During a recent meeting of the Hubbardston Planning Board, members discussed significant revisions to the town's site plan approval process, aiming to streamline administrative procedures and enhance clarity for residents. This initiative addresses long-standing concerns from the public regarding the complexity of town meeting discussions, particularly around minor administrative details that often consume valuable time.

The proposed changes, outlined in a new article for the town's warrant, expand the site plan approval sections from 9.1 through 9.7 to 9.1 through 9.11. This restructuring is part of a broader effort to modernize the town's approval processes, making them more efficient and user-friendly. The board emphasized that much of the language being removed from the existing bylaws will be incorporated into a new set of administrative rules, reflecting practices common in other towns.

A key point of discussion was the enforcement of penalties for violations related to site plan approvals. Currently, a penalty of $300 per day for ongoing violations is proposed, but board members debated whether this should be included in the bylaws or the new rules and regulations. The flexibility of rules and regulations was highlighted as a potential advantage, allowing for easier adjustments in the future without needing to convene a town meeting.

The board acknowledged that while including penalties in the bylaws may provide stronger enforcement, many communities opt for rules and regulations to maintain adaptability. This ongoing dialogue reflects the board's commitment to ensuring that Hubbardston's governance remains responsive to the needs of its residents.

As the Planning Board continues to refine these proposals, the community can expect clearer guidelines and a more efficient process for site plan approvals, ultimately enhancing local governance and public engagement. The next steps will involve finalizing these changes and preparing for their presentation at the upcoming Annual Town Meeting.