[{"_1":2,"_123":-5,"_124":-5},"loaderData",{"_3":4,"_26":27},"root",{"_5":6,"_17":10,"_18":19,"_20":21,"_22":10,"_23":-5,"_24":-5,"_25":10},"user",{"_7":8,"_9":10,"_11":10,"_12":-5,"_13":-5,"_14":15,"_16":-5},"roles",[],"isAuthenticated",false,"isPremium","planName","subscriptionStatus","featureFlags",{},"insightsBudget","isDevelopmentHost","userPreferences",{},"recaptchaSiteKey","6LcvOJcUAAAAAHsB-gPGfGktcRlKpH7OTIU_dMTD","isImpersonating","impersonation","affiliateStatus","isFreedomPortal","routes/v2/article/layout",{"_28":29,"_30":31},"notFound",true,"relatedArticles",[32,75,87,99,111],{"_33":34,"_35":36,"_37":38,"_39":40,"_41":42,"_43":44,"_45":46,"_47":48,"_49":50,"_51":52,"_53":54,"_55":56,"_57":58,"_59":60,"_61":62,"_63":64,"_65":66,"_67":68,"_69":70,"_71":68,"_72":73,"_74":73},"mediaId",6497621,"mediaKeyId","5550311-8cd099de0ee1f8f6202d982563d23539","parentId",5550311,"title","Votes at a glance: Police and Fire Retirement Board actions","audioSeconds",2251,"startMs",127000,"endMs",2378000,"viewUrl","/Search/View?dp=1&key=5550311-8cd099de0ee1f8f6202d982563d23539&start=127&end=2378","thumbnailUrl","https://assets.pipeline.soar.com/5550311-8cd099de0ee1f8f6202d982563d23539/thumbnail_127000.jpg","articleUrl","/articles/6497621/San-Jose/Santa-Clara-County/California/Votes-at-a-glance-Police-and-Fire-Retirement-Board-actions","mediaUrl","https://secure.pipeline.soar.com/6497621-7dcb141fb504501cc442a2a3a87ed000/orig.mp4?Expires=1771143326&Signature=bBS6nT7wtCfrnsTta8R7iQuPzUCcTRIfgHVwz1Gt2gcAHdwFwppdfFTsubArs~0t323~U6I5HckpizT2WGtR2071nCzshr0itV6tswcdXxsulCDobqCxDWZCSpLVoLn4WznW-7gLjLDqKqrnv5~Hk9me8ou9~LLaEld8DyXfMrFrXRwG2oKkYiYauNX2dJEv356FYTBxQ1qCxxKgwqJK8WgllhX-WNkGOfIKagM1tiO-qeFjygPKOAomZNC0ciq~9Bmm9xlaOfEAEB04HuGaSQtHNcaR5yH~v~aZgcDWlp7ekICaXlioBceNQyga8bvta5D4DVR~mLo4euEehw9q9Q__&Key-Pair-Id=KUT5TJCACFTXG","author","San Jose CA","date","2025-08-07T21:53:26Z","article","The Police and Fire Retirement Board recorded the following formal actions and roll-call outcomes during the meeting.

- Designate a labor negotiator for the chief executive officer performance evaluation (Item 4c): motion to designate the board chair as labor negotiator carried by roll call (motion nominated by Eswar; second not specified).

- Designate a labor negotiator for the chief investment officer performance evaluation (Item 4d): motion carried by roll call (motion from Trustee Sunita; second not specified).

- Authorize hiring ACA for trading-cost analysis and FX reporting under a three-year contract through 06/30/2028 and authorize the CEO to negotiate final terms: motion carried by roll call.

- Approve designation of 1737 North First Street, Retirement Services Building, as the location for regular board meetings: motion carried by roll call.

- Adopt the proposed 2026 board and standing committee meeting schedule (move to third Wednesday cadence for board meetings, effective January 2026): motion carried by roll call.

- Adopt updated city web governance policy (1.7.0.9) including requirement to transition city-related sites to .gov domains: motion carried by roll call.

- Adopt city data governance/maintenance policy: motion carried by roll call.

- Consent calendar (multiple routine items): approved by roll call.

- Retirements and deferred vested approvals: the board approved listed retirements and deferred-vested items by roll call (individual retirements and effective dates were read into the record; separate roll call was held for deferred vested approvals).

- Committee minutes and audit committee recommendations (including selection process for internal audit RFP finalists and recommendation to proceed with MGO as financial auditor): motions carried by roll call as presented.

Where the transcript specified movers or seconds, that information is noted above. Several roll-call tallies were read aloud and recorded as unanimous or as 'ayes' by the board members present; line-by-line vote names were not consistently captured for every motion in the transcript. For operational or procurement approvals, staff cited attached memos and RFP results as supporting documents.","mediaType","Video","parentTitle","AUG 7, 2025 | Police & Fire Department Retirement Plan Board","oneSentenceSummary","Summary of formal motions and roll-call outcomes during the meeting, including approvals of vendor contracts, policy acceptances, meeting location and schedule, retirements and committee recommendations.","taxTitle","San Jose , Santa Clara County, California","taxId",2857,"location","headline","","shortSummary",{"_33":76,"_35":36,"_37":38,"_39":77,"_41":78,"_43":79,"_45":80,"_47":81,"_49":82,"_51":83,"_53":84,"_55":56,"_57":58,"_59":85,"_61":62,"_63":64,"_65":86,"_67":68,"_69":70,"_71":68,"_72":73,"_74":73},6497626,"Board approves revised 2026 meeting cadence to group related meetings in the same week",468,758000,1226000,"/Search/View?dp=1&key=5550311-8cd099de0ee1f8f6202d982563d23539&start=758&end=1226","https://assets.pipeline.soar.com/5550311-8cd099de0ee1f8f6202d982563d23539/thumbnail_758000.jpg","/articles/6497626/San-Jose/Santa-Clara-County/California/Board-approves-revised-2026-meeting-cadence-to-group-related-meetings-in-the-same-week","https://secure.pipeline.soar.com/6497626-66e7d604683d385492f84b1b8317d5a0/orig.mp4?Expires=1771143326&Signature=ZFs-tnzecsURgZDBq0Lhfo3nqHKbQrnhYHjy9Ba3bSODaLG7oJfkihiroo1YPFsXau0fdX7-IQcy9aGFb-Hz-TjgZ9V7fJrfxnpnoyElr4kWV8MT5sQE4rXMXI0mLsJneP6P3OqQlFTOGwYfmo3MUQKjWMqgyUCZSSCAsxVoXnl8zYl-qM5qUaLfUTetXIN2XRGyeCAb2WIBCzOeuKtxk5jTIRdPw0Uxmjqa-e3YOqKa2N5xHdfr8gtBa7cLDpyYuNL52BE6BCexmCNQWhePZMxBKWqni9gVEoQykTqIv4rt59nc2FykMbbcLYTCRfQWPiO76MJ41vFKowUWyLVacg__&Key-Pair-Id=KUT5TJCACFTXG","The Police and Fire Retirement Board voted to adopt a revised meeting cadence for 2026 that would generally move the board’s regular monthly meeting from the first Thursday of each month to the third Wednesday, co‑located in the same week as federated meetings.

Staff presented the proposal as an efficiency measure intended to reduce the recurring workload on staff and consultants by grouping board and federated meeting preparations into the same two-week window each month. Under the proposal, police and fire board meetings would occur on Wednesday and federated meetings on Thursday in the same week; certain committee meetings would be adjusted to remain practical for trustees’ schedules.

Board members discussed the change and several trustees expressed concerns about back‑to‑back meeting burdens for those serving on multiple committees. Staff said committee meeting days could be adjusted month to month and pledged to confer with committee chairs to minimize scheduling conflicts. The board voted by roll call to adopt the proposed 2026 schedule, with staff saying the change would take effect in January.

Staff will coordinate with committee chairs and publish an updated calendar; the full annual schedule is typically presented for final approval in the August meeting packet but the board approved moving forward with the recommended cadence now.","The board voted to shift its regular monthly meeting from the first Thursday to generally the third Wednesday starting in January, consolidating the federated and police & fire schedules to improve staff efficiency.",{"_33":88,"_35":36,"_37":38,"_39":89,"_41":90,"_43":91,"_45":92,"_47":93,"_49":94,"_51":95,"_53":96,"_55":56,"_57":58,"_59":97,"_61":62,"_63":64,"_65":98,"_67":68,"_69":70,"_71":68,"_72":73,"_74":73},6497631,"Board accepts updated city web governance and data-governance policies; .gov domain requirement noted",69,1903000,1972000,"/Search/View?dp=1&key=5550311-8cd099de0ee1f8f6202d982563d23539&start=1903&end=1972","https://assets.pipeline.soar.com/5550311-8cd099de0ee1f8f6202d982563d23539/thumbnail_1903000.jpg","/articles/6497631/San-Jose/Santa-Clara-County/California/Board-accepts-updated-city-web-governance-and-data-governance-policies-gov-domain-requirement-noted","https://secure.pipeline.soar.com/6497631-84d257a252bbf8fed7eed12c0b10da87/orig.mp4?Expires=1771143326&Signature=LF5oREj-cvF~HD6gN4zGAQXkAnLYyTO7DWgof3wnHIfYy~GYeWxyRgch2ta1PmFwQ7Dv4Xdg-tmnhaI2p5UaNqAi071WYSR2PVxnpWWzy9mPxFlZdTUbCi5szvhXqCdgWAabwpQwsktt2H-KYF4NTG41D-tMUwE4hEoty48Ce-rw2vnrEmOHphRk41RzJ1RnIOJzNCtGjQFonF40mvVkmx9chPL6SMe-Mw~2l2CgUzSZEgK5YKixCfroWvimHfwbCMR-c4E4FDf1giQSt2L2rJAZm36~zPm1-EG4a8-zt5nvhw0LDDGP~6jaD~Bqc5lgWT5Rh~xrSDRwub8JIVkylg__&Key-Pair-Id=KUT5TJCACFTXG","The board voted to accept updated city policies on website/digital-service governance and data governance/maintenance, aligning Retirement Services with recent city policy changes.

Staff explained that under the city’s memorandum of understanding, city policies are presented to the board for review and acceptance. The web governance policy (identified in staff materials as \"1.7.0.9\") clarifies Title II ADA web accessibility expectations, upcoming California state requirements and procedures for web-domain exceptions. Staff noted the city is requiring city-related entities that do not yet have .gov domains to transition by the end of next year; ORS’s current public site was described in the meeting as at a .com domain and will need to move to a .gov address in compliance with state law.

Staff also presented a city data governance and maintenance policy intended to create uniform data structures and enterprise access standards across city organizations. Board members asked whether city policies adequately protect member data and staff replied that the city policy sets a standard baseline for privacy and that many of ORS’s systems contain city-source data.

Both policies were approved by roll call. A member of the public addressed the board during public comment but the chair said the speaker’s allegations were not related to retirement services’ data policies; the board proceeded with votes.

Staff said they will complete the technical steps needed to move the ORS website to a .gov domain and will follow city procurement and IT processes to implement the data governance policy.","The board accepted two city policies—website/digital-service governance (noting required shift to .gov) and a data-governance/maintenance policy—aligning the retirement system with city rules on accessibility, privacy and domain naming.",{"_33":100,"_35":36,"_37":38,"_39":101,"_41":102,"_43":103,"_45":104,"_47":105,"_49":106,"_51":107,"_53":108,"_55":56,"_57":58,"_59":109,"_61":62,"_63":64,"_65":110,"_67":68,"_69":70,"_71":68,"_72":73,"_74":73},6497637,"ORS reports cybersecurity fixes, staff turnover and possible Medicare Advantage premium for retirees",127,1386000,1513000,"/Search/View?dp=1&key=5550311-8cd099de0ee1f8f6202d982563d23539&start=1386&end=1513","https://assets.pipeline.soar.com/5550311-8cd099de0ee1f8f6202d982563d23539/thumbnail_1386000.jpg","/articles/6497637/San-Jose/Santa-Clara-County/California/ORS-reports-cybersecurity-fixes-staff-turnover-and-possible-Medicare-Advantage-premium-for-retirees","https://secure.pipeline.soar.com/6497637-48984190e0803337f0df7c533e3a66ae/orig.mp4?Expires=1771143326&Signature=Qfe~wfHa107tiVZodTR~TjLfrHtJkgbnpCgeB9-yYVBtbnGR18mr9sendr9L7w4~879SusZ9jFETnAv9mdiR-9vS4PaQVIJc-uwANH9Fa-SmEsmOeomD0qGWGLANa7CYYm7ySlz1ZaJXHyFmY1B6OytftDUES2vCax9X9eJPOyVbfrxu70zcsO8ADK9KQ0e2HrrE9W8gK76RKos-mLUs6hmZb7bGBLDGg85IqPRYWiRsS9b1ibqnClsw2S2ihgS10LperggN85IBziDlQj5GFDYLEtQiJf-65s~YV4qZi1pSajxtu8QOPMZ~ObGEt-cJXbDr8af6-F0e6e1Kd~sIUg__&Key-Pair-Id=KUT5TJCACFTXG","Retirement Services staff told the Police and Fire Retirement Board that the agency has completed cybersecurity remediation and is managing multiple staffing and benefits developments that could affect retirees.

Dawn (staff) reported that the ORS cybersecurity assessment remediation work is complete: staff told the board that as of May 2025 all 60 security-control findings had been addressed and that, following a July 30 status meeting, all 93 privacy-control findings had also been addressed. Dawn said the consultant offered a closed briefing for the board or a confidential report once finalized.

Dawn and John also summarized human-resources and procurement updates: ORS is actively recruiting several positions (a benefits analyst in the pension group, a staff specialist in health) and has opened recruitment for a program manager following city council budget approval and lifting of a hiring freeze. Dawn notified the board that senior benefit analyst Amy Dickinson will depart next week and that the benefits division has seen four senior analyst separations since 2022.

On benefits, staff said the city is working through 2026 Anthem Medicare Advantage plan rates. Staff presented an estimate—subject to plan design and city decisions—that Anthem Medicare Advantage premiums could introduce monthly premiums for members in 2026 in the vicinity of $30 to $60 per month, depending on single or married enrollment assumptions. For police and fire retirees specifically, staff said those members currently receive Medicare Part B reimbursements and that, under the proposed changes, they would \"no longer be receiving Medicare Part B reimbursements,\" a loss staff estimated could average $500 to over $1,000 per year for affected members. Staff said the city has been meeting with stakeholder groups and that ORS plans communication and outreach once the city finalizes plan choices.

On procurement and contracts, Dawn said ORS has completed administrative loading of legal contracts into the city contract-management system and listed several vendor negotiations in progress, including ongoing Milliman negotiations for an actuarial audit and work with Gallagher on compensation consulting under the city's master agreement. Staff said contract with Khiron is complete and Aon is onboarded for specified services.

Board members asked follow-up questions and staff said they will bring a communication plan to retiree associations when plan choices are final. The board did not take a separate vote on benefits changes during this meeting; staff described ongoing city-level decisions that will determine final retiree impacts.","Staff reported completed cybersecurity remediation, ongoing recruitments, senior analyst departures, and potential Medicare Advantage premiums and lost Part B reimbursements that could affect some retirees’ 2026 costs.",{"_33":112,"_35":36,"_37":38,"_39":113,"_41":114,"_43":115,"_45":116,"_47":117,"_49":118,"_51":119,"_53":120,"_55":56,"_57":58,"_59":121,"_61":62,"_63":64,"_65":122,"_67":68,"_69":70,"_71":68,"_72":73,"_74":73},6497641,"Retirement board approves three-year contract for trading-cost and FX reporting vendor",136,339000,475000,"/Search/View?dp=1&key=5550311-8cd099de0ee1f8f6202d982563d23539&start=339&end=475","https://assets.pipeline.soar.com/5550311-8cd099de0ee1f8f6202d982563d23539/thumbnail_339000.jpg","/articles/6497641/San-Jose/Santa-Clara-County/California/Retirement-board-approves-three-year-contract-for-trading-cost-and-FX-reporting-vendor","https://secure.pipeline.soar.com/6497641-f9e162a7a2acf7d6fed2369533158f7f/orig.mp4?Expires=1771143326&Signature=PEb7Lgxpv0~TEEDOsFtbymfEw-HtF2-CXshB74LreS39-3UHbYM3lWH-xZYZ-NitSXopQw1yQwrJ1DdXNdrW2ZhYAuEucZCE5GicduUnGd9Z1o00k290K2Qx2dOe1veQMAbyh38Jmhs9M~vHdL9wum7okQIaQJ5V8Q8rKRjGBYoq3WTvsYRO1eRY5asBRq0LdPkVgj11OmQDhQooWyrp-eToFe4xM5LTBdR8aVtKyzBx-WLSn4C5htzH6jjQdCnMb68DiWe55FytxUecyvAoiIxpCRuzugewpYFLiWmNIMP2OEA3DC1LCUj3dk4VCzqBtm3KExqMMDg7ehE~cHi4Fw__&Key-Pair-Id=KUT5TJCACFTXG","The Police and Fire Retirement Board voted to authorize staff to hire ACA to provide trading-cost analysis (TCA) and foreign-exchange (FX) reporting under a three-year contract that would run through June 30, 2028.

Board Chief Investment Officer John opened the investment portion of the meeting with portfolio performance figures and then turned to staff recommendations on vendor selection. Christina, a member of investment staff, told the board that staff issued a request for proposals after the prior provider’s contract expired on June 30 and that, based on interviews, reference calls and internal scoring, \"staff unanimously chose ACA as a top candidate for TCA and FX reporting.\" Christina said the bundled ACA service would realize “significant cost savings.”

Staff presented the three‑year price for the pension and health plans as $56,002.50, which Christina said is less than half of the current vendor cost. The board then voted to approve the recommendation and to authorize the CEO to negotiate contract terms.

The action authorizes staff to execute a three‑year contract for trading-cost and FX reporting, with the contract term described in staff materials as expiring 06/30/2028. The board did not adopt detailed contract language during the meeting; staff said final terms will be negotiated and returned under existing procurement procedures.

Board members asked no substantive technical questions on the proposal during the meeting. John and Christina said the procurement followed an RFP and scoring process that included reference checks and finalist interviews.

The board’s vote was recorded as a roll call and the motion carried.","The Police and Fire Retirement Board voted to authorize staff to hire ACA to provide trading cost analysis and foreign-exchange reporting under a three-year contract expected to cut current costs by more than half.","actionData","errors"]

Article not found

Votes at a glance: Police and Fire Retirement Board actions

Board approves revised 2026 meeting cadence to group related meetings in the same week

Board accepts updated city web governance and data-governance policies; .gov domain requirement noted

ORS reports cybersecurity fixes, staff turnover and possible Medicare Advantage premium for retirees

Retirement board approves three-year contract for trading-cost and FX reporting vendor