The Volunteer Coordinating Committee (VCC) meeting held on May 26, 2025, in Keizer, Oregon, focused on the challenges of committee appointments and the need for improved community engagement. Members discussed the high turnover rates within the committee and the implications of potentially changing the appointment process for committee members.

A key point of discussion was the perceived inequity in the current appointment system, where committee members are nominated by city counselors. Some members expressed concerns that this method may limit diversity and engagement, suggesting that a more transparent application process could attract a broader range of candidates. The committee's turnover was attributed to various factors, including a lack of clarity about roles and responsibilities, as well as insufficient outreach to potential members.

Members noted that the VCC has experienced challenges due to its relatively new status, having been established in early 2022. This has led to difficulties in maintaining consistent participation and momentum. Some participants highlighted the importance of understanding why individuals leave the committee, suggesting that exit interviews could provide valuable insights into improving retention.

The conversation also touched on the balance between maintaining the autonomy of counselors in appointing members and the desire for a more democratic selection process. While some members advocated for keeping the current system to ensure quick appointments, others argued for a shift towards a voting process to enhance community representation.

As the meeting concluded, members acknowledged the need for a joint work session involving the city council, the Community Development Commission (CDC), and the VCC to further discuss these issues. This session is expected to take place in November, providing an opportunity for all parties to collaborate on enhancing the effectiveness and inclusivity of the VCC. The discussions underscored the committee's commitment to fostering community engagement and addressing the challenges it faces in fulfilling its mission.