[{"_1":2,"_116":-5,"_117":-5},"loaderData",{"_3":4,"_26":27},"root",{"_5":6,"_17":10,"_18":19,"_20":21,"_22":10,"_23":-5,"_24":-5,"_25":10},"user",{"_7":8,"_9":10,"_11":10,"_12":-5,"_13":-5,"_14":15,"_16":-5},"roles",[],"isAuthenticated",false,"isPremium","planName","subscriptionStatus","featureFlags",{},"insightsBudget","isDevelopmentHost","userPreferences",{},"recaptchaSiteKey","6LcvOJcUAAAAAHsB-gPGfGktcRlKpH7OTIU_dMTD","isImpersonating","impersonation","affiliateStatus","isFreedomPortal","routes/v2/article/layout",{"_28":29,"_30":31},"notFound",true,"relatedArticles",[32,74,84,94,104],{"_33":34,"_35":36,"_37":38,"_39":40,"_41":42,"_43":44,"_45":44,"_46":47,"_48":49,"_50":51,"_52":53,"_54":55,"_56":57,"_58":59,"_60":61,"_62":63,"_64":65,"_66":67,"_68":69,"_70":67,"_71":72,"_73":72},"mediaId",6620115,"mediaKeyId","2821663-cb5a5261b6e81ce87d5cf509b4e50ce7","parentId",2821663,"title","Keizer narrows proclamation practices; council to limit public presentations","audioSeconds",0,"startMs",7500000,"endMs","viewUrl","/Search/View?dp=1&key=2821663-cb5a5261b6e81ce87d5cf509b4e50ce7&start=7500&end=7500","thumbnailUrl","https://assets.pipeline.soar.com/2821663-cb5a5261b6e81ce87d5cf509b4e50ce7/thumbnail_7500000.jpg","articleUrl","/articles/6620115/Keizer/Marion-County/Oregon/Keizer-narrows-proclamation-practices-council-to-limit-public-presentations","mediaUrl","https://secure.pipeline.soar.com/6620115-663f9b630a8b15d1ce68d4d1d17810ad/orig.mp4?Expires=1770842870&Signature=ARZiV7yIk~Vd9gBgQ70cVEJv3oOGVs6CFdxnPvXevk-6MwM~F-yWLK69dT7awJrRoOlQ9qSzbP80JHERlQKpZfIoYgIAyEf8dM2ECu9qo7HmN2awAa0Gd0VQ0r-T7EfbOvS85EgyCM8~oXGaUORFHVEoPD9t7FRVtWwBMNVxTye0hM3PqntDlvqSzANtli4Vj~XXlrgltHt-FKHzIiJrLfX~uz4jPtV~CWlzGYelz0IF0bSBRaqmWrCG0QfYVqZgXySCxV1~GXUJ1MqWXbiHohXQ9pQQJxbsw3uAuXCOx4FgxSKCeX8kKokvD7chwZd-wtHb~y5syiBnKzeYdEc4TQ__&Key-Pair-Id=KUT5TJCACFTXG","author","City of Keizer, OR","date","2025-03-30T22:17:14.067Z","article","Keizer councilors revised how the city will handle proclamations and ceremonial presentations after a discussion about an existing preapproved list and how the mayor has issued proclamations in past years.

Under the guidance reached at the work session, local organizations or residents requesting a proclamation must file the request with the city recorder. The city recorder will notify the council, and the recorder will prepare the proclamation for the mayor’s signature if the council approves the request. Councilors agreed that proclamations that have traditionally come annually (for example, observances recommended by the Community Diversity Engagement Committee) may be handled administratively, but the council will review the existing preapproved list by resolution at a later date rather than embedding the full list into the rules.

Councilors also agreed to limit live presentations associated with proclamations: presentations at council meetings will be capped at five minutes unless the council agrees to allow more time. Discussion concluded with a preference not to mandate a proclamation at every meeting; the council agreed not to require that one proclamation be read at every council meeting and instead will allow scheduling of proclamations based on council preference and the calendar.

The council asked staff to return a short, clear policy text for formal adoption and to move the existing adopted proclamation list into a separate resolution or administrative location so it can be reviewed on an annual basis without being embedded in the rules of procedure.

No formal roll-call vote was taken; the council reached consensus on the direction and asked staff to return a final draft for adoption. Staff and the council president agreed to tighten the language and to preserve the council’s prerogative to approve or decline requests.","mediaType","Video","parentTitle","City Council Work Session 1/18/25","oneSentenceSummary","The council agreed to streamline proclamations: requests will be filed with the city recorder, the council will approve proclamations, and the city will restrict live presentations (including a 5‑minute guideline) and limit ceremonial readings to one proclamation per meeting except when council votes to extend time.","taxTitle","Keizer, Marion County, Oregon","taxId",54436,"location","headline","","shortSummary",{"_33":75,"_35":36,"_37":38,"_39":76,"_41":42,"_43":77,"_45":77,"_46":78,"_48":79,"_50":80,"_52":81,"_54":55,"_56":57,"_58":82,"_60":61,"_62":63,"_64":83,"_66":67,"_68":69,"_70":67,"_71":72,"_73":72},6620118,"Keizer retools committee-appointment process; separates internal committees from outside liaisons",10500000,"/Search/View?dp=1&key=2821663-cb5a5261b6e81ce87d5cf509b4e50ce7&start=10500&end=10500","https://assets.pipeline.soar.com/2821663-cb5a5261b6e81ce87d5cf509b4e50ce7/thumbnail_10500000.jpg","/articles/6620118/Keizer/Marion-County/Oregon/Keizer-retools-committee-appointment-process-separates-internal-committees-from-outside-liaisons","https://secure.pipeline.soar.com/6620118-3df3284db36330b9668db24199623c42/orig.mp4?Expires=1770842870&Signature=jXmxPm5HFOqYT~M9qJnYzgY3SXTZB0z60pQ3EEiIbtSszqJOdMS4b8RDY9x5W8b-wKa2Gw0R9BsKsjc79wyDX0cYyd-sUTLriSKTSYWrOlYaDXxr6z0gcAahrHiN9DKery8fKyHnPz8haZlG~ZNyxtDifJyvX3JbNyJuLPgYHnEp2FcjHMBXIa2Fpz05IQVqtaU7rO9KU~LqRTqQx2raYr2ZtgscXB3Z~Zm27BuYocgJC2UZFFg-VXcnIXeNYvwnNp~~rJX4VFfX3sx9gPLP59uMfMfkPErWWpz3arK307Cy2zsQn-HT3zP4JGtSAUXCh1rgvubk5DPgWSf3w8drHQ__&Key-Pair-Id=KUT5TJCACFTXG","Keizer councilors spent significant time on Jan. 18 discussing who the city appoints to boards, commissions and external bodies, and how those appointments will be handled going forward.

The council asked staff to distinguish two categories in the rules: internal city boards and commissions (advisory groups created by the council) and external bodies (regional partnerships, intergovernmental boards and nonprofit organizations where Keizer is a member or signatory). For internal bodies the council will standardize the process so recommendations are circulated to the full council before final action; internal commissions will continue to follow any specific resolution or founding document that governs their membership, but the rules will state a general approach to avoid conflict among documents.

For external, contractual or intergovernmental bodies that carry voting rights or operate under their own bylaws — such as regional councils or bodies that carry the city's financial commitments — councilors emphasized that appointees must act within the scope established by those organizations. Where an outside body requires an alternate representative or has specific attendance rules, staff will note those obligations in the appointment materials but the council will not purport to override an external group's bylaws.

Councilors also clarified that some longstanding volunteer positions may be held by individuals in a private capacity and are not contingent on serving as a councilor; other boards and contractual memberships may require the mayor or councilor to hold the seat while in office. The council asked staff to include: (a) a requirement that appointees be at least 18 years old, (b) the one nonresident exception for internal committees (property owner, employee, or business owner in Keizer), and (c) a clear description of how alternates are set where outside bodies require them.

Staff will return draft rule language that separates internal appointment processes from appointment to external liaisons and that cross‑references relevant resolutions and contractual obligations.","Councilors agreed to revise how the city appoints members to internal boards and to clarify the role of council representatives to external organizations, asking staff to prepare language that preserves external bylaws and clarifies substitution and alternate requirements.",{"_33":85,"_35":36,"_37":38,"_39":86,"_41":42,"_43":87,"_45":87,"_46":88,"_48":89,"_50":90,"_52":91,"_54":55,"_56":57,"_58":92,"_60":61,"_62":63,"_64":93,"_66":67,"_68":69,"_70":67,"_71":72,"_73":72},6620123,"Keizer council clarifies how items are added to agendas and tightens process for \"other business\"",2879000,"/Search/View?dp=1&key=2821663-cb5a5261b6e81ce87d5cf509b4e50ce7&start=2879&end=2879","https://assets.pipeline.soar.com/2821663-cb5a5261b6e81ce87d5cf509b4e50ce7/thumbnail_2879000.jpg","/articles/6620123/Keizer/Marion-County/Oregon/Keizer-council-clarifies-how-items-are-added-to-agendas-and-tightens-process-for-other-business","https://secure.pipeline.soar.com/6620123-4529dbd785a5ee78c36ab6dfba430285/orig.mp4?Expires=1770842870&Signature=NQsrvMtlwcE5obAL9HEzmYuYIovYl6YAt2r5atsQEIVpc7UbJZCMNvxp6lfNf2gIz3L4R1kBkNr44PSXGC44~Ub0PpeSNXefG-EfG0h-8wcClLaAheyhA5KlnzAS5LTfD-HjjCPLYdKOxkkNZjV7x7nUl9-3zshCIHwJfXbzWFpiCDI7hFskvwutS~CzCZmnqA-TcHb6b8gtHuxWXFdLmd9QynpcnNDIO5pxHuY0xDly1NnE2cXfsabt-pGwaTKfXnhpqA52bY1X7Rcm~uWxPEY89sgVXRb3a82KAnumjlI7Ctn-b4aUXGmw0IthOtekyFFJ6W~H5pi7KsPJkUjseA__&Key-Pair-Id=KUT5TJCACFTXG","During the Jan. 18 work session, Keizer council members focused on how items move from discussion to formal agenda — a point councilors identified as a frequent source of long meetings and confusion.

Councilors confirmed that members may use two distinct pathways to place matters before the body: (1) raise topics during the meeting under \"other business,\" which can function as a conversation starter that may later become a formal agenda item, or (2) submit a request in writing to the city manager at least seven days before a regular meeting to place an item on the agenda.

The council preserved the existing requirement that an item initiated by a council member becomes an agenda item for formal consideration only if a vote of at least three council members present supports doing so. Councilors said the three‑member threshold balances the need for individual councilors to propose topics with the council’s need to manage staff workload and prevent serial-meeting risks under Oregon public meeting law.

Councilors also discussed how to avoid lengthy, undirected conversations on complex matters during regular council meetings and suggested use of work sessions when deeper deliberation is needed. Several members suggested that if a matter will require staff research or presentation, the proposing councilor should be ready to offer a brief scope or outline so staff can prepare efficiently.

The council directed staff to update the draft rules to reflect the seven‑day outside submission option, the three‑member threshold to add items after meeting discussion, and to add language about the agenda conference (an agenda-setting meeting that typically includes the mayor, council president and a rotating council member). The updated text will return for formal consideration.","The council clarified two pathways for bringing issues to the council: raising items during meetings under 'other business' for discussion or submitting items in advance to the city manager at least seven days before a regular meeting; the council reaffirmed that adding a future agenda item requires support from three councilors.",{"_33":95,"_35":36,"_37":38,"_39":96,"_41":42,"_43":97,"_45":97,"_46":98,"_48":99,"_50":100,"_52":101,"_54":55,"_56":57,"_58":102,"_60":61,"_62":63,"_64":103,"_66":67,"_68":69,"_70":67,"_71":72,"_73":72},6620128,"Council president proposes council vice president role to add leadership depth",399000,"/Search/View?dp=1&key=2821663-cb5a5261b6e81ce87d5cf509b4e50ce7&start=399&end=399","https://assets.pipeline.soar.com/2821663-cb5a5261b6e81ce87d5cf509b4e50ce7/thumbnail_399000.jpg","/articles/6620128/Keizer/Marion-County/Oregon/Council-president-proposes-council-vice-president-role-to-add-leadership-depth","https://secure.pipeline.soar.com/6620128-4b8cc6c73d9d8093bff644ca635658f8/orig.mp4?Expires=1770842870&Signature=ELPOQ-l-tUCW47iOqrE-JTIH6HvrKbHgRR2wkgvazNIxlh1Qp8Otf5JJ4q~zOHYc~MexkUDUVjTPrNlVOpv08K3P16XnZKMtgsZZhjUbevTp455DnQL3-1SlKO8sraJvFr-g4W6TyDBf9KQd7TGuTpqxKQjSr~e7-el5qZS5fGScQ1u9D1kBhN~aAzDxl9hYqy9p2Vv8ejcpsdRQE3sJjZDjU79X-1wNZ4oJc6QdA536kkEBLZKxnmkJv48JD-ba2roViK6meEGa2gU0zEzFNdhyJi2tLpwYpyyjSCDy1WOt2CuyL7LUHgobH2jgqeDde2ATp6nXkxg~cv-olRdpIg__&Key-Pair-Id=KUT5TJCACFTXG","Council President Starr proposed adding a formal council vice president position during the Jan. 18 work session, describing it as a way to broaden the bench of council leadership and to ensure continuity when the mayor and council president are unavailable.

Under the draft concept presented during the session, the vice president would be selected in the same manner as the council president and would serve as a third-in-line presiding officer behind the mayor and council president. The position would be expected to handle some routine procedural duties, represent the city at public events when the mayor and council president could not attend, and generally provide additional capacity for the council leadership team.

Council members raised several clarifying questions, including whether the vice president would regularly attend agenda-setting meetings and whether the role would create an informal \"executive committee.\" Councilors agreed they did not want to create a two-tiered council; Council President Starr said the language would be revised to remove any suggestion of an executive committee and to explicitly state the vice president would be selected by the same council vote used to select the council president.

The council directed staff to draft clear implementing language for formal consideration at a future meeting. No formal vote was taken on Jan. 18; the council instead asked for a written draft that will return as proposed rule text for adoption or further amendment.","Council President Starr proposed creating a council vice president role to provide a third-in-line leadership option, streamline routine presiding duties and expand representation at public events; councilors asked staff to draft language and remove any reference to an 'executive committee.'",{"_33":105,"_35":36,"_37":38,"_39":106,"_41":107,"_43":108,"_45":109,"_46":110,"_48":111,"_50":112,"_52":113,"_54":55,"_56":57,"_58":114,"_60":61,"_62":63,"_64":115,"_66":67,"_68":69,"_70":67,"_71":72,"_73":72},6620133,"Keizer council advances broad rewrite of rules of procedure",12083,67000,12150000,"/Search/View?dp=1&key=2821663-cb5a5261b6e81ce87d5cf509b4e50ce7&start=67&end=12150","https://assets.pipeline.soar.com/2821663-cb5a5261b6e81ce87d5cf509b4e50ce7/thumbnail_67000.jpg","/articles/6620133/Keizer/Marion-County/Oregon/Keizer-council-advances-broad-rewrite-of-rules-of-procedure","https://secure.pipeline.soar.com/6620133-92a3937b89ad59d355272b224bb95f25/orig.mp4?Expires=1770842870&Signature=NQiM9vxy87bFdSPeStke9NumxYl0CS4x9rALsk5m~Za1qNyUi0ZJjNyZb~r0-BS8C5T4pL6yp93mRZ1V3EAsWJlXrZwNeN2rTrXc0yaKBHByV3HfYXgplldjJDkbWSqY~5pGu6l9h7YYBuUxMriq6YU9cmte4ftu3JHe8A2kIGRkgyY1vpRY1qVN-MQftDZ8kBakUGvFsmrVLLGzO~6uxWtvPUR5o12QH~zWVdViEur1q1WUi8Irtu0IokEdXE7qNUHgVOhPPqVnKKszIhfgVl2O9hJLEbsfj8TsM3GikVNP0NoYz-j0vRDeNcibf6-03qD3T7ne3fKVB70VTni7oA__&Key-Pair-Id=KUT5TJCACFTXG","Keizer City Council held an extended work session on Jan. 18, 2025, to review and revise its rules of procedure, focusing on agenda-setting, committee appointments and clarity about how council members represent the city on outside organizations.

The council spent most of the session redlining a draft of the rules that the mayor and council president had circulated in advance and that staff then prepared for the meeting. Discussion covered when and how items are placed on council agendas, the process for appointing liaisons and voting members to external bodies, how internal boards and commissions are reviewed, and several housekeeping issues tied to the city charter.

Council members agreed to keep a clear, written agenda-setting pathway for items originating both inside and outside meetings: councilors can place items on an agenda during a meeting under \"other business\" or through the city manager at least seven days before a regular meeting; additions requested outside a meeting will require the consent of two additional council members. The council preserved the existing practice that bringing a matter back as a formal agenda item requires support from at least three councilors.

On committees and commissions, councilors agreed the rules should distinguish internal bodies (city-created commissions and advisory committees) from outside, intergovernmental bodies and nonprofit boards where Keizer is a member or signatory. The revised text that the council directed staff to prepare will require that internal appointment recommendations be circulated to the full council before final action; for outside bodies that carry voting rights (for example, where the city is a contractual member), the council asked staff to reflect any governing bylaws and make clear the city appointee acts under the scope defined by that external body.

Councilors also asked staff to add a concise statement that committee members must be at least 18 and that, unless a committee's founding document says otherwise, city committees may include a maximum of one non‑resident who must be a property owner, employee or business owner in Keizer. Members said those exceptions already exist by resolution for some committees but that the rules should make the general approach explicit.

Mayor Clark, Council President Starr and staff led the review line-by-line and deferred some technical changes for the city attorney and city manager to finalize. Councilors expressed a preference to discuss committee and proclamation policies during the council's next goal-setting work session so the rules and standing practices align.

The council did not take a formal vote during the work session. The body reached consensus on the substantive direction and asked staff to produce a clean and redlined version of the rules for a future meeting packet, with particular attention to cross‑references to the Keizer City Charter and state public meeting law.

The revised rules are intended to reduce ambiguity — for example, by spelling out the seven‑day advance option to submit an item through the city manager, the three‑councilor threshold for bringing items forward, and the difference between internal liaisons and external voting representatives — and to reduce the number of ad hoc, one‑off approaches to appointments and agenda setting that councilors said have contributed to confusion about roles and expectations.","Keizer City Council members spent a Saturday work session reviewing and revising their rules of procedure, clarifying how agenda items, committee appointments and outside liaisons are handled and directing staff to prepare the updated language for formal adoption.","actionData","errors"]

Article not found

Keizer narrows proclamation practices; council to limit public presentations

Keizer retools committee-appointment process; separates internal committees from outside liaisons

Keizer council clarifies how items are added to agendas and tightens process for "other business"

Council president proposes council vice president role to add leadership depth

Keizer council advances broad rewrite of rules of procedure