[{"_1":2,"_99":-5,"_100":-5},"loaderData",{"_3":4,"_26":27},"root",{"_5":6,"_17":10,"_18":19,"_20":21,"_22":10,"_23":-5,"_24":-5,"_25":10},"user",{"_7":8,"_9":10,"_11":10,"_12":-5,"_13":-5,"_14":15,"_16":-5},"roles",[],"isAuthenticated",false,"isPremium","planName","subscriptionStatus","featureFlags",{},"insightsBudget","isDevelopmentHost","userPreferences",{},"recaptchaSiteKey","6LcvOJcUAAAAAHsB-gPGfGktcRlKpH7OTIU_dMTD","isImpersonating","impersonation","affiliateStatus","isFreedomPortal","routes/v2/article/layout",{"_28":29,"_30":31},"notFound",true,"relatedArticles",[32,75,87],{"_33":34,"_35":36,"_37":38,"_39":40,"_41":42,"_43":44,"_45":46,"_47":48,"_49":50,"_51":52,"_53":54,"_55":56,"_57":58,"_59":60,"_61":62,"_63":64,"_65":66,"_67":68,"_69":70,"_71":68,"_72":73,"_74":73},"mediaId",6537396,"mediaKeyId","3586319-a77d7ad612b4e0800a2752c9468ec2b6","parentId",3586319,"title","Keizer committee backs judge-observation form with confidentiality path to executive session","audioSeconds",1010,"startMs",41670,"endMs",1052120,"viewUrl","/Search/View?dp=1&key=3586319-a77d7ad612b4e0800a2752c9468ec2b6&start=41&end=1052","thumbnailUrl","https://assets.pipeline.soar.com/3586319-a77d7ad612b4e0800a2752c9468ec2b6/thumbnail_41670.jpg","articleUrl","/articles/6537396/Keizer/Marion-County/Oregon/Keizer-committee-backs-judge-observation-form-with-confidentiality-path-to-executive-session","mediaUrl","https://secure.pipeline.soar.com/6537396-34cc5c58d89043fbc96e72688f007041/orig.mp4?Expires=1771196879&Signature=HuAfCZ~iDGmVxJh6u9lkx7rM1ksw78G98AInwDDC01IeTzNTxrKAATkvNAecdORaA6eoPVbHPAPuAkhoUZ4gVnFD5wyUgRWcVH8w8mC-2OGKz9s4nW3mRJ8nOfotb1OH~g992PNJsIG5n3nezTmuSpJ13kyTD1h9ZkUnblJQF~m79rZu9njvPBZOTrN8ZUunrp8L9WzVR3YMeUG5wUOSPSy7qSS1sNIlcJ8hRgV~x2rvc3FDYgFiZHS5zLWbiK7TxSaY-4XrB8-isYJVZoedJx8xqwb7MwqIoqaqvT2ShwPgSWfb-Urfih8FcXbWwtmS4XsDcaMt4nT1U9L7X1U~OA__&Key-Pair-Id=KUT5TJCACFTXG","author","City of Keizer, OR","date","2025-05-26T01:59:01Z","article","Keizer’s Personnel Policy Committee on Oct. 28 recommended the City Council adopt a resolution establishing procedures and a standardized form for observations of the municipal court judge and clarifying how observers’ concerns should be handled.

The committee’s action comes after staff and the city attorney reviewed an existing 2021 resolution that set observation procedures but did not include the form or guidance on its use. City Attorney Lindsey told the committee that observers who find anything “unsatisfactory” should send those written comments to the city attorney so the matter can be handled confidentially and, where appropriate, taken up in executive session.

“...if anything turns out unsatisfactory, that you send it through this the city attorney so it stays confidential,” City Attorney Lindsey said, recommending the attorney act as a gatekeeper for potentially sensitive comments so the committee and council can decide whether to call an executive session.

Committee members discussed practical issues around assigning observers. The draft resolution had the mayor announce two councilors to attend arraignments and hearings at the start of each biennium; several members said that practice, while longstanding, can create coverage gaps when appointees are unavailable. To address that, the committee agreed to add an amendment authorizing “timely and reasonable adjustments to the observing counselors [sic] may be made by the mayor to ensure at least two observations per year.” That amendment was offered in committee and accepted before the recommendation vote.

Members also added background language to the resolution explaining why the city is adopting the practice: that the municipal judge is an appointed position and the council desires a written means of understanding and ensuring that the appointee is performing in accordance with the council’s scope of work.

The committee voted unanimously to recommend the resolution to the City Council “as amended.” No member requested that the judge be noticed to an executive session unless the judge specifically requested to be present, in keeping with state public-meeting law as explained by Lindsey.

Votes at a glance:
- Motion to approve minutes from the July meeting — approved unanimously by the committee.
- Motion to recommend adoption to the City Council of the municipal court judge observation procedures resolution, as amended — approved unanimously by the committee.

What happens next: The committee’s recommendation will be delivered to the full City Council for consideration. If an observer’s written comments are judged to contain potentially adverse material about the judge, the procedure agreed in committee is to send those comments to the city attorney, who will advise on confidentiality and, if appropriate, arrange an executive session.","mediaType","Video","parentTitle","Personnel Policy Committee 10/28/2024","oneSentenceSummary","Keizer’s Personnel Policy Committee on Oct. 28 recommended the City Council adopt a resolution establishing procedures and a standardized form for observations of the municipal court judge and clarifying how observers’ concerns should be handled.","taxTitle","Keizer, Marion County, Oregon","taxId",54436,"location","headline","","shortSummary",{"_33":76,"_35":36,"_37":38,"_39":77,"_41":78,"_43":79,"_45":80,"_47":81,"_49":82,"_51":83,"_53":84,"_55":56,"_57":58,"_59":85,"_61":62,"_63":64,"_65":86,"_67":68,"_69":70,"_71":68,"_72":73,"_74":73},6537387,"Keizer discusses volunteer background checks after CIS review; city reports $23,050 settlement and $11,978 dividend",907,1973200,2880700,"/Search/View?dp=1&key=3586319-a77d7ad612b4e0800a2752c9468ec2b6&start=1973&end=2880","https://assets.pipeline.soar.com/3586319-a77d7ad612b4e0800a2752c9468ec2b6/thumbnail_1973200.jpg","/articles/6537387/Keizer/Marion-County/Oregon/Keizer-discusses-volunteer-background-checks-after-CIS-review-city-reports-23050-settlement-and-11978-dividend","https://secure.pipeline.soar.com/6537387-82c4b84ac05102bea7224161b8abdb50/orig.mp4?Expires=1771196879&Signature=YV2dvc~9LFpVt1F2ErSbazpUEN7rxAeJP981gHi1T9d~yrPTWSqNBwsHyyc3XTZPROTha~vwcfeqfL-qVHaUkf0BKtW6rl5DVMLRFILP3761i3tpRgmHZmqRupyhqyXX~zqInlwjvMpYcgTjE1exoWis5AHwC1W8pRhbKE84zST5AY~18yH3Tk4xsfepG-qjldxVEMSv3Bua8aI7-wjjPZ81jyRxcLyYGXwkEp-sOStLqAHKcypHVfTAsU8hsZW4O89rkFvPTm50gJU9b5tWTs-KQZHUVWiQBgz6iC~6XQWV9W0x-7VlstpxxL0-kcVdvLu7ifV16~eW9QBryUy7OA__&Key-Pair-Id=KUT5TJCACFTXG","Keizer staff and committee members discussed implementing volunteer-background checks after a CIS (public entity insurance) review recommended a formal policy on which volunteers should be screened.

Staff said CIS’s baseline recommendation would be to require background checks for volunteers who have direct, unsupervised contact with children and other vulnerable populations. Committee members and staff discussed practical approaches: a policy covering appointed board and commission volunteers, stronger onboarding language for recurring volunteers, and simple best-practice guidance (for short-term, one-day volunteers) such as signage or instructions that youth remain with a responsible adult.

Council President Star said she preferred taking the background-check policy directly to the full City Council rather than delaying it through multiple quarterly committee meetings because of the safety implications for children and youth.

On risk-management financials, staff reported two new workers’ compensation incidents during the quarter involving sworn officers; both involved short time loss on modified duty and both officers have returned to work. Staff also reported a settlement related to a 2021 claim: SAFE has agreed to a settlement amount of $23,050 that resolves the claim and any future claims arising from the denied conditions. When asked, staff confirmed the $23,050 is the full amount being paid; committee members asked whether attorney fees were included and staff said the settlement amount covers the total payment.

Staff also reported the city received an $11,978 annual dividend from SAFE.

What happens next: Staff will draft options for volunteer-background-check policy and, per committee preference, may bring the recommendation directly to City Council for consideration. The settlement and dividend items will be reflected in the city’s risk-management records.","Keizer staff reviewed recommendations from CIS about volunteer vetting, discussed options for background checks for volunteers with unsupervised contact with youth, and reported a $23,050 settlement of a 2021 workers' compensation claim and an $11,978 SAFE dividend.",{"_33":88,"_35":36,"_37":38,"_39":89,"_41":90,"_43":91,"_45":92,"_47":93,"_49":94,"_51":95,"_53":96,"_55":56,"_57":58,"_59":97,"_61":62,"_63":64,"_65":98,"_67":68,"_69":70,"_71":68,"_72":73,"_74":73},6537392,"Keizer staff pushes HRIS launch to Jan. 1, 2025; committee told personnel manual updates are pending",418,1665300,2084170,"/Search/View?dp=1&key=3586319-a77d7ad612b4e0800a2752c9468ec2b6&start=1665&end=2084","https://assets.pipeline.soar.com/3586319-a77d7ad612b4e0800a2752c9468ec2b6/thumbnail_1665300.jpg","/articles/6537392/Keizer/Marion-County/Oregon/Keizer-staff-pushes-HRIS-launch-to-Jan-1-2025-committee-told-personnel-manual-updates-are-pending","https://secure.pipeline.soar.com/6537392-734fd74190df13a8b7f841265a039e1a/orig.mp4?Expires=1771196879&Signature=jK8A~n4VkQ~QBOL4JjIpCNwkSDOm530hMxO-0CRIppvye9wAdja7eVcAjqoo-lp4nEGMCoN2uyP2dot2Em065HBG~8fRjsf3ckM5AKLqTYstxDsbe9jOAQ7ngH~ELWyXJS~AggHeGG5xp6eRVCFRs5VDSbuIg9CQ6UBj5PCGgXct7K0FsdnElZIWrBrwHikbP7zxZZIaxhFLZ1v1TKS8CEi580-mSHJ99akZvXmcc0bdry-bvKXk5DZhWzz8zBNOioAHJDlEaUbyiHGujz~yM4AAKHJ-DD3hHgA9Us8-ey9B6MXt9Up9vT3X2aJjpHQYAKF9FsadTXkOntZZOVxhbw__&Key-Pair-Id=KUT5TJCACFTXG","Keizer city staff told the Personnel Policy Committee on Oct. 28 that the city pushed the formal launch of its new human resources information system (HRIS) to Jan. 1, 2025, to allow additional configuration and employee training.

HR Director Cleaver told the committee that the later date gives staff time to fine-tune payroll configuration and training so employees are paid correctly on the first paycheck after launch. “I would say we are 90% the way there,” Cleaver said when asked about implementation progress.

Cleaver said the later launch date has allowed more intensive meetings with the HRIS vendor to resolve details such as timesheet coding and how employees will select comp time versus overtime. Staff added recurring meetings focused specifically on payroll configuration are now part of the implementation schedule.

The committee also received an update on the personnel policy manual. Staff said drafts are being prepared to align city leave policies with recent Oregon legislative changes, including updates to Oregon paid leave and the Oregon Family Leave Act that went into effect July 1. Cleaver said the city is applying the law now and wants to ensure the written personnel policies will reflect current law and best practices before being presented to the council for approval.

On labor relations, staff reported the Keizer Police Association will represent a new sergeants unit in upcoming bargaining. The city’s first bargaining session with the sergeants unit is scheduled for Nov. 13, and staff said the terms and any budgetary impacts will become clearer as negotiations proceed.

Staff also reported active recruitment in public safety: Cleaver said the Keizer Police Department had two officers start in the month of the meeting and expected additional offers to be accepted in the near term. “We may have this week as many as four active offers out to additional candidates,” Cleaver said.

What happens next: Staff expects to present finalized personnel-policy drafts to the committee and the council when they are ready; the HRIS team will continue vendor configuration and employee training through December ahead of the Jan. 1 go-live date.","City human resources staff told the Keizer Personnel Policy Committee the HR information system launch was moved to Jan. 1, 2025, to allow configuration and training; staff said the personnel policy manual is being updated to align with recent legislative changes and that bargaining sessions with a new sergeants unit begin Nov. 13.","actionData","errors"]

Article not found

Keizer committee backs judge-observation form with confidentiality path to executive session

Keizer discusses volunteer background checks after CIS review; city reports $23,050 settlement and $11,978 dividend

Keizer staff pushes HRIS launch to Jan. 1, 2025; committee told personnel manual updates are pending