The Austin Audit and Finance Committee meeting on July 16, 2025, spotlighted a significant update on the draft sunset review process for city boards and commissions. City Clerk Stephanie Hollis presented a refined framework aimed at evaluating the effectiveness and relevance of these bodies, which play a crucial role in local governance.

Hollis outlined a multi-step approach to the review process, beginning with identifying which boards and commissions are active based on their meeting attendance and compliance with city bylaws. This initial assessment will be followed by a legal review to ensure adherence to statutory requirements. The framework also includes a self-evaluation component, where both board members and staff will provide insights on engagement and compliance with their mandates.

A key aspect of the proposed framework is the incorporation of public feedback. Instead of traditional surveys, boards will be encouraged to hold public forums during their meetings, allowing community members to voice their opinions on the performance of these commissions. This approach aims to foster transparency and community involvement in the review process.

Assistant to the City Manager, Jess Ferrer, emphasized the importance of compiling the collected data into a comprehensive report. This report will serve as a tool for the committee to make informed recommendations on whether to continue, restructure, or sunset each board or commission. The committee is expected to review the findings and provide initial recommendations to the full city council.

The next steps involve gathering feedback from committee members on the proposed framework and conducting a pilot review with selected boards. The results of this pilot are anticipated to be presented in October, setting the stage for a regular review process that could enhance the efficiency and effectiveness of Austin's governance structures.

This initiative reflects a commitment to ensuring that city boards and commissions remain aligned with current community needs and city goals, marking a proactive step towards improved local governance.