[{"_1":2,"_100":-5,"_101":-5},"loaderData",{"_3":4,"_26":27},"root",{"_5":6,"_17":10,"_18":19,"_20":21,"_22":10,"_23":-5,"_24":-5,"_25":10},"user",{"_7":8,"_9":10,"_11":10,"_12":-5,"_13":-5,"_14":15,"_16":-5},"roles",[],"isAuthenticated",false,"isPremium","planName","subscriptionStatus","featureFlags",{},"insightsBudget","isDevelopmentHost","userPreferences",{},"recaptchaSiteKey","6LcvOJcUAAAAAHsB-gPGfGktcRlKpH7OTIU_dMTD","isImpersonating","impersonation","affiliateStatus","isFreedomPortal","routes/v2/article/layout",{"_28":29,"_30":31},"notFound",true,"relatedArticles",[32,76,88],{"_33":34,"_35":36,"_37":38,"_39":40,"_41":42,"_43":44,"_45":46,"_47":48,"_49":50,"_51":52,"_53":54,"_55":56,"_57":58,"_59":60,"_61":62,"_63":64,"_65":66,"_67":68,"_69":70,"_71":72,"_73":74,"_75":74},"mediaId",6553500,"mediaKeyId","5067406-6fa679851486bcb373fc69387eb60b4b","parentId",5067406,"title","Votes at a glance: June 23 Bristol Warren School Committee meeting","audioSeconds",5474,"startMs",906000,"endMs",6380000,"viewUrl","/Search/View?dp=1&key=5067406-6fa679851486bcb373fc69387eb60b4b&start=906&end=6380","thumbnailUrl","https://assets.pipeline.soar.com/5067406-6fa679851486bcb373fc69387eb60b4b/thumbnail_906000.jpg","articleUrl","/articles/6553500/Rhode-Island/Votes-at-a-glance-June-23-Bristol-Warren-School-Committee-meeting","mediaUrl","https://secure.pipeline.soar.com/6553500-52c1b423d5309af111b243eed52cb78d/orig.mp4?Expires=1770990818&Signature=bT0Oyd5ApHM9kWquGt8~f13x9X4VWmy5PO~wl143IwvGJKRfzQVEF-O~zvlvPUQbcasXOXRjQRL77rMkXVx~7HM5ik0gXyRDb0TRF4a~io0lMLRFjZN0qxcFdNMkJCWoflcYAC1F1Uev7gWAPXSPbSQzJmfMA0xNrdMH~FFTx0pQAazoCQvvWb2yb26K8voE34MNRjtwWG4s1EqB-Ti3IcB0p77z7cW7RMRNESGvoDYA-E95h325~MQ~HZ2rwAPYfj9u0FQ-RaZomujyYDKsG~VdhKFjRO2DwfZpf2Jnq3DNAJTnRjezh2GWO2MXpEs7GWSIpo4Qn4TEbSZkuZmOoQ__&Key-Pair-Id=KUT5TJCACFTXG","author","Bristol Warren Regional School District","date","2025-06-24T12:44:09Z","article","The Bristol Warren Regional School Committee took a series of routine and procurement votes on June 23. The following is a concise summary of actions recorded on the meeting transcript.

• Seal executive-session minutes from June 23, 2025 — Motion made, seconded and approved by voice vote (recorded as \"Aye\").

• Consent agenda — Motion to approve the consent agenda was made, seconded and approved by voice vote (no items pulled for separate discussion).

• School improvement plans — Committee approved the district school improvement plans and directed the superintendent to submit them to RIDE by the July 1 deadline; staff said principals will use the plans to check measurable outcomes through the year.

• Negative lunch-balance write-off — The committee approved a fiscal-year allowance to write off remaining negative cafeteria balances; staff said outreach and application assistance reduced the amount from prior years.

• Chartwells food service contract — The committee approved staying with Chartwells under the state contract for the coming year; the vendor guaranteed breakeven service under the terms presented and the district will not raise meal prices at this time.

• Landscaping contract (three-year RFP) — The committee approved an award to Depont (single responsive bidder), including added alternates to handle mulch at two playgrounds and a new requirement that the vendor maintain stormwater and drainage components during construction. The RFP scope excludes some Bristol-maintained grounds to reflect municipal arrangements and the district said Gutierrez field maintenance will remain under district responsibility for now.

• Audit services (single-year approval) — The committee approved the district’s recommendation to retain Marcom/CBIZ (the district’s incumbent auditor) for the current audit period. The finance director said CBIZ’s familiarity with the district and the ongoing bond and capital accounting justified the recommendation; the approved amount was within the current budget line.

• Policies I–Q (final reads) — The committee approved a slate of policies (items I through Q) on final reading in a combined motion; one member asked for a minor editorial check to ensure language on social-media wording was correct before publication.

• Motion to enter executive session — The committee voted to return to executive session after completing the public business.

Most votes were voice votes recorded as \"Aye\" during roll call and no roll-call tallies were shown in the transcript for the listed items. Several routine procurement and financial items will appear in future cash-flow and contract closeout memos as the capital project moves into active construction.","mediaType","Video","parentTitle","BWRSD School Committee 6/23/25","oneSentenceSummary","The committee approved multiple routine and contract items, including sealing executive-session minutes, the consent agenda, school improvement plans, several vendor contracts and a landscaping RFP.","taxTitle","Bristol Warren, School Districts, Rhode Island","taxId",72702,"location","Rhode Island","headline","","shortSummary",{"_33":77,"_35":36,"_37":38,"_39":78,"_41":79,"_43":80,"_45":81,"_47":82,"_49":83,"_51":84,"_53":85,"_55":56,"_57":58,"_59":86,"_61":62,"_63":64,"_65":87,"_67":68,"_69":70,"_71":72,"_73":74,"_75":74},6553505,"Monthly finance report flags KMS roof leaks; district approves temporary repairs",193,4757000,4950000,"/Search/View?dp=1&key=5067406-6fa679851486bcb373fc69387eb60b4b&start=4757&end=4950","https://assets.pipeline.soar.com/5067406-6fa679851486bcb373fc69387eb60b4b/thumbnail_4757000.jpg","/articles/6553505/Rhode-Island/Monthly-finance-report-flags-KMS-roof-leaks-district-approves-temporary-repairs","https://secure.pipeline.soar.com/6553505-91d9820cecedcf935fcbee71853d2647/orig.mp4?Expires=1770990818&Signature=R4g1P4u1P80npCqu2q0jebosQWdtvOXdgcs6q9eFG~pbS2gKO3mfdKLB3BQyNA22KEb0xWUCsg2CVftR4RpyAIa-A5IQU4BgxZUEY2PWKFJckrr3Ve82xxYCsLtz3rWlROm7EueraJ3x6yBL88MnCgPhyeWdQ81AmomrzA4ktJmA2m7N~43oX96dq3whQUcbKoSj99HeAoDwuxV2IRTxMYNq8JQK99r~qGQylNBJZIWaZYdhcwcXc9WGfMFtu2fqqDxkfnGuRg8w238Adt71whaPvpPmOKq0YMFNWBgQ6PYCV-8DM4rK7LzGCuddJTkVnzkiQx9gBG8M0FnNU~-dJQ__&Key-Pair-Id=KUT5TJCACFTXG","Carrie, the district’s finance director, presented the monthly financial report as of May 31 and highlighted several year-end issues and recommended near-term actions.

Carrie told the committee the report does not yet include balloon payments and that the district continues to monitor special-education tuition bills and out-of-district transportation invoices for May and June, both of which are large drivers of year-end variance. She also said Medicaid-claim reimbursements exceeded expectations, creating additional revenue after administrator fees.

On facilities, Carrie reported roof leaks at Kickemuit Middle School (KMS) affecting the music room. PMA reviewed vendorcosting and recommended a temporary repair estimated at $16,500 so the district can address the leak immediately; that temporary repair will be replaced later when the permanent roof work is performed as part of the capital project. Committee members asked for confirmation the temporary work would be completed before students return; Carrie said the contractor could start as soon as school was out and the work is weather-dependent.

Committee members also asked about procedures and communication: Member Almeda said she had forwarded a video showing the leak and told the committee she was disappointed about response timing and emphasized the need to learn from prior maintenance lapses. Carrie said district staff had already been aware of the issue and that the temporary work would proceed during the summer break.

Finance discussion also covered the district’s remaining payables to PMA and Perkins Eastman as the project moves into a new construction stage, the drawdown of bond proceeds and the need for monthly cash-flow updates. Carrie said owners’ soft-cost contingency is approximately $800,000 and that the construction contingency for the project is being carried at 6% of construction cost (discussed separately during the capital project presentation).

No separate vote was required at the meeting for the temporary roof repair; Carrie said PMA had reviewed the vendor quote and that the district will issue standard purchase/repair orders and bring larger procurements to the committee as required.","Finance director told the committee of outstanding year-end items, including a temporary roof repair at Kickemuit Middle School estimated at $16,500; PMA reviewed the estimate and the district plans a more permanent fix later under the capital project.",{"_33":89,"_35":36,"_37":38,"_39":90,"_41":91,"_43":92,"_45":93,"_47":94,"_49":95,"_51":96,"_53":97,"_55":56,"_57":58,"_59":98,"_61":62,"_63":64,"_65":99,"_67":68,"_69":70,"_71":72,"_73":74,"_75":74},6553510,"Bristol Warren committee awards construction contract for high school; alternates 1 and 2 added",2489,2064000,4553000,"/Search/View?dp=1&key=5067406-6fa679851486bcb373fc69387eb60b4b&start=2064&end=4553","https://assets.pipeline.soar.com/5067406-6fa679851486bcb373fc69387eb60b4b/thumbnail_2064000.jpg","/articles/6553510/Rhode-Island/Bristol-Warren-committee-awards-construction-contract-for-high-school-alternates-1-and-2-added","https://secure.pipeline.soar.com/6553510-3a64ab71861005336a9e5ab8cec2c020/orig.mp4?Expires=1770990818&Signature=KFu63eDfSkQIwLbVa25Ms293r8CmETcAjWW9IOnfpp-edO3ql2XM7xCz8xu6HbWgT0GYboHtCsBfI4Umg-nPm0YiURNuiXzygWvIZfprsmgtSFuhU2uwpg~HCVRuQ6UdVcEsZ5H6EXpz-9inZ70o9y5kZ4c9MGOm3J2fvwjbdzjG04ppvmBh9QkA1oquAURdHbKuozHMtbyQj4U4xrN4HUPk5LYpD-~KvT3NfadnTnRZJGYSARzxrRiOCNevugEajhBiQ1l7v3j3vH99TD5wctzjtTC1Op9qxs6HlK-5c1LXM0gRlisGMZHbF8v64vBJCZhidVsDtNdg-tCiEfwJfg__&Key-Pair-Id=KUT5TJCACFTXG","The Bristol Warren Regional School Committee on June 23 authorized the school district to proceed with the low bid for the district high school construction project and approved adding bid alternates 1 and 2 to the base contract.

The committee’s action came after PMA, the district’s project manager, presented the bid results showing three responsive offers: Freight Builders (low bidder), Commodore Builders and Fontaine Brothers. PMA said the low bid was roughly $3.5 million below the district’s 60% construction-document budget, leaving room to include alternates that had been carved out during design.

PMA representative Chad said the low bidder submitted a base bid that, when measured against the approved CD-60 budget of about $148.9 million, allowed for alternates 1 and 2 to be placed back into the contract while remaining below that budget. The committee approved alternates 1 (press box, grandstand and restrooms at the stadium) and 2 (tennis court lighting). PMA said alternates 3 and 4 (baseball field and related infrastructure) could be reconsidered later if contingency and schedule allowed; alternate 5 (geothermal) is effectively a go/no-go decision because it must be included at the start of construction if it is to be installed.

PMA told the committee that five bid alternates had been identified and explained how bid savings could allow the district to re-insert some alternates. The presentation noted there were five prequalified general contractors and three bids were received; 309 plan holders had registered interest. PMA said it had issued seven addenda during the bid period and that kickoff meetings with the apparent low bidder were scheduled for the coming week; contract execution and submission of insurance and other required documents would follow.

On schedule and approvals, PMA told the committee the high school’s phase 1 (new building) target completion is summer 2027, with phase 2 (abatement and demolition of the existing building) and site improvements through December 2027. PMA said Bristol Planning review was scheduled July 10 and that the Department of Environmental Management (DEM) approval had been received on June 13. Once the contractor signs the agreement and the district issues a building permit, on-site enabling work such as fencing and erosion-control installation could begin.

Committee members pressed PMA on items they said affect the value of alternates. Member Richards asked about the geothermal alternate (alternate 5), noting it had been ranked highly during earlier planning but appeared closer in cost to other alternates in the actual bids. PMA said two independent cost estimators (one retained by the architect and one by PMA) had produced similar estimates but that the geothermal market is volatile now, with fluctuating driller availability and uncertain federal tax-credit incentives influencing pricing. PMA cautioned that if geothermal were omitted from the base contract, adding it later would be difficult and likely more expensive.

PMA said the district is carrying 6% of construction cost as construction contingency (about $9 million on the scale presented) and an owner contingency of roughly $800,000 for unanticipated soft costs. The district has an authorization ceiling noted in project documentation of up to $200 million and planners are targeting a working project total near $186 million to maintain the tax-impact projections the community approved.

Several committee members expressed concern that contingency funds can be consumed quickly on a project this size and asked whether alternates already placed in the contract could be removed later if costs rose. PMA said alternates that have not yet started may be removed by issuing a deductive change order, but the district should not expect the full bid delta to be returned in a later credit; PMA suggested credits could be materially lower than the alternate amounts shown in the bid-tabulation slide.

After discussion, a motion to award the general-contract package as presented with alternates 1 and 2 included was made and seconded. The committee voted in favor (voice vote recorded as unanimous).","The Bristol Warren Regional School Committee authorized award of the high-school construction contract to the low bidder as presented, approving two bid alternates and outlining schedule, contingencies and remaining permitting steps.","actionData","errors"]

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Votes at a glance: June 23 Bristol Warren School Committee meeting

Monthly finance report flags KMS roof leaks; district approves temporary repairs

Bristol Warren committee awards construction contract for high school; alternates 1 and 2 added