and will present a draft at a subsequent meeting. Superintendent Kellison said the district currently enforces no‑phone use during instruction and is working to align lunch‑period practice with the new state requirements.

Next steps: the policy committee will refine AR language, coordinate technology and HR exhibits (acceptable use), confirm transportation reporting procedures with First Student and return policy and AR drafts for second reading and formal adoption at future meetings.","mediaType","Video","parentTitle","School Board Work Session August 25, 2025","oneSentenceSummary","Trustees received first readings of multiple policy updates, including an updated acceptable‑use regulation, transportation conduct rules, wellness and special‑diet procedures, procurement alignment for food services and seclusion/restraint reporting changes required by state law.","taxTitle","Silver Falls SD 4J, School Districts, Oregon","taxId",54972,"location","Oregon","headline","","shortSummary",{"_33":77,"_35":36,"_37":38,"_39":78,"_41":79,"_43":80,"_45":81,"_47":82,"_49":83,"_51":84,"_53":85,"_55":56,"_57":58,"_59":86,"_61":62,"_63":64,"_65":87,"_67":68,"_69":70,"_71":72,"_73":74,"_75":74},6129771,"New finance director outlines budget basics, rising costs and staffing pressures for Silver Falls",2354,1621905,3976505,"/Search/View?dp=1&key=5744974-8405b58095799e22f6341627f28e4664&start=1621&end=3976","https://assets.pipeline.soar.com/5744974-8405b58095799e22f6341627f28e4664/thumbnail_1621905.jpg","/articles/6129771/Oregon/New-finance-director-outlines-budget-basics-rising-costs-and-staffing-pressures-for-Silver-Falls","https://secure.pipeline.soar.com/6129771-1090a51f8d1a0ec9ec34f68a5f1b09bc/orig.mp4?Expires=1770575146&Signature=Sy64iNchWL5nkZGV0pDA9pkaEfcPjJIHohfmKc2L8MnbShaEkplM88DOAkCpFJgCveETRU3YtS03odw6A~snqdmJk0z5m7v5Fz2shxchqS59Ahd4oVA~QihhKG1UilZ8g7dptsgQ-mp3LwWyBw8q0oF4iW3zAGvHQw2azNa4p7YIGpL9ZYRgidD2buYePXU3WdH61XwtuPYbjE8NkTuM4CRVgA~1kIG25bHUSbhHpwlRRuryfQYRlil9Okr2Pqvicz6rl5d5kfr52W8U7s22lFSSxbvbtl10jtdRKZ3bJ1hOw2-H~vU~sE9F26zagOLTbgcLDLgMLEq9y3E~WcUZyQ__&Key-Pair-Id=KUT5TJCACFTXG","The Silver Falls School District finance team gave the school board a high‑level briefing on budget law, revenue sources and growing cost pressures at a work session, emphasizing the district's limited control over revenues and the need to manage expenditures closely.

Tom (district finance director) reviewed Oregon budget law and the district's fund structure, telling the board that roughly 75% of the district’s budget is the general fund and that state school fund support and property taxes make up the largest revenue sources. \"71% of the revenue is state support followed by 21% of the property taxes,\" he said.

Tom and Tabitha Welch, the district controller, identified several fiscal stress points: utilities have averaged double‑digit annual increases, fringe‑benefit costs (including PERS) have risen about 10% on average over the last decade, and state support increases have averaged roughly 4% year‑over‑year. \"Utilities used to be 1.5% of our budget 10 years ago. It's now 3%,\" Tom said; the finance team cautioned those cost trends outpace typical revenue growth.

Why it matters: district expenditures are legally limited by appropriations through Oregon Revised Statutes Chapter 294; the presenters said that while revenues can exceed or fall short of projections, expenditures cannot legally exceed appropriated amounts. Tom explained the budget presentation format the district will use to help the board monitor year‑to‑date spending against appropriation categories and to project on a personnel/services/materials basis.

Enrollment and staffing: district leaders reviewed recent enrollment data and proposed staffing adjustments. The superintendent and Kevin (operations/transportation) told the board that updated counts show growth at Butte Creek and Robert Frost schools; the administration said current data indicate a probable recommendation to add one licensed teacher for Butte Creek and one classified aide at Robert Frost. \"Butte Creek, on the other hand... the licensed teacher is not at Robert Frost. It's at Butte Creek. So it's one we need,\" the superintendent said.

Procurement and reserves: the controller described procurement thresholds and approval limits under Oregon rules: purchases under $25,000 encourage quotes but do not require them; procurements between $25,000 and $250,000 generally require three quotes; procurements $250,000 and above require a formal RFP. The superintendent can approve procurements up to $150,000; the board approves procurements above that threshold. The controller also noted the district established a capital reserve of about $500,000 this year.

Charter and food service funds: the finance team said the district collects a percentage for administrative services from local charter schools (noted as 19% and 20% under older negotiated agreements) and that the food services fund is running a deficit that will require a budgeted transfer from the general fund (an amount discussed by staff as about $600,000). Tom said staff brought a supplemental budget request earlier to true up agreed transfers and to move some functions in‑house as part of cost‑control efforts.

Reporting cadence and board information needs: board members asked about continuing to receive detailed line‑by‑line reports versus a simplified quarterly dashboard. Tom said he will continue to provide the detailed reports for now while exploring a regular dashboard that highlights appropriation categories and major expenditure ingredients. Several board members requested the finance team provide per‑pupil and weighted ADMw revenue figures and a full cost (salary plus fringe) per teacher and other positions for board members to review outside the meeting.

Next steps: staff will email requested per‑student revenue and teacher FTE cost details and will refine the monthly year‑to‑date summary and forecast reports to balance board needs for transparency and staff time.","Silver Falls' new finance director and controller briefed the board on Oregon budget law, fund structure, revenue trends and cost pressures — including utilities and benefits — and discussed enrollment changes that may require an additional licensed teacher and classified aide at two schools.",{"_33":89,"_35":36,"_37":38,"_39":90,"_41":91,"_43":92,"_45":93,"_47":94,"_49":95,"_51":96,"_53":97,"_55":56,"_57":58,"_59":98,"_61":62,"_63":64,"_65":99,"_67":68,"_69":70,"_71":72,"_73":74,"_75":74},6129776,"Willamette ESD to lead year‑long strategic‑planning pilot for Silver Falls School District",1550,48645,1599460,"/Search/View?dp=1&key=5744974-8405b58095799e22f6341627f28e4664&start=48&end=1599","https://assets.pipeline.soar.com/5744974-8405b58095799e22f6341627f28e4664/thumbnail_48645.jpg","/articles/6129776/Oregon/Willamette-ESD-to-lead-yearlong-strategicplanning-pilot-for-Silver-Falls-School-District","https://secure.pipeline.soar.com/6129776-078eb0eb57c2d80899d9376946f9a748/orig.mp4?Expires=1770575146&Signature=ByRNRMPZ~FvfZzARbFbWO~jt8G69KMD1922eXxFjPfAWii1-OVqYUw7XShWknvhPizZXUngTpOhBfw6enNQDmDAAi8eU-s2FD5P-RA8uPxpc~jcxDIiX83TIcREFposHDgnrSfueElbknhpRto-~j7NwjtadCfxK0qf0K86pyRLnqLPBPUIkgQXcox-dUUk1PI-7c0L3~f8N4Jk6Nat-iYQmO8wseq0dtK5nZhpGrELwZRDxubvS9a9Jc3hPKILIoZxYeYHRQPU-rUoEfQTlIKVOYKoG~alhK3RYwcCIYJsdLtyuJvZecQP7Vk~h2wewvqntuY7iXbGLCBRdsct-PA__&Key-Pair-Id=KUT5TJCACFTXG","Willamette Education Service District is launching a year‑long strategic‑planning process for the Silver Falls School District, the ESD team told the school board at a work session. The ESD said the work will include a comprehensive data analysis, broad stakeholder engagement and an action plan with measurable goals to help the district prioritize budgeting and operations.

The ESD is piloting the process with Silver Falls and described a four‑quarter timeline running from immediate data analysis through a final review in April. \"By the way, I'm Colleen Henry. I'm the data systems coordinator from Willamette ESD,\" Henry told the board as she summarized the approach. Ella Taylor, the ESD's chief research officer, said the process is intended to be timely and iterative: \"We do divided this into 4 quarters, and you can see what they are. The first quarter is what we are in right now, and it's really the data analysis, stakeholder engagement, and goal setting quarter.\"

Why it matters: the presenters said the strategic plan will serve as a road map for the district and a tool to align staff training, resource allocation and the district's integrated plans. Michael Clark, Willamette ESD director of communications, said the ESD will also help the district create concise messages for the public so community members can see how plan goals connect to students and families.

The ESD listed five objectives for the project: conduct a comprehensive analysis of current district performance; engage key stakeholders; develop a desired‑state report; establish short‑ and long‑term goals; and build an action plan for implementation and monitoring. The ESD told the board it already has started a data dive with district leaders and noted prior community engagement work the district completed.

Board members asked about timeline and cost. One board member asked whether the process could be accelerated; the ESD replied it will follow the board and superintendent's direction but emphasized wanting broad community input across a geographically spread district. The ESD stated the contract for its work is $25,000. \"We're actually the pilot district for this,\" the ESD team said, noting the ESD will dedicate staff to the project.

Superintendent Kellison said administrators had prioritized a new strategic plan earlier in the year and that the district's integrated plan and other federal grants will be informed by the strategic plan. She reminded the board that the district's integrated plan is a large Oregon Department of Education grant that provides roughly $4,000,000 a year to the district and that a clear strategic plan can help focus where those funds are used.

Next steps: the ESD said it will form two internal district groups — a larger strategic planning committee with community representation and a smaller work group for detailed drafting — and the board will have representatives on those groups. The presenters said Kim (the superintendent's office) will return with recommendations on committee membership and timeline updates. \"This is your plan. This is the community's plan,\" Henry said.

Board members and the ESD agreed to follow up in a work session format for deeper, interactive participation and to combine the ESD's leadership team feedback with the board's input.","Willamette Education Service District will pilot a four‑quarter strategic planning process with Silver Falls School District this year, emphasizing data review, stakeholder engagement and measurable short‑ and long‑term goals; the ESD team said the plan will guide budgeting and implementation and costs the district $25,000.",{"_33":101,"_35":36,"_37":38,"_39":102,"_41":103,"_43":104,"_45":105,"_47":106,"_49":107,"_51":108,"_53":109,"_55":56,"_57":58,"_59":110,"_61":62,"_63":64,"_65":111,"_67":68,"_69":70,"_71":72,"_73":74,"_75":74},6129762,"Board debates future‑agenda process and operating agreement to improve follow‑up and meeting efficiency",668,4754805,5423190,"/Search/View?dp=1&key=5744974-8405b58095799e22f6341627f28e4664&start=4754&end=5423","https://assets.pipeline.soar.com/5744974-8405b58095799e22f6341627f28e4664/thumbnail_4754805.jpg","/articles/6129762/Oregon/Board-debates-futureagenda-process-and-operating-agreement-to-improve-followup-and-meeting-efficiency","https://secure.pipeline.soar.com/6129762-6eda1e99bfea94ed5694dc7eb4479a96/orig.mp4?Expires=1770575146&Signature=QpXrZxVhfktfzgKPWmGOl9sUPSR8ZXlSkUs5FsXCMOa-bOqfhP8T7Zhaud6xtiPc8pBv8KMDPxyfZpo~gQ-LudvxgHhojN0~iZPI5fv9AkUfC1QjdzMVELZJDAv~PIS3Zww8oQJSDXgQh25GwszR9NLddFZJTZDJinmKWxDnc2b1wqHP8yUyWFW0NAjXML388vbRPObDQ~CBrO3UEbL7vAdsNPMQw5-Wo1d1jJFAWyPzX-GNy~C0Y1tLiKz0S5x1uJl2EM8Ba6v3Ckiyq0yxBZQqLgU6dUUn~uyFZ0hjVadFGVt-RLCB~zNYVX1iEWoWtXUIYA43LTssrTCfcQjjSw__&Key-Pair-Id=KUT5TJCACFTXG","Board members spent a portion of the work session clarifying how \"future agenda items\" should be requested, tracked and answered so requests do not disappear and so staff and trustees can prepare efficiently.

Board Chair (unnamed) explained that the \"future agenda item\" slot currently records requests for future topics but is not intended for substantive discussion at the same meeting. Board members said that in practice the item sometimes becomes an ad‑hoc discussion that lengthens meetings and leaves requests untracked. \"What its purpose is is for if you have a future agenda item that you would like to request that it shows up on a future agenda item, you would present it, say, I want such and such... and then we move on,\" the chair said.

Several trustees said a standardized pathway is needed so members understand how requests are handled and why some items do not appear on future agendas. One board member proposed that a formal request be made in writing to the superintendent and the board chair and that the board receive an official response on whether and when the item will be scheduled. Another suggested using a short board operating agreement modeled on an OSBA two‑page template to clarify communications and prevent the tool from becoming \"weaponized.\" \"If you could put this in a board operating agreement, that's where it should be,\" one trustee said.

The board also discussed meeting length, noting recent sessions have run three hours or longer. Members proposed considering fixed end times or additional meetings to reduce late evening workloads for volunteer trustees and staff. The superintendent and agenda‑setting staff encouraged trustees to raise topics with administrators outside formal meetings when appropriate and to use the agenda‑setting meeting the week before a board meeting to clarify requests.

Next steps: trustees asked administration to draft a short board operating agreement and to propose a clear procedure for submitting, acknowledging and scheduling future agenda items; staff will bring the proposed operating agreement and options for meeting length to a future work session.","Board members discussed standardizing how future agenda requests are submitted and tracked, seeking an operating agreement or board‑superintendent protocol to ensure requests are acknowledged, scheduled or explained; members also raised the issue of meeting length and possible hard stop times.","actionData","errors"]

Article not found

Board reviews first reads of multiple policy updates, including acceptable use, transportation and seclusion rules

New finance director outlines budget basics, rising costs and staffing pressures for Silver Falls

Willamette ESD to lead year‑long strategic‑planning pilot for Silver Falls School District

Board debates future‑agenda process and operating agreement to improve follow‑up and meeting efficiency