The Madera County Civil Service Commission held a special meeting on April 25, 2025, to discuss the creation and management of a call schedule calendar for employees. A significant focus of the meeting was the role of Ashley Diaz in developing the calendar and the responsibilities of her supervisor, Ryan.

During the meeting, it was clarified that the calendar was intended to indicate who should be contacted first during regular work hours, rather than after hours. Witnesses confirmed that while Ashley Diaz's phone number appeared on the calendar, she was not meant to be contacted outside of regular working hours. The calendar was created at the request of employees and under Ryan's direction, with Ashley responsible for inputting the information.

The discussion revealed that the calendar did not differentiate between regular shifts and after-hours responsibilities, leading to confusion about who should be contacted at different times. It was noted that Ryan, as the shop supervisor, would typically have the most operational knowledge and would be the primary contact for issues arising during work hours.

The meeting also highlighted concerns regarding the equitable distribution of responsibilities among employees, as some names appeared more frequently on the calendar than others. The commission addressed the need for clarity in the scheduling process to ensure all employees understood their roles and responsibilities.

Overall, the meeting underscored the importance of effective communication and clear guidelines in managing employee schedules, particularly in a work environment that requires coordination among multiple staff members. The commission plans to further review the scheduling practices to enhance operational efficiency and employee understanding.