[{"_1":2,"_122":-5,"_123":-5},"loaderData",{"_3":4,"_26":27},"root",{"_5":6,"_17":10,"_18":19,"_20":21,"_22":10,"_23":-5,"_24":-5,"_25":10},"user",{"_7":8,"_9":10,"_11":10,"_12":-5,"_13":-5,"_14":15,"_16":-5},"roles",[],"isAuthenticated",false,"isPremium","planName","subscriptionStatus","featureFlags",{},"insightsBudget","isDevelopmentHost","userPreferences",{},"recaptchaSiteKey","6LcvOJcUAAAAAHsB-gPGfGktcRlKpH7OTIU_dMTD","isImpersonating","impersonation","affiliateStatus","isFreedomPortal","routes/v2/article/layout",{"_28":29,"_30":31},"notFound",true,"relatedArticles",[32,75,87,98,110],{"_33":34,"_35":36,"_37":38,"_39":40,"_41":42,"_43":44,"_45":46,"_47":48,"_49":50,"_51":52,"_53":54,"_55":56,"_57":58,"_59":60,"_61":62,"_63":64,"_65":66,"_67":68,"_69":70,"_71":68,"_72":73,"_74":73},"mediaId",6269167,"mediaKeyId","3045130-2e7885282b993d2838114a9df0b1be65","parentId",3045130,"title","Finance staff reviews reserves, collection rates and hazardous-tree spending after storm response","audioSeconds",583,"startMs",6638000,"endMs",7221000,"viewUrl","/Search/View?dp=1&key=3045130-2e7885282b993d2838114a9df0b1be65&start=6638&end=7221","thumbnailUrl","https://assets.pipeline.soar.com/3045130-2e7885282b993d2838114a9df0b1be65/thumbnail_6638000.jpg","articleUrl","/articles/6269167/Sudden-Valley/Whatcom-County/Washington/Finance-staff-reviews-reserves-collection-rates-and-hazardous-tree-spending-after-storm-response","mediaUrl","https://secure.pipeline.soar.com/6269167-0215f7b3125dcd4976f17917ed8799fd/orig.mp4?Expires=1770440354&Signature=eUyCC~0eyZX163XTub5HnsT5SLjES9vOcijZxHbAV4ID7~uxAsEWrp7mUTx8mahVBHtUzuazlH6tL13cxkuZSglUiz5z9847SShuGKXYIwt03mip~4wZPtgLLzE19WiIBqtSi2NaDlX2TfQX3dQYOtdLvrnpZ5r5wJiESsNq4X9QEpm1oUC6IkQOozOiVCBhNl9i4iTmw2ZlQi3m~1xEesoCZUf-rSaPWDIrYsSwkT0acAUNb6pvc5jGQvkVvB8fH1qyZN6mWPyhpXUmhsuvghBBVL4pZTRN3zj-zWeDiOko~SF59AfYKU0o6ROWxkcoM6gl1BviCqqZ21H9xo3vag__&Key-Pair-Id=KUT5TJCACFTXG","author","Sudden Valley, WA","date","2025-04-18T04:44:54.147Z","article","Finance staff Joel reviewed the February 2025 consolidated financial statements and a capital-project report, flagging several items the committee discussed in detail.

Joel said the association closed 2024 with a $305,870 operating surplus, which made it feasible to cover emergency storm-response expenses incurred in November 2024; the committee later recommended reclassifying those storm costs from capital to operations. He reviewed collection-rate trends: dues collections were about 94.6% year-to-date through February and were projected to rise above the 95% budget assumption by March. Joel explained how prepaid golf memberships are recognized in January and how payroll timing (a month with three payrolls) made some early-year comparisons with 2024 appear worse than they are on a year-to-date basis.

Joel walked the committee through reserve balances and obligated projects. SURF showed a beginning balance in the $3.0M range, with obligated capital projects (listed in the packet) reducing available cash; the committee reviewed an obligated-project total and the board’s preferred minimum carryover balance. Joel described the undesignated reserve fund (UDR) as the repository for collections on past-due operating assessments and interest; UDR stood near $350,000 and is typically used to cover extraordinary operating needs when necessary.

Committee members and staff discussed hazardous-tree spending driven by the November storm and the likelihood that additional 2025 hazardous-tree work (including a recently approved $40,000 estimate) would exhaust the $100,000 line in the 2025 operating budget; that could lead to UDR usage mid-year. Committee members recommended more proactive tree-management planning and noted salvage/timber income when trees are removed.

Joel offered to show committee members where in the online packet the detailed capital-project and departmental line-item statements appear. Committee members thanked Joel for the detail and said the financial data will be included alongside the committee’s motions to the board.","mediaType","Video","parentTitle","Sudden Valley Finance Committee Meeting 04.16.2025","oneSentenceSummary","Finance staff presented February financial statements, highlighting a 2024 operating surplus that allowed the association to cover November storm cleanup costs, current reserve balances (SURF, Roads, UDR), and concerns that 2025 hazardous-tree spending could exhaust the annual hazardous-tree budget and require UDR funding.","taxTitle","Sudden Valley, Whatcom County, Washington","taxId",72059,"location","headline","","shortSummary",{"_33":76,"_35":36,"_37":38,"_39":77,"_41":78,"_43":79,"_45":80,"_47":81,"_49":82,"_51":83,"_53":84,"_55":56,"_57":58,"_59":85,"_61":62,"_63":64,"_65":86,"_67":68,"_69":70,"_71":68,"_72":73,"_74":73},6269171,"Finance committee backs $19,025 predesign services for Barn 6 from Carletti Architects",2007,4388000,6395000,"/Search/View?dp=1&key=3045130-2e7885282b993d2838114a9df0b1be65&start=4388&end=6395","https://assets.pipeline.soar.com/3045130-2e7885282b993d2838114a9df0b1be65/thumbnail_4388000.jpg","/articles/6269171/Sudden-Valley/Whatcom-County/Washington/Finance-committee-backs-19025-predesign-services-for-Barn-6-from-Carletti-Architects","https://secure.pipeline.soar.com/6269171-0f6c09900881f648236d679f232c21b7/orig.mp4?Expires=1770440354&Signature=C9fajERh08tLmcAAC9Ah6lOtjDZSnAHhNlA0q6CIItnF6FVztFe2o5kx5koWT3bYgjFmH4qcgD23fDHn0HFl1wxKY7u2gE6UQjZrk9EwGCQln3td14qhm7HLCHtqlygEg4aG7DqHm2Z6X08zrNYeAzXOmOQ9ThUk5eoet4Rw50mujb2FqvKm7V4fXeMdfALDXvaYY0muyOtl9OB6VKihbv9A59f00nzBXYGFX7O-1YREcIF0sLOTt5JdmaImGZfGWmwaexmse8soKY3IspIM5Kpc1vPG3-J-Hvtg1gtqjxP32nasNsh05hlViPwIWlHpXVd21-4BDO9bkWusBuhqHw__&Key-Pair-Id=KUT5TJCACFTXG","The Finance Committee recommended that the board authorize $19,025 from the 2025 SURF reserve to pay Carletti Architects PS for predesign architectural services for Barn 6.

Long-range planning committee members and the finance committee described the request as a predesign phase to develop conceptual drawings, rough orders of magnitude (ROG), and options to present to the community at town-hall meetings this year. Committee members enumerated possible uses for Barn 6 (a flexible “general purpose” space that could accommodate exercise equipment, community events, or half-court activities; restrooms; a prep kitchen; and a second-floor event space with a deck overlooking the lake) and said the predesign work should include cost comparisons and alternative building forms (including less expensive non-barn options) so the community can consider multiple options and costs before any ballot or assessment decision.

Committee members discussed trade-offs between building a new enclosed multi-level facility versus an open-air pavilion (the advisory vote from prior years favored an open-air pavilion), and raised timing concerns tied to watershed/setback rule changes that could affect Barn 6’s footprint. Members asked the architect to provide several schematic options and cost implications to support upcoming town-hall meetings and a possible fall ballot question.

The committee voted to recommend the expenditure of $19,025 to Carletti Architects PS for predesign services; the recommendation will be included in board materials. Committee members emphasized the need for multiple design options and clear cost estimates before the community votes on any major capital commitment.","The committee recommended a $19,025 allocation from the 2025 SURF reserve for predesign architectural services from Carletti Architects PS to develop conceptual designs and cost estimates for Barn 6 (and options tied to Barn 8).",{"_33":88,"_35":36,"_37":38,"_39":89,"_41":90,"_43":91,"_45":91,"_47":92,"_49":93,"_51":94,"_53":95,"_55":56,"_57":58,"_59":96,"_61":62,"_63":64,"_65":97,"_67":68,"_69":70,"_71":68,"_72":73,"_74":73},6269176,"Committee recommends $7,611.21 allocation for welcome center exterior painting; members urge more local bidders",0,4333000,"/Search/View?dp=1&key=3045130-2e7885282b993d2838114a9df0b1be65&start=4333&end=4333","https://assets.pipeline.soar.com/3045130-2e7885282b993d2838114a9df0b1be65/thumbnail_4333000.jpg","/articles/6269176/Sudden-Valley/Whatcom-County/Washington/Committee-recommends-761121-allocation-for-welcome-center-exterior-painting-members-urge-more-local-bidders","https://secure.pipeline.soar.com/6269176-9ac5271c773afe262f547c752eb0956d/orig.mp4?Expires=1770440354&Signature=nPd4X8KrkF9GW3lC1mPoDTTmyOkWg4FUSDo3ljToDqkE0ToeHXOS5Y5uO9RJNfnUTqw4uATgEjIz8VP7hzbtozoyOA69IKwJ3dtM3eVelndGjag7JAecSsL8hmSkEG2lf3GpdduDZTAMvrGMIAXgZs5bggJP8amS1nFOR~v6OR9T5Jthxb7RL28MSCUMg4pI3NbCuQ1pzy23X8MyyF6avr9610BXgbi4msVc8JHdoxU38XeM78h4ipElQfSS5-bp-csDsNJvsYXp1EoO2WqAwfwt9MxWJCNbYl90jaB~UzijNnt3~9QRVadGWmb9aB8QoT7tuM-3bNBur9zt-xrEjg__&Key-Pair-Id=KUT5TJCACFTXG","The Sudden Valley Finance Committee recommended that the board allocate $7,611.21 from SURF for exterior painting of the Welcome Center and authorize the General Manager to execute an SVCA standard construction contract with CertaPro Painters.

Committee members discussed the three bids received; staff said the low bidder was a nationally branded firm (CertaPro) and that the bids were comparable (all bidders confirmed two coats of paint). Several members urged that future solicitations seek local Sudden Valley contractors and suggested steps such as a community e-blast, the SVCA “Views” publication, and a contractors’ information day to get more resident bidders. One committee member said she opposed awarding the recommendation without first giving local contractors an opportunity; the motion passed with the opposition noted in the committee record.

The committee voted to recommend the allocation and contract authorization; staff and committee members agreed to follow up with outreach and a local-contractor contact list so future small projects can be offered to community providers when appropriate.

The recommendation will be forwarded to the board. Committee members and staff discussed pragmatic constraints — weather and painters’ schedules — and suggested that for small projects SVCA should proactively notify local contractors and consider short delays when feasible to allow local bids.","The committee recommended allocating $7,611.21 from SURF for exterior painting of the welcome center and authorized the General Manager to execute a contract. Committee members discussed efforts to solicit local contractors in future solicitations; one committee member opposed proceeding without delaying to seek local bids.",{"_33":99,"_35":36,"_37":38,"_39":100,"_41":101,"_43":102,"_45":103,"_47":104,"_49":105,"_51":106,"_53":107,"_55":56,"_57":58,"_59":108,"_61":62,"_63":64,"_65":109,"_67":68,"_69":70,"_71":68,"_72":73,"_74":73},6269181,"Committee recommends moving November 2024 storm cleanup costs from capital back to operations",1697,1098000,2795000,"/Search/View?dp=1&key=3045130-2e7885282b993d2838114a9df0b1be65&start=1098&end=2795","https://assets.pipeline.soar.com/3045130-2e7885282b993d2838114a9df0b1be65/thumbnail_1098000.jpg","/articles/6269181/Sudden-Valley/Whatcom-County/Washington/Committee-recommends-moving-November-2024-storm-cleanup-costs-from-capital-back-to-operations","https://secure.pipeline.soar.com/6269181-7c0413fe5f887137590f2b187df999b6/orig.mp4?Expires=1770440354&Signature=dwhI2N~EjtE3pPgH4-eYfSt7uzpn971NOaW9Lyi05JvXK8mY1DcNLMc~6y-qZOWAJeF~WuNKdoYSL4-lFoRHwW87InKweoC9ahlfSQHpiISFyDnAlTg6iocajspRAVF4OPGAQ72kPOU5WjlERKOlZMicmjb4lWOaZW9lsw3e6w-5D0FZtV~P3LVVv9MyNRNhoFOqL1IytzOZa7QMVZP37aSjpHja3D~2BWobskDOrFA33A7dhUNqu1I~yZCWBNH~qXcZ1XpgWq4yO8DkSgskn-ekmWRRM5qFA-fIYAWmCpmvfrb6OKra~Oub5AvDm9YOpb7v1MA9ZP8x8P~V-zKG3Q__&Key-Pair-Id=KUT5TJCACFTXG","The Sudden Valley Community Association Finance Committee recommended that the board of directors de-obligate two capital project amounts tied to the November 2024 storm cleanup and reclassify the expenses to operations for the fiscal year in which they were incurred.

Committee discussion traced the spending recorded to GL 8004 (Roads) and GL 8003 (SURF). Joel, finance staff, reviewed the capital project and financial statements and showed the committee where the December 2024 and subsequent invoices were recorded. The committee discussed that the board originally carved the storm-related hazardous tree removal and cleanup costs out of capital funds so funds would be immediately available during the emergency response. Because the association closed 2024 with an operating surplus, the motion asks operations to reimburse the capital funds so capital balances align with the 10-year capital plan.

The motion recommended that the board de-obligate $228,131 from the Roads capital project (GL 8004) and $251,424 from the SURF capital project (GL 8003), reclassify the November 2024 storm cleanup costs from those capital funds to the operating fund for the fiscal year in which the costs were incurred, and thereby reimburse the capital funds from operations. Committee members asked staff to include the dollar amounts explicitly in the motion text so that the board minutes record the figures.

The committee voted in favor and the recommendation will be forwarded to the SVCA board of directors for final action.

Committee members also discussed longer-term budgeting and tree-management strategies, noting the risk that similar storm events could recur and urging the board to consider larger reserve or contingency planning for hazardous-tree removal going forward.","Finance committee recommended that the board de-obligate $228,131 from the Roads capital project (GL 8004) and $251,424 from SURF (GL 8003), and reclassify the November 2024 storm cleanup expenses to the operating fund for the fiscal year in which costs were incurred.",{"_33":111,"_35":36,"_37":38,"_39":112,"_41":113,"_43":114,"_45":115,"_47":116,"_49":117,"_51":118,"_53":119,"_55":56,"_57":58,"_59":120,"_61":62,"_63":64,"_65":121,"_67":68,"_69":70,"_71":68,"_72":73,"_74":73},6269186,"Finance committee recommends $18,223.91 center-line striping contract for main roads",740,167000,907000,"/Search/View?dp=1&key=3045130-2e7885282b993d2838114a9df0b1be65&start=167&end=907","https://assets.pipeline.soar.com/3045130-2e7885282b993d2838114a9df0b1be65/thumbnail_167000.jpg","/articles/6269186/Sudden-Valley/Whatcom-County/Washington/Finance-committee-recommends-1822391-center-line-striping-contract-for-main-roads","https://secure.pipeline.soar.com/6269186-e6621eafebd22c0444fd4e058b869eb9/orig.mp4?Expires=1770440354&Signature=FqBKXj~it4Sx8wkOMPNg8wOF9tsWeGVNdA4j4-2xRftNiZHk3YmA7H7mT-H6he0Lxg2vFRa73L6VJtS04sQW36bGvT2q1~fk8~49Gfzpad38OfpTvHdsdAqJao5EBaGeWG~d41Hwuk7Vn1~X~QxTIIiLw02EWHWfsUSQZ37PFMJwyefGfshDx32hsPXGo~rsREk3utpJH8lvQQkosJczK-hVI9cfM4OuilHfK5vzivVQSTwLzSeXud-~lnhort1vJ6USG9vi7-6Hw0ZQpu-oa8yZSipYuZGukfOiUzeiBBakCXNhv3t2IeY9mLDxz3FSybjhl6UGkXxjcuUzQ-g9jQ__&Key-Pair-Id=KUT5TJCACFTXG","The Sudden Valley Community Association Finance Committee recommended that the General Manager execute a contract with Specialized Pavement Marking LLC for center-line painting on the community’s main roads for $18,223.91.

Committee members said the overall project had been bid to four companies, produced two responsive bids and that prior board approvals already covered construction management and signage, so the committee’s action was limited to the painting contract. Committee discussion clarified that a 10% contingency had been included in the project accounting and that the committee would recommend the contract specifically for the $18,223.91 painting amount.

Committee members said the packet contained some confusing language about totals and asked staff to ensure the board packet shows the painting line and the separate contingency amount clearly. Joel (Finance staff) explained the previously approved items were already accounted for and that the motion before the committee authorized the General Manager to execute the painting contract only.

The committee voted to forward the recommendation that the General Manager execute the SVCA standard construction contract with Specialized Pavement Marking LLC in the amount of $18,223.91 for center-line painting on primary roads. The motion carried.

The matter will be taken to the board of directors for final authorization; committee members asked staff to make the contingency figure explicit in the board packet so the board record shows both the contracted painting amount and the 10% contingency authorized in project accounting.","The Sudden Valley Finance Committee recommended that the General Manager execute a contract with Specialized Pavement Marking LLC for center-line painting of primary roads for $18,223.91, noting a 10% contingency already authorized in the overall project budget.","actionData","errors"]

Article not found

Finance staff reviews reserves, collection rates and hazardous-tree spending after storm response

Finance committee backs $19,025 predesign services for Barn 6 from Carletti Architects

Committee recommends $7,611.21 allocation for welcome center exterior painting; members urge more local bidders

Committee recommends moving November 2024 storm cleanup costs from capital back to operations

Finance committee recommends $18,223.91 center-line striping contract for main roads