The Millis School Building Committee met on April 16, 2025, to discuss the ongoing development of the new school project, focusing on site planning and budget management amid fluctuating construction costs.

A significant update was provided by Chris, a representative from the design team, who outlined the roles of the landscape architect, Warner Larson, and the civil engineer, Niche. The team is currently refining the site plan to enhance safety and functionality, considering factors such as traffic flow, maintenance shed locations, and stormwater management. Chris emphasized the importance of selecting hardy and low-maintenance landscaping options to reduce upkeep costs, acknowledging the limited resources available for maintenance.

Committee member Rich raised concerns about the volatility of building material costs, particularly as the project moves closer to its expected completion date. He inquired about strategies to mitigate potential budget surprises. In response, the team explained that they incorporate contingency measures into their budgeting process, including an escalation contingency to account for inflation and other unpredictable factors. They are in constant communication with cost estimators and builders to stay informed about market trends, particularly regarding tariffs that could affect material prices.

The committee acknowledged the challenges of predicting future costs but stressed the importance of transparency and ongoing discussions about budget realities. As the project progresses, decisions regarding contingency allocations will require careful consideration to balance financial prudence with community support.

This meeting highlighted the committee's commitment to ensuring that the new school project remains on track while addressing the financial uncertainties that could impact its completion. The next steps will involve continued collaboration among stakeholders to refine plans and manage costs effectively, ultimately aiming to deliver a facility that meets the needs of Millis students and residents.