DeKalb County Board approves $5.6M capital improvement planning contract with Hoare Program Management

The DeKalb County Board of Education convened on April 21, 2025, to discuss key operational matters, primarily focusing on the approval of a significant contract for capital improvement program management services. The meeting was led by Board Chair Mrs. Pierce and included Superintendent Dr. Horton.

The primary agenda item was presented by Chief Operating Officer Eric Hofstetter, who requested the board's approval for RFP number 25-752-004. This proposal involves awarding a contract to Hoare Program Management, LLC, with a not-to-exceed amount of $5,630,326 for the first year of capital improvement planning and management services. The contract aims to consolidate various capital improvement program (CIP) services, including planning, facility needs assessment, and program management, into a single agreement. This consolidation is expected to enhance the efficiency of information flow and project prioritization.

Funding for the first year of services will be sourced from East Bloss 6, with provisions for potential adjustments in future years should funding become inadequate. Hofstetter emphasized that the annual costs for program management services would fluctuate based on the completion of current projects and the approval of new ones. The contract is also intended to facilitate the planning process for the district's next major capital improvement funding cycle, set to begin in July 2027.

Following the presentation, the board moved to approve the action item. A motion was made by Ms. Covertz and seconded by Mr. Ziffer. After a brief discussion, the board conducted a vote, resulting in four members in favor and three opposed. The motion passed, allowing the contract to proceed.

The meeting concluded with a request to adjourn, which was accepted without objections. The board's actions reflect a commitment to advancing the DeKalb County School District's infrastructure and planning capabilities as it prepares for future capital improvement needs.