[{"_1":2,"_87":-5,"_88":-5},"loaderData",{"_3":4,"_26":27},"root",{"_5":6,"_17":10,"_18":19,"_20":21,"_22":10,"_23":-5,"_24":-5,"_25":10},"user",{"_7":8,"_9":10,"_11":10,"_12":-5,"_13":-5,"_14":15,"_16":-5},"roles",[],"isAuthenticated",false,"isPremium","planName","subscriptionStatus","featureFlags",{},"insightsBudget","isDevelopmentHost","userPreferences",{},"recaptchaSiteKey","6LcvOJcUAAAAAHsB-gPGfGktcRlKpH7OTIU_dMTD","isImpersonating","impersonation","affiliateStatus","isFreedomPortal","routes/v2/article/layout",{"_28":29,"_30":31},"notFound",true,"relatedArticles",[32,75],{"_33":34,"_35":36,"_37":38,"_39":40,"_41":42,"_43":44,"_45":46,"_47":48,"_49":50,"_51":52,"_53":54,"_55":56,"_57":58,"_59":60,"_61":62,"_63":64,"_65":66,"_67":68,"_69":70,"_71":68,"_72":73,"_74":73},"mediaId",6509057,"mediaKeyId","5442880-bd44f109bc982d9297802b8651b33dcf","parentId",5442880,"title","Votes at a glance: IT board approves multiple vendor agreements, amends PeopleSoft authorization and adopts generative AI policy","audioSeconds",675,"startMs",1012000,"endMs",1687000,"viewUrl","/Search/View?dp=1&key=5442880-bd44f109bc982d9297802b8651b33dcf&start=1012&end=1687","thumbnailUrl","https://assets.pipeline.soar.com/5442880-bd44f109bc982d9297802b8651b33dcf/thumbnail_1012000.jpg","articleUrl","/articles/6509057/Indianapolis-City/Marion-County/Indiana/Votes-at-a-glance-IT-board-approves-multiple-vendor-agreements-amends-PeopleSoft-authorization-and-adopts-generative-AI-policy","mediaUrl","https://secure.pipeline.soar.com/6509057-8e4179925cfc1f0cf6d87af047b175f7/orig.mp4?Expires=1771076149&Signature=Civ2myTGCrDYnAyoXC20hkyyuMv5vbcvTrwHyd45uFVxhUvJuQiXfPmFl0s1hrBPxuef~FibOJOJTtIT7V2Y-XzdWBfGrMXGgFDOakKq7jai2Cnae5mARhtkSEjJZ4emV7aREOIeYLoI~1Ffm2eoyK-SMWyHpQCEfFx5LrYxQ9GqXngtYrGjbcVu0tQA9QBHhvgW0HYOXZV1PKgd2QK-yBjZfo6CpNuSY8YX4dMZkB5iTDzHWA5HxW3YZCddfDXiHQWHJasNBGrakZkMBiZU3CU8Mpk~ALPHpihyWDHiSpM6RVJS9WZrRXd2ZTgfMGd-NUmiWMF~ndUzVstrWIv7gw__&Key-Pair-Id=KUT5TJCACFTXG","author","City Council of Indianapolis, IN","date","2025-07-22T00:00:00Z","article","The Indianapolis City Information Technology Board took action July 22 on a set of procurement and policy resolutions affecting enterprise systems, vendor maintenance and the city’s approach to generative AI.

Key board actions at the meeting included approval of a multi‑year agreement with UKG for workforce/timekeeping services, approval of a three‑year maintenance and licensing agreement with Bluecrest for vote‑by‑mail equipment and software, amendment and approval of an authorization for PeopleSoft cloud migration services, and formal adoption of an ISA generative AI policy. A separate request to amend a Marion County Sheriff’s Office security contract with Security Automation Systems was presented and a motion to approve was made, but no vote appears in the provided transcript.

Resolution highlights

- Resolution 25-22 (UKG): Approved. Kate Coaten, chief digital officer for ISA, presented a request to authorize up to $3,000,000 over four years to cover software licensing, project management, implementation support and equipment for a UKG agreement used across multiple agencies (Sheriff’s Office, IMPD, Business and Neighborhood Services, Animal Care and Control).

- Resolution 25-21 (Bluecrest): Approved. Patrick (presenter name in packet) described a new three‑year licensing, service and maintenance agreement with Bluecrest for vote‑by‑mail machines and software; the amount requested was not to exceed $140,000 and did not meet the $250,000 threshold for additional procurement review. A board member recused from the vote; the chair called the motion and the resolution was approved.

- Resolution 25-23 (PeopleSoft migration services): Approved as amended. ISA presented an authorization request to migrate PeopleSoft from on‑premises to a cloud environment to improve disaster recovery and business continuity. The packet listed $550,000 over two years for the work; board members identified a typographical error in the draft resolution, agreed an amendment to remove the incorrect language, and approved the resolution as amended.

- Resolution 25-24 (Generative AI policy): Approved. Kate Coaten presented ISA’s generative AI policy, which the packet describes as guidance for agency employees, contractors and others about acceptable, discouraged and prohibited uses of generative AI tools. The policy recommends Microsoft 365 Copilot as the enterprise‑issued generative AI tool and instructs legal review of embedded AI features in procured applications. The board voted to adopt the policy.

- Resolution 25-19 (Security Automation Systems — Marion County Sheriff’s Office): Moved. The Marion County Sheriff’s Office requested the board amend its agreement with Security Automation Systems to increase the not‑to‑exceed amount by $112,000 for a one‑year period; Security Automation Systems provides badging, door control and camera services. A motion to approve resolution 25-19 was made, but the transcript does not include a recorded second or final vote in the provided excerpt.

Other action items presented included a court administration presentation about extending PKT kiosks; the presenter said two additional years were requested but the transcript does not record a resolution number or a vote for that item in the provided excerpt.

The chair closed the meeting after announcing the next board meeting date.","mediaType","Video","parentTitle","City Council of Indianapolis, IN - Information Technology Board - Jul 22, 2025","oneSentenceSummary","The Indianapolis City Information Technology Board took action July 22 on a set of procurement and policy resolutions affecting enterprise systems, vendor maintenance and the city’s approach to generative AI.","taxTitle","Indianapolis City, Marion County, Indiana","taxId",3627,"location","headline","","shortSummary",{"_33":76,"_35":36,"_37":38,"_39":77,"_41":78,"_43":79,"_45":80,"_47":81,"_49":82,"_51":83,"_53":84,"_55":56,"_57":58,"_59":85,"_61":62,"_63":64,"_65":86,"_67":68,"_69":70,"_71":68,"_72":73,"_74":73},6509063,"Indianapolis IT board hears enterprise IT status updates, AI pilot and Purview rollout",587,119000,706000,"/Search/View?dp=1&key=5442880-bd44f109bc982d9297802b8651b33dcf&start=119&end=706","https://assets.pipeline.soar.com/5442880-bd44f109bc982d9297802b8651b33dcf/thumbnail_119000.jpg","/articles/6509063/Indianapolis-City/Marion-County/Indiana/Indianapolis-IT-board-hears-enterprise-IT-status-updates-AI-pilot-and-Purview-rollout","https://secure.pipeline.soar.com/6509063-46dc3aa2cb568cb60d9bc0bacb21934e/orig.mp4?Expires=1771076149&Signature=dHEJxlZneCpmW7wJRDHuud3SjG7BTQbfMBgmFF3VyQzrlHVuiVLeJhOe-voyRzzC8bML8V1fKnSzFty25Yv861o~O8P2HB062BKotKZ48RIKUXe7PFAaBTY8LYXh54H5hboLaXXJ28ijbySFPTalooEji6GIrqtiOlDJv0DbjrgvGHkQZeA5L3YM-LXO-xSqke1L2zDi4W33-ix9LhsqVkNiH7r5HYaQOBk8GoMlxwb0xmHpVFv-XWJK7uuXZkh2wCD8-X3L61RDtrHhxkoUQZtu~TBrr9rilbOorD3IhQWO7y4iEfnOYUkdI-kyQhPzGLFbvrsYqgNQjkThVdXvCQ__&Key-Pair-Id=KUT5TJCACFTXG","The Indianapolis City Information Technology Board received a status update July 22 on major enterprise IT projects, including an internal pilot of Microsoft Copilot, a citywide data-classification rollout using Microsoft Purview and ongoing migrations for Windows 11 and telephony.

The board was told the Information Services Agency (ISA) is running a four‑week Copilot cohort to test use cases and training approaches before broader roll‑out of Microsoft 365 Copilot and Copilot chat. ISA staff said Copilot chat has been deployed to some users as a “soft launch” and that the enterprise pilot will inform training and licensing decisions.

ISA Chief Information Officer Colin Hill told the board that ISA is piloting multiple technologies at once and aims to coordinate learning across departments. He identified passwordless authentication as the only enterprise project currently marked “yellow,” saying a centrally managed solution that fits differing operational needs across agencies — for example, the sheriff’s office versus IMPD — remains under evaluation.

Hill reported that about 61% of city‑county endpoints have been migrated to Windows 11 and that the remaining devices will be moved in department‑by‑department waves, with targeted forced upgrades for certain groups. ISA also expects to complete its migration to Webex Calling for phones in early August; staff said about 2,400 phones have been moved and roughly 1,000 remain, including 750 at IMPD.

On data governance, staff described a recent upgrade from Microsoft G3 to G5 licensing that enables Microsoft Purview for e‑discovery and sensitivity labeling. Hill said Purview will help label internal and sensitive data across cloud and on‑premises systems, but that classification is labor‑intensive and will require ongoing work and coordination with departments; he offered a placeholder date of 01/31/2026 as a target for substantial progress, and said the work will be iterative as data changes.

Hill also summarized other items under ISA’s purview: continued migration of PeopleSoft to a cloud environment (accounting and human‑resources systems), phased City‑County Building network restocks (phase 3 nearing completion), an enterprise GIS upgrade in progress, and four active capital projects including new networking for a solid‑waste garage and network set‑up at IF D‑32. He said ISA’s two primary managed service providers met their June service‑level agreements and that customer satisfaction remained at about 98 percent.

Finance and staffing items were discussed separately: ISA’s CFO, Kai Davis, reported budgetary pacing in expected ranges, with about half of operating and capital budgets spent and four positions held vacant to meet budget constraints. Davis said chargeback invoices to internal agencies were reissued in March after adjustments and that some expected revenue was received in June following those corrections.

The update closed with ISA staff inviting further questions; none were raised before the meeting moved to action items.","The Indianapolis Information Services Agency reported progress on enterprise projects including a Copilot pilot and Microsoft Purview data-classification work, while flagging passwordless authentication as a work-in-progress and Windows 11 and VoIP migrations nearing completion.","actionData","errors"]

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Votes at a glance: IT board approves multiple vendor agreements, amends PeopleSoft authorization and adopts generative AI policy

Indianapolis IT board hears enterprise IT status updates, AI pilot and Purview rollout