[{"_1":2,"_88":-5,"_89":-5},"loaderData",{"_3":4,"_26":27},"root",{"_5":6,"_17":10,"_18":19,"_20":21,"_22":10,"_23":-5,"_24":-5,"_25":10},"user",{"_7":8,"_9":10,"_11":10,"_12":-5,"_13":-5,"_14":15,"_16":-5},"roles",[],"isAuthenticated",false,"isPremium","planName","subscriptionStatus","featureFlags",{},"insightsBudget","isDevelopmentHost","userPreferences",{},"recaptchaSiteKey","6LcvOJcUAAAAAHsB-gPGfGktcRlKpH7OTIU_dMTD","isImpersonating","impersonation","affiliateStatus","isFreedomPortal","routes/v2/article/layout",{"_28":29,"_30":31},"notFound",true,"relatedArticles",[32,76],{"_33":34,"_35":36,"_37":38,"_39":40,"_41":42,"_43":44,"_45":46,"_47":48,"_49":50,"_51":52,"_53":54,"_55":56,"_57":58,"_59":60,"_61":62,"_63":64,"_65":66,"_67":68,"_69":70,"_71":72,"_73":74,"_75":74},"mediaId",6570592,"mediaKeyId","3218371-b963feae0d7a410b7f9184c77eb8af28","parentId",3218371,"title","Finance committee previews consent items: E-rate switches, copier lease, fleet replacements, customer-service platform","audioSeconds",422,"startMs",2174000,"endMs",2596000,"viewUrl","/Search/View?dp=1&key=3218371-b963feae0d7a410b7f9184c77eb8af28&start=2174&end=2596","thumbnailUrl","https://assets.pipeline.soar.com/3218371-b963feae0d7a410b7f9184c77eb8af28/thumbnail_2174000.jpg","articleUrl","/articles/6570592/Illinois/Finance-committee-previews-consent-items-E-rate-switches-copier-lease-fleet-replacements-customer-service-platform","mediaUrl","https://secure.pipeline.soar.com/6570592-941e0a6270709c708e74c33db80c5f35/orig.mp4?Expires=1771053495&Signature=Bwxky8yH7KfiAA34r9gdmW~YWlLDnD1vtHtDvnIG9OODAQC0EZ8Ve4NYYNE-rrTmOo0Sq7mjniSTLGlRdvbk-kilDkgpyfPh~Cd~LNrEsN-57FW510eYO2NxpSsOho4g5qIC2qb5aDzXg1E2VCRqySN63X9782vCzTZD9eGEr9k8rUUcDhjPYFv3I94cFEXpc9pCB4vRbnHGdDE2d2pdxnzjVu1BcuLefXwCBF2PltFHwBFGLLZFRkPcMlkCKrlsGFlul7LgFC4vQLN9VlidI6oIPjdd6bXOp1o6cOPU6xGhCN1VWlCAWFc4myTF7VEV7YU4zxiVBUCrPntQspfsTA__&Key-Pair-Id=KUT5TJCACFTXG","author","Proviso Twp HSD 209","date","2025-05-08T10:55:28Z","article","Proviso Township High School District 209's finance committee previewed several operational items that staff intends to place on the upcoming board consent agenda, including technology infrastructure work, a copier-lease refresh, a customer-service platform, vehicle replacements for grounds work and a building maintenance project.

Mike, a district technology staff member, summarized planned consent items including a student summer IT internship posting, an E-rate switch replacement project and a five-year copier lease renewal. On the E-rate project he said the district plans to expend the remainder of its E-rate funding in year 5 of the cycle and described a roughly $493,000 project with about $186,000 identified as local funds. \"This little guy gives up all of our remaining e rate funding,\" Mike said, adding that the project will replace roughly 100 physical switches across the district (excluding core switches) and set the framework for future Wi-Fi upgrades.

The student summer IT internship will be posted should the board approve the consent item; staff described the posting as matching the stipend/rate used previously by a partner organization and said summer internships are structured for fewer than full-time hours.

Staff also described a planned copier fleet refresh and new lease: the district intends to standardize fewer models (the current fleet has many different models) and replace approximately 64 units districtwide under a five-year term, with the vendor proposals reducing the current monthly lease from about $7,600 to roughly $5,400 per month under the new structure.

The committee reviewed a proposed customer-service platform (referred to in the meeting as \"Let's Talk\") intended to collect and route constituent calls and emails, provide a chatbot, and measure response times and satisfaction ratings. Staff said the platform would allow tracking by school and employee, set a 24-hour initial-response goal and produce roll-up reports for overdue items and response-rate monitoring. The transcript included a vendor quote that staff read aloud; the quoted numbers were not recorded cleanly in the transcript and therefore are not presented as exact figures here. Staff said implementation would likely be scheduled for rollout in August to coincide with the new school year to allow training and website updates.

Elsie, a district facilities staff member, described vehicle replacements requested for Proviso East, Proviso West and Proviso Math & Science Academy: three grounds/snow-plow trucks that are roughly 22'to'23 years old, each priced at approximately $65,000 with plows and salt-resistance treatment. Elsie noted that certified mechanics and a district CTE auto-shop teacher had evaluated the older trucks and recommended replacement; staff said they expect to keep one older vehicle for grounds-only use and place the others on public surplus if approved. The district estimated the older trucks' resale value at about $5,500 each. \"Those vehicles are roughly 22 to 23 years of age,\" Elsie said, describing repeated transmission and suspension issues.

The committee also heard a facilities maintenance item: Proviso West main office interior renovation, roughly 4,700 square feet, including flooring removal, remediation, new flooring and air clearances as required by Illinois Department of Public Health oversight. Staff identified CEC Environmental as the lowest responsible bidder and said the project is slated to start in June if approved; staff also said the district expects a $50,000 reimbursement back to the project upon final documentation submission under the school maintenance grant.

Staff brought a book-donation logistics item to the committee: the district plans to donate excess books (hundreds of volumes) to an external organization for reuse; staff requested an appropriation to cover the transportation/handling cost for the donation because the district lacks the equipment to move the entire load in a single trip.

Finally, staff described ongoing vehicle oversight plans: the district is contracting a telematics and safety vendor (named in the meeting as Sentera) to install tracking devices in district vehicles to monitor driving behavior (speeding, harsh braking, geofence alerts) and send alerts if vehicles go outside designated areas.

All items were described as proposed consent-agenda items to be brought to the full board for approval; no formal votes were recorded at the committee meeting segment provided.

","mediaType","Video","parentTitle","Proviso Township High Schools District 209 - BOE Finance Committee Meeting - 5/7/2025","oneSentenceSummary","The finance committee reviewed operational consent items the district plans to bring to the full board for approval, including a roughly $493,000 E-rate switch replacement project, a five-year copier fleet refresh, a customer-service platform rollout, three grounds truck replacements at about $65,000 each, and a Proviso West main-office renovation.","taxTitle","Proviso Twp HSD 209, School Boards, Illinois","taxId",55227,"location","Illinois","headline","","shortSummary",{"_33":77,"_35":36,"_37":38,"_39":78,"_41":79,"_43":80,"_45":81,"_47":82,"_49":83,"_51":84,"_53":85,"_55":56,"_57":58,"_59":86,"_61":62,"_63":64,"_65":87,"_67":68,"_69":70,"_71":72,"_73":74,"_75":74},6570597,"Proviso Township HSD 209 finance committee reviews $5.4M in grants; some funds on hold pending agreements",428,638000,1066000,"/Search/View?dp=1&key=3218371-b963feae0d7a410b7f9184c77eb8af28&start=638&end=1066","https://assets.pipeline.soar.com/3218371-b963feae0d7a410b7f9184c77eb8af28/thumbnail_638000.jpg","/articles/6570597/Illinois/Proviso-Township-HSD-209-finance-committee-reviews-54M-in-grants-some-funds-on-hold-pending-agreements","https://secure.pipeline.soar.com/6570597-34b19118f33546777ba5814137eea10e/orig.mp4?Expires=1771053495&Signature=KWSbfpLBY4Ykus7g1ykqd9lFBmzCfg97eQChrANjty-KWMZkHQjLYvZM399vDfBCo4JtFQQf728Nlo~gkDWpMDUX9hreiT5kZev9GBPNNb5VVFK~gi5uM7pTp3sWu0V1j8nSB1tFLxZORJ7p2emLWjJ0REDaIprbsh7MvWTC~VX0JIn6dM4NrogSQVenvabJS0AEbiAt81zkU3Kob31SK0P0ZgwaLU7xHlPeFYg5wkB-w4rzVqust9v1alAbj2fBj8qLNP4yapkAd45X6AHRvNouGJ6pOpbUPDf1lPtTSDFFCcZtmcMO5RpkhqQvzwcflupFHa15sdYvrxJwafjr4g__&Key-Pair-Id=KUT5TJCACFTXG","Proviso Township High School District 209's finance committee reviewed the district's current federal and state grants portfolio, totaling about $5.4 million, and discussed plans to spend down Title I, II, III and IV funds before their grant periods end.

Shailan, executive director of overseas grants, told the committee, \"Right now, we're working on the TAAC, the children's alternative, education plan,\" and reviewed a consolidated-district-plan (CDP) approach that groups multiple federal formula grants under one submission to the Illinois State Board of Education (ISBE).

The review identified how much the district has received and how much remains available: Title I is about $1.7 million for the Sept. 1'to'025 grant year, with about $900,000 expended as of April 20 and roughly $300,000 in encumbrances that include administrative salaries and supplies. Title II was cited at $257,917 with about $94,000 expended; Title IV at $244,560 with $14,000'$15,000 expended and roughly $124,000 shown for contracted services; after-school programming had $127,000 allocated with about $105,000 already spent. The district reported receiving roughly $730,000 in IDEA (IDEA flow-through) funds; staff said those funds are in process for extension and coding.

Committee members discussed a $300,000 grant (referred to in the meeting as the \"WEIRD\" grant) whose remaining funds are on hold because an intergovernmental agreement with the Illinois State Board of Education has not been finalized. Shailan said the hold stems from an outstanding intergovernmental agreement required by ISBE.

The committee also reviewed the district's eligibility numbers for application thresholds. Staff described outreach that adjusted the district's Community Eligibility Provision (CEP) direct-certification percentage: \"It was about 60% of our students were part of that CEP,\" Shailan said; that caused the district's low-income measure to update in PowerSchool to about 61 percent. Staff noted the district still plans additional family outreach to increase form completion for other grant thresholds.

Members discussed competitive grants the district is targeting, including the TAAC application (deadline noted as June 9) and the 21st Century Community Learning Centers grant (referred to in the meeting as the \"20 first century\" grant). Staff warned the committee that some competitive grants require high low-income thresholds and intensive application work. One staff member described the 21st Century grant as \"a challenging grant\" that can fund roughly $150,000 or more if awarded but requires extensive needs assessments and data.

Superintendent Mohib emphasized spending discipline for formula funds: \"It's like we're just spending just to be spending so we can spend the funds. We wanna make sure that those resources, those funds are based on the kids,\" he said, urging earlier expenditures rather than end-of-year rush spending that can jeopardize future allocations.

The committee discussed allowable uses and administrative caps. Staff explained Title I carryover rules and that the district aims to expend 85 percent of Title I funds in-year to avoid returning funds, while Title II and Title IV have more carryover flexibility. Staff also said the district previously charged some administrative salaries to Title I but expects fiscal-year changes that will require different staffing allocations to ensure full use of Title dollars.

No formal votes or final approvals were taken during the committee discussion. Staff reported that teams will be formed to pursue upcoming competitive grants and that many of the district's grant applications and budget amendments will be presented on the consent agenda at the next regular board meeting for formal action.

The discussion also covered translation supports for family engagement: staff noted the district previously purchased \"pocket talk\" translation devices using Title III and Title I funds and said they will inventory those devices to support evening events and after-school programming for English learners.

The meeting closed with staff identifying next steps: assemble grant-writing teams, continue outreach to improve CEP and low-income counts in PowerSchool, and prepare required documentation for ISBE approval where necessary. No committee motions or votes were recorded in the transcript segment provided.","Finance committee reviewed the district's roughly $5.4 million in federal and state grants, discussed spending targets for Title programs and IDEA, and identified a $300,000 grant held pending an intergovernmental agreement. Staff will assemble application teams for upcoming grant deadlines; no formal votes were recorded at the meeting.","actionData","errors"]

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Finance committee previews consent items: E-rate switches, copier lease, fleet replacements, customer-service platform

Proviso Township HSD 209 finance committee reviews $5.4M in grants; some funds on hold pending agreements