[{"_1":2,"_111":-5,"_112":-5},"loaderData",{"_3":4,"_26":27},"root",{"_5":6,"_17":10,"_18":19,"_20":21,"_22":10,"_23":-5,"_24":-5,"_25":10},"user",{"_7":8,"_9":10,"_11":10,"_12":-5,"_13":-5,"_14":15,"_16":-5},"roles",[],"isAuthenticated",false,"isPremium","planName","subscriptionStatus","featureFlags",{},"insightsBudget","isDevelopmentHost","userPreferences",{},"recaptchaSiteKey","6LcvOJcUAAAAAHsB-gPGfGktcRlKpH7OTIU_dMTD","isImpersonating","impersonation","affiliateStatus","isFreedomPortal","routes/v2/article/layout",{"_28":29,"_30":31},"notFound",true,"relatedArticles",[32,75,87,99],{"_33":34,"_35":36,"_37":38,"_39":40,"_41":42,"_43":44,"_45":46,"_47":48,"_49":50,"_51":52,"_53":54,"_55":56,"_57":58,"_59":60,"_61":62,"_63":64,"_65":66,"_67":68,"_69":70,"_71":68,"_72":73,"_74":73},"mediaId",6658025,"mediaKeyId","5034059-47f1c4911c1b58418423f9670ffda6b7","parentId",5034059,"title","Waukesha Board of Public Works approves minutes, payments and several bid actions","audioSeconds",24,"startMs",52000,"endMs",76000,"viewUrl","/Search/View?dp=1&key=5034059-47f1c4911c1b58418423f9670ffda6b7&start=52&end=76","thumbnailUrl","https://assets.pipeline.soar.com/5034059-47f1c4911c1b58418423f9670ffda6b7/thumbnail_52000.jpg","articleUrl","/articles/6658025/Waukesha-City/Waukesha-County/Wisconsin/Waukesha-Board-of-Public-Works-approves-minutes-payments-and-several-bid-actions","mediaUrl","https://secure.pipeline.soar.com/6658025-19ecbf6ee19c30bad0be569cfcf9eb76/orig.mp4?Expires=1771189664&Signature=ECItuDiJzGQgMiiaE3~reOafZJBES~Uc279ZBwtq~c9O1Ia2oOgr3P1vqLa39uhAmhIW4k7haGZS5wudS9Bvmqs2u4w-OfCnx5qjXClElUkTKAtoHgfIgNrI39peXROSBVSOpb0X2lGw9PT4y~kv40DLB71rYrDW4sJoY14yg6wZ5BkqJjav1j4PduJEfUNIK9fs00liAT5gfRyHib-tyXIZwfoN5OPxcq4kZjAowzYT-N50h9mECuKKPy8p0aDyDhRQl-FPkQ8Exfks0-25rWJ8eu3hf5OKiuKi8hFIAqzDxRZHO8aK4cv3y0eYTRj8iZuaE4osmFMgW6ld7ZaeuQ__&Key-Pair-Id=KUT5TJCACFTXG","author","City of Waukesha, WI","date","2025-06-19T00:00:00Z","article","The Waukesha City Board of Public Works on June 19 approved routine minutes and payments and recorded decisions or referrals on three contract items, including a decision to hold a recommended award for further staff review.

The board unanimously approved the minutes from its June 5 meeting after a motion by Kevin Riley, board member, and a second; the board also approved 10 payments after a motion by Piper, board member, seconded by Kevin Riley. Both items were approved by unanimous voice vote.

Why it matters: The approvals clear routine administrative business and allow staff to proceed on multiple projects already in the city’s capital-improvement program. The meeting also recorded three actions on bids: (1) the board placed a recommended award for a rebid project on hold to allow staff more time to evaluate alternatives; (2) it recommended awarding the library HVAC improvements to Lee Mechanical Inc. for $394,621 and forwarded that recommendation to council for final approval; and (3) it approved a base bid of $488,906 for Horab Springs retaining wall improvements to Always Contractors, to be funded from PRF carryover funds.

Minutes and payments
Kevin Riley, board member, moved to approve the June 5 minutes; a board member identified as Piper seconded. The board took a voice vote and the motion carried. Later in the meeting Piper moved to approve 10 payments; Kevin Riley seconded and the board voted to approve the payments.

Actions recorded (summary)
- Approval of minutes (motion to approve June 5, 2025 minutes). Mover: Kevin Riley. Second: Piper. Outcome: approved by voice vote.
- Approval of payments (10 payments). Mover: Piper. Second: Kevin Riley. Outcome: approved by voice vote.
- Rebid project award: recommendation to award base bid to DH Royal Construction LLC for $304,048.39 was put on hold (see separate item in meeting record).
- Library HVAC improvements: board recommended moving forward with the base bid to Lee Mechanical Inc., $394,621; recommendation to be transmitted to council for final approval.
- Horab Springs retaining wall improvements: board approved the recommended award of the base bid to Always Contractors, $488,906, funded from PRF carryover.

Meeting context and next steps
The board handled routine administrative matters and advanced three capital-project actions. Two of the contract awards require final approval by the Common Council; the hold on the rebid project directs staff to return with additional options.

Votes at a glance
- June 5 minutes: approved (motion: Kevin Riley; second: Piper). Recorded ayes during the roll call included Steve Cassins and Kevin Riley; the chair declared the motion carried.
- Payments (10): approved (motion: Piper; second: Kevin Riley). Recorded ayes included Kevin Riley, Piper and O'Donnell; the chair declared the motion carried.

Ending
The board completed its agenda items and adjourned after a brief matters report about an upcoming resilient-surface installation bid for Manaka Park.","mediaType","Video","parentTitle","City of Waukesha, WI - Board of Public Works on 2025-06-19 5:30 PM - Jun 19, 2025","oneSentenceSummary","The Waukesha City Board of Public Works on June 19 approved routine minutes and payments and recorded decisions on several bid items.","taxTitle","Waukesha City, Waukesha County, Wisconsin","taxId",9326,"location","headline","","shortSummary",{"_33":76,"_35":36,"_37":38,"_39":77,"_41":78,"_43":79,"_45":80,"_47":81,"_49":82,"_51":83,"_53":84,"_55":56,"_57":58,"_59":85,"_61":62,"_63":64,"_65":86,"_67":68,"_69":70,"_71":68,"_72":73,"_74":73},6658010,"Board awards Horab Springs retaining-wall contract; project cost rise traced to design and site conditions",314,766000,1080000,"/Search/View?dp=1&key=5034059-47f1c4911c1b58418423f9670ffda6b7&start=766&end=1080","https://assets.pipeline.soar.com/5034059-47f1c4911c1b58418423f9670ffda6b7/thumbnail_766000.jpg","/articles/6658010/Waukesha-City/Waukesha-County/Wisconsin/Board-awards-Horab-Springs-retaining-wall-contract-project-cost-rise-traced-to-design-and-site-conditions","https://secure.pipeline.soar.com/6658010-2998607d9badf9c1768f670983ee1b32/orig.mp4?Expires=1771189664&Signature=WChmr8GCTUViz6cIoT3c1vKIjQSZgtxWljNa46icltbezINJVPsWkXthCY6bjqYs3UrHTqhiG3gJ5PGxh7sif1HcQJdt0yKbD8TuEq1M7-lGNI45p~BrK5L8fVfQDilTkbOj5ZaQM2w0WFHt3ssn1l0WcInpqofwg3cc~Os9jfwIFC0vEaKLyF4mNF6RuK~W6FRQL7RRnQ8hgtJ6Nwty-l0OE1JxW9Lx5GRc5~cIScAbxezuWVEvuoRxAa2v-HyX24M1uSx27bDgsmMVm373TeYMyjt40UYOikVs4YWQyfsGSiz428JPU614u8GKSyg56hc1xEFW0YUyShFk2iFB-g__&Key-Pair-Id=KUT5TJCACFTXG","The Waukesha City Board of Public Works on June 19 approved the base-bid award for Horab Springs retaining-wall improvements to Always Contractors for $488,906, and accepted staff explanation that updated construction methods and site conditions increased costs relative to earlier estimates.

Why it matters: The project repair scope changed after spot failures revealed there was no geogrid behind some existing keystone walls; reconstructing the walls with appropriate geogrid and drainage requires deeper excavation. Staff recommended a Ready Rock system used successfully at another park to reduce excavation and labor even though materials are more expensive.

Staff presentation and cost change
Staff said the original estimate for the wall dates to 2021 with additional planning in 2022. Recent spot failures and the discovery that geogrid was missing behind the wall increased the required work — including up to 5 to 6 feet of excavation to install geogrid and drain tile — which raised costs.

A staff member said the Ready Rock alternative reduces excavation and labor risk, though materials cost more. The presenter explained that contractors expressed a preference for the Ready Rock approach because it lowers excavation risk near pool foundations and complex slopes.

Funding and budget details
Board members asked where the additional $300,000 would come from. Staff and the finance director said the overage would be covered with PRF carryover fund balance. A board member noted that continuing to carry forward borrowed funds carries an arbitrage risk if bonds are not spent in an expected timeframe.

Outcome
A motion to award the project to Always Contractors for $488,906 carried. Staff and finance signaled the use of PRF carryover funds to cover the increase and said they had discussed using carryover for accomplishable projects rather than continuing to carry the balance forward.

Ending
Staff will proceed with contract administration and work scheduling; the board recorded the award and funding source.","The Board of Public Works approved a $488,906 base-bid award to Always Contractors for repairs to retaining walls at Horab Springs, noting an increase over earlier budget estimates due to unanticipated excavation and geogrid requirements; funding will come from PRF carryover funds.",{"_33":88,"_35":36,"_37":38,"_39":89,"_41":90,"_43":91,"_45":92,"_47":93,"_49":94,"_51":95,"_53":96,"_55":56,"_57":58,"_59":97,"_61":62,"_63":64,"_65":98,"_67":68,"_69":70,"_71":68,"_72":73,"_74":73},6658014,"Board recommends Lee Mechanical for library HVAC improvements; members ask for breakdown on control-system line item",131,223000,354000,"/Search/View?dp=1&key=5034059-47f1c4911c1b58418423f9670ffda6b7&start=223&end=354","https://assets.pipeline.soar.com/5034059-47f1c4911c1b58418423f9670ffda6b7/thumbnail_223000.jpg","/articles/6658014/Waukesha-City/Waukesha-County/Wisconsin/Board-recommends-Lee-Mechanical-for-library-HVAC-improvements-members-ask-for-breakdown-on-control-system-line-item","https://secure.pipeline.soar.com/6658014-3b0ca845d5383ae47721918664ae05ab/orig.mp4?Expires=1771189664&Signature=AdeLcuS~D25M3evQD6wfDegB6bLAaMYTSbtka0ezc8abarCTksWhU-ytNuTVnJrpwGa4pg9b7yJKA2uiMyDOIl3Lyf8g0-XHsZCf7jOfB~donwt2WP8JMJzOBaCQDmCw2b385hgObOpa5NOuR7eQHGOkkLDm0Nwf~H1empadOOyvuFfVDCpNGZqV21~qtO8~6dS1F91OguQUH9SG58fgddhpGZ2Lf0mxrp7dEY8fZQaZjAUBuLQhTIwju2DbbMuWq6pebvl8oQxv6q-0TX3vdc8YFxFw0VJ0c-MOJQf23Adveeqn5ac3DsA7MInX44sys5oh2yKOJgpS9XhYUWl4nw__&Key-Pair-Id=KUT5TJCACFTXG","The Waukesha City Board of Public Works on June 19 recommended that the Common Council approve the base bid for the library HVAC improvements to Lee Mechanical Inc. in the amount of $394,621, and discussed bid variances and possible options to separate control-system work for further review.

Why it matters: The library’s HVAC and control systems were described as outdated and difficult to maintain. Board members pressed staff for greater clarity on bid line items — particularly the iview digital control system — and the city’s plan to cover costs exceeding the original budget.

Staff presentation and recommendation
A staff member presented bids received on June 13 and recommended award of the base bid to Lee Mechanical Inc. for $394,621. The presenter noted the bids varied widely across line items and that Lee Mechanical submitted the recommended low overall bid.

Discussion highlights
Board members questioned why one bidder listed a relatively low mobilization item while others included larger mobilization charges, and asked whether the iview digital control system could be separated out for separate review. A staff explanation described mobilization as an industry cash-flow item contractors sometimes include to cover initial staffing and setup costs and said some contractors are more accustomed to lump-sum quoting rather than itemized public bidding.

The presenter said library leadership expected to cover budget overages with library impact fees because the existing control system is very outdated and parts are difficult to obtain.

Direct quote: A staff member explained the mobilization line item: “Mobilization is generally on our like pump station projects or even our building projects, where the industry standard, there's usually a mobilization. ... that is what the item is, is to mobilize staff, personnel, equipment, etc.”

Board direction and outcome
A motion to recommend award to Lee Mechanical Inc., $394,621, passed on a voice vote. Board members indicated support for the recommendation but asked staff to continue reviewing the bids and to explore whether the iview digital control-system line item could be “peeled out” for further discussion before the council vote.

Ending
The board forwarded the recommendation to the Common Council for final approval; staff will provide additional bid detail if council or members request further breakdown before awarding parts of the work.","The Board of Public Works recommended awarding the base bid for the Waukesha library HVAC improvements to Lee Mechanical Inc. for $394,621 and forwarded the recommendation to council; board members asked for more detail on the iview digital control system line item and discussed bid irregularities and use of library impact fees to cover overages.",{"_33":100,"_35":36,"_37":38,"_39":101,"_41":102,"_43":103,"_45":104,"_47":105,"_49":106,"_51":107,"_53":108,"_55":56,"_57":58,"_59":109,"_61":62,"_63":64,"_65":110,"_67":68,"_69":70,"_71":68,"_72":73,"_74":73},6658019,"Board pauses award for rebid project to explore longer-term fixes and funding options",35,94000,129000,"/Search/View?dp=1&key=5034059-47f1c4911c1b58418423f9670ffda6b7&start=94&end=129","https://assets.pipeline.soar.com/5034059-47f1c4911c1b58418423f9670ffda6b7/thumbnail_94000.jpg","/articles/6658019/Waukesha-City/Waukesha-County/Wisconsin/Board-pauses-award-for-rebid-project-to-explore-longer-term-fixes-and-funding-options","https://secure.pipeline.soar.com/6658019-897f30d84f6395dd825d3acc7d19d62b/orig.mp4?Expires=1771189664&Signature=h70bA0GV89XLOKtXsVePhOXBehzqH6q2UC~aWgWlb8~Me8wMdc5jVY6mhkUr9VsHH-R7VBt7KBIO2qnAGG7KjO6BQJkbm8FLwDCL75BO-0MzO4Pk1BxykPr5hFeVBTKVfULdCj9a6akpNb5lyFAyE5PglTmbcaB7NQzHmy0NS0bSgeZ2RqtJGcR75fNeyrWJqlskR9f4OzRubhDD9CTHxo26V98vmdi8yvzmLV9grgRbM61SjssstQSrDddS~c0oNbByF9nwuvyHQ0kuHH9kYVZIOChC~UCQoDm8xuePaA6loooInEaDq5SJq3eGygHdPLB7UxMC6oWas8HXHnPwmg__&Key-Pair-Id=KUT5TJCACFTXG","The Waukesha City Board of Public Works on June 19 voted to put on hold a recommendation to award a rebid project to DH Royal Construction LLC for the base bid of $304,048.39 so staff can examine longer-term repair options and funding alternatives.

Why it matters: The delay directs staff to evaluate whether a longer-lasting material — cited examples included cement board or LP SmartSide — would reduce ongoing repainting and maintenance, and to check alternative funding sources before the board forwards a recommendation to council.

Board action and discussion
A staff presentation noted that the project is a rebid and that the bid tab recommended awarding the base bid to DH Royal Construction LLC in the amount of $304,048.39. Joe, board member, moved to place the item on hold so staff could review alternative materials and options; a second was recorded and the motion passed by voice vote.

Joe, board member, said, “I would like to make a motion to just put this item on hold till our next meeting. ... I'd like to put the item on hold just to give staff some more time to look at a couple of different options with the project.” Melissa, project staff, and other staff said they would follow up and that the finance director was out on vacation, and Joe said he would also explore fundraising possibilities.

Outcome
The motion to hold the award carried unanimously. The board directed staff to return with additional options and cost information at a future meeting before any final award is sent to council.

Ending
No further action was taken on this item at the June 19 meeting; staff will report back with alternatives and updated cost estimates.","The Board of Public Works put a recommended award to DH Royal Construction LLC on hold to allow staff to evaluate alternatives (e.g., cement board or LP SmartSide) and potential fundraising; the hold passed unanimously.","actionData","errors"]

Article not found

Waukesha Board of Public Works approves minutes, payments and several bid actions

Board awards Horab Springs retaining-wall contract; project cost rise traced to design and site conditions

Board recommends Lee Mechanical for library HVAC improvements; members ask for breakdown on control-system line item

Board pauses award for rebid project to explore longer-term fixes and funding options