Oklahoma Town Council Address Public Fund Misuse and Audit Findings

The Special Coyle Town Hall Meeting held on May 15, 2025, addressed significant concerns regarding the use of public funds and compliance with state statutes. The meeting highlighted issues related to expenditures made by the town, particularly concerning gifts and donations that may violate the Oklahoma Constitution.

During the meeting, an external auditor raised alarms about the town's apparent lack of awareness regarding state statutes that govern public fund usage. The auditor emphasized that municipalities are prohibited from making donations to individuals or corporations, which directly relates to recent expenditures for gifts at a retirement party. The total amount in question was nearly $2,000, which had not been approved by the town board.

Discussions revealed that there were misunderstandings about the approval process for expenditures. Board members acknowledged that no formal vote had taken place regarding the gifts, which raised concerns about compliance with financial regulations. The auditor noted that the lack of documentation for these expenditures could lead to repercussions, urging the town to educate its employees and management on statutory requirements.

The meeting also touched on the need for a clearer policy regarding the approval of expenditures. Board members expressed a commitment to developing a comprehensive policy that would ensure all future spending is properly documented and approved. This policy would apply not only to the fire department but to all town departments, aiming to prevent similar issues in the future.

In conclusion, the meeting underscored the importance of adhering to state laws regarding public funds and the necessity for improved financial oversight within the town of Coyle. The board's commitment to establishing a formal approval process for expenditures is a crucial step toward ensuring transparency and accountability in municipal spending.