[{"_1":2,"_98":-5,"_99":-5},"loaderData",{"_3":4,"_26":27},"root",{"_5":6,"_17":10,"_18":19,"_20":21,"_22":10,"_23":-5,"_24":-5,"_25":10},"user",{"_7":8,"_9":10,"_11":10,"_12":-5,"_13":-5,"_14":15,"_16":-5},"roles",[],"isAuthenticated",false,"isPremium","planName","subscriptionStatus","featureFlags",{},"insightsBudget","isDevelopmentHost","userPreferences",{},"recaptchaSiteKey","6LcvOJcUAAAAAHsB-gPGfGktcRlKpH7OTIU_dMTD","isImpersonating","impersonation","affiliateStatus","isFreedomPortal","routes/v2/article/layout",{"_28":29,"_30":31},"notFound",true,"relatedArticles",[32,75,87],{"_33":34,"_35":36,"_37":38,"_39":40,"_41":42,"_43":44,"_45":46,"_47":48,"_49":50,"_51":52,"_53":54,"_55":56,"_57":58,"_59":60,"_61":62,"_63":64,"_65":66,"_67":68,"_69":70,"_71":68,"_72":73,"_74":73},"mediaId",6620315,"mediaKeyId","2812741-b00f2c8fa537020beee5096700eb8e88","parentId",2812741,"title","Audit committee hears pre-solicitation briefing for South Polaris police substation","audioSeconds",423,"startMs",127075,"endMs",550610,"viewUrl","/Search/View?dp=1&key=2812741-b00f2c8fa537020beee5096700eb8e88&start=127&end=550","thumbnailUrl","https://assets.pipeline.soar.com/2812741-b00f2c8fa537020beee5096700eb8e88/thumbnail_127075.jpg","articleUrl","/articles/6620315/San-Antonio/Bexar-County/Texas/Audit-committee-hears-pre-solicitation-briefing-for-South-Polaris-police-substation","mediaUrl","https://secure.pipeline.soar.com/6620315-6a12d0577289060e7db7f4944dfe3ac1/orig.mp4?Expires=1771128923&Signature=DL2ZKUZkwyTCqhLORAH71ThRoybSCmtNIG3MSGId4LuS4pxeWPhg3oMAYmyhbrCj6xG8OZ7qeewBP4Q0qg8oXkt1czk5ZG7HmRxOYJGEngd2QWMuY46YFTpiXbylyfINAYvtzDnJybn5KR20aDnUIzZy07UZG79edEHgFigz~omZ-9PYC0GHgHKGmefeyB4tsH1ZuRBpGrxEilWw~QA112QyhnjBtnGY0t~HBt2F9wInUP7iP2BK41XuknFWdGqyJanmpjtiHyjVlugFKP0dzKAUnu0ikFa2Ns4ZZkdhD-xDrWAPuPWcpX3Z3gs0uNGo-qBxd8GiqWcdvTlRlJBCYg__&Key-Pair-Id=KUT5TJCACFTXG","author","San Antonio","date","2025-03-28T00:00:00Z","article","At its March 28, 2025, meeting the San Antonio Audit Committee received a pre-solicitation briefing for a competitive sealed proposal to construct a South Polaris Police substation in District 3. The meeting caption listed an estimated total value of $17,004,879; the Public Works presenter rounded the construction estimate to $17,000,000 and said the project’s estimated construction time is 425 days.

The briefing matters because the project is funded through the city's 2022 bond program, will replace aging substations and sets procurement rules and scoring that affect which firms can compete. Committee members emphasized compliance with campaign contribution restrictions and community involvement on evaluation panels.

Razi Hosseini, director of the Public Works Department, presented the pre-solicitation materials. He said the solicitation will be advertised through the city's normal methods and described a proposed evaluation and voting committee that would include representatives from the city manager's office, Public Works, San Antonio Police Department and BESD. Hosseini described scoring criteria that were listed in the procurement materials as: 30 points for firm experience/background and key personnel, 20 points for the project management plan, 15 points for experience with the San Antonio region and past performance, 15 points for pricing, and 10 points each for SBE and MWBE prime contractors.

Hosseini described the release and milestone schedule included in the briefing: the solicitation release is planned for April 4, 2025; a presubmittal conference was scheduled for April 17, 2025; proposals are due May 23, 2025; Public Works and procurement were to return to the audit committee in February (as stated in the presentation); and council approval was projected for September. Hosseini also said the project is funded by the 2022 bond program and that the contract is new.

Committee members and staff discussed the procurement's campaign contribution blackout period and community representation on evaluation committees. Chair Villagran clarified the blackout rule as presented: \"That is for candidates and sitting council members.\" Committee staff clarified the blackout window begins 10 business days after solicitation release and extends through 30 calendar days following council approval. Councilman Courage asked how community members for evaluation panels are selected; staff said selection depends on the nature of the project (for example, a bike project would involve the bike community; a drainage project might involve a stormwater committee).

Committee members also discussed the substation's design role as a model for future city buildings; Chair Villagran compared the new site with the two-story St. Mary's substation and noted the South Polaris facility will be single-story.

No formal motion or committee vote on the solicitation release or award was recorded in the transcript for this item. Staff indicated the procurement will follow the timeline given and will return to committee and council as stated.

Details provided in the briefing that were recorded in the transcript include the estimated construction duration (425 days), the listed procurement scoring breakdown and the procurement schedule (release 04/04/2025; presubmittal 04/17/2025; proposals due 05/23/2025; return to committee in February; council approval in September). The presentation also noted the project will be advertised through the city's standard procurement channels and that goal-setting for participation (SBE/MWBE) will be conducted by a committee that includes Neighborhood and Housing Services, Economic Development, Public Works, Finance and one citizen representative.

Next steps described by staff: release the solicitation as scheduled and hold the pre-submittal conference; staff will return to the committee per the timeline in the procurement schedule.

","mediaType","Video","parentTitle","San Antonio - Audit and Accountability Committee - Mar 28, 2025","oneSentenceSummary","At its March 28, 2025, meeting the San Antonio Audit Committee received a pre-solicitation briefing for a competitive sealed proposal to construct a South Polaris Police substation in District 3.","taxTitle","San Antonio, Bexar County, Texas","taxId",2771,"location","headline","","shortSummary",{"_33":76,"_35":36,"_37":38,"_39":77,"_41":78,"_43":79,"_45":80,"_47":81,"_49":82,"_51":83,"_53":84,"_55":56,"_57":58,"_59":85,"_61":62,"_63":64,"_65":86,"_67":68,"_69":70,"_71":68,"_72":73,"_74":73},6620310,"Audit committee accepts city auditor's report on SAPD body-worn protective equipment; police outline new inventory controls",593,636860,1229895,"/Search/View?dp=1&key=2812741-b00f2c8fa537020beee5096700eb8e88&start=636&end=1229","https://assets.pipeline.soar.com/2812741-b00f2c8fa537020beee5096700eb8e88/thumbnail_636860.jpg","/articles/6620310/San-Antonio/Bexar-County/Texas/Audit-committee-accepts-city-auditors-report-on-SAPD-body-worn-protective-equipment-police-outline-new-inventory-controls","https://secure.pipeline.soar.com/6620310-296eb68536ce42eaf4bcbb7b5a2e9334/orig.mp4?Expires=1771128923&Signature=R9mGdAq2oO-dCSD4nLDpFr0wK36WUFHaWaxub-HAbF0Y4-xAONXHiS1ekFDhWBXr~eyq7jRBKY4BIvqwiIUk78fv5tarLqzkThOMV2to491N3iHzV2eNSsL-ar5jlPy2X~Dy26BwIIN3SUhwDu45BWC8TkZkPP0lCoB4AMarrL4HMHTyRX~bZsTbu3Q0FKFoLfUJAPM2GnpjtrlWxOIB0r7dkk8O-eSE2d5Qr3kbb1uSFHNA-S-rOzErbMkQWDV15JRJtV37OgPWk9IUlPvi3VK4u8hW7ixoY2LcO31qXTMDRoUx5bT2qzWfOyNunN1MMIGVvxeYUJL9sOSF~tRcRA__&Key-Pair-Id=KUT5TJCACFTXG","The San Antonio Audit Committee accepted the Office of the City Auditor report AU24-033 on March 28, 2025, which reviewed inventory management and accounting for San Antonio Police Department body-worn protective equipment (BWPE). The auditor found purchasing controls and user access to the Aptricity inventory system adequate but recommended consistent inventory procedures and tracking of manufacturer-listed expiration dates; the Police Department agreed and proposed a timetable for corrective actions.

Audit manager Abigail Estevez told the committee the audit reviewed 17 pieces of equipment across eight units and examined items including rifle-rated vests, bomb suits, gas masks and DuoDote auto-injectors. \"We determined that inventory listings were not accurately documented and inventories were not consistently performed across these 8 units,\" she said, and recommended developing procedures to promote consistency, using a single inventory tracking system such as Aptricity, performing periodic physical inventories and documenting results.

Estevez also said manufacturer-listed expiration dates were not tracked for all applicable equipment and that the audit identified expired equipment that remained in use. She recommended periodic analysis of expired equipment to confirm continued safety or to evaluate disposal.

Deputy Chief Miles Erode said SAPD has already created a standardized process and will perform inventories twice a year. \"We will do an inventory biannually twice a year, where that information will be looked at and reviewed,\" Erode said. He added there will be an annual review at the command level to ensure budget planning accounts for replacement of equipment before expiration.

Council members responded positively to the department's plan. Councilman Kerch asked about the practical significance of expiration dates; Deputy Chief Erode explained that many ballistic items carry warranty periods (commonly five years for soft body armor and ten years for some shields/helmets) and that expiration often reflects warranty rather than an absolute immediate loss of effectiveness. Erode said out-of-warranty items may be repurposed for training; more hazardous components are recycled or destroyed. \"We do take steps to make sure it doesn't fall into the wrong hands,\" he said.

The Police Department agreed with the auditor's recommendations and presented action plans with an anticipated completion date of May 2025. The committee moved to accept the audit report; a motion and second were recorded and the committee voted to approve the acceptance of the report (vote tally not specified in the transcript).

","The Audit Committee accepted the Office of the City Auditor report AU24-033 reviewing San Antonio Police Department body-worn protective equipment and inventory controls.",{"_33":88,"_35":36,"_37":38,"_39":89,"_41":90,"_43":91,"_45":80,"_47":92,"_49":93,"_51":94,"_53":95,"_55":56,"_57":58,"_59":96,"_61":62,"_63":64,"_65":97,"_67":68,"_69":70,"_71":68,"_72":73,"_74":73},6620306,"Votes at a glance: San Antonio Audit Committee, March 28, 2025",1189,40680,"/Search/View?dp=1&key=2812741-b00f2c8fa537020beee5096700eb8e88&start=40&end=1229","https://assets.pipeline.soar.com/2812741-b00f2c8fa537020beee5096700eb8e88/thumbnail_40680.jpg","/articles/6620306/San-Antonio/Bexar-County/Texas/Votes-at-a-glance-San-Antonio-Audit-Committee-March-28-2025","https://secure.pipeline.soar.com/6620306-ca2379f4ce3d1a951419c695746582f1/orig.mp4?Expires=1771128923&Signature=Fgww5KVA384pxGfgfhtutc5HzxUuVZIjTrSR2vXSP7tX6Fn~l2WA8RYHdZDBi2kEd6YidJ2YQ-noNCwAibBuZPryctWjfSoeHlLubIi22P3a95iZzxtq3RT2YNl-LBkm-rO5huQ3yX1nWK1DpWhIqInrS3KAE1REUvqUEtCagTNUwfje~LTzXlWohxODw8n6-g2lnVBTv2EJxqbHuSGTfMsp8QBc4vkzneiHxfFHOhWD2syHdn~Is03VB1DjCxMxOn3GKYr4zX6ZRejZasIA-8E0pqrKxAgTi0K3NffkgDm30r-t3aitTYPJS8gG~DpNnlrczbBufQ9oLqO8wm0lBA__&Key-Pair-Id=KUT5TJCACFTXG","The San Antonio Audit Committee recorded these formal actions during its March 28, 2025 meeting:

Approve minutes (agenda opening): A motion and second were recorded; the committee voted to approve the minutes. The transcript records the motion and a voice vote of \"aye,\" but does not supply a roll-call tally or the names of the motion-maker and seconder.

Acceptance of consent agenda audit (Item 2): The committee accepted one final internal audit report listed on the consent agenda for SAPD contingency plans. A motion and second were recorded and the committee voted to approve the consent item; the transcript does not identify the mover, seconder or a roll-call tally.

Acceptance of Office of the City Auditor report AU24-033 (Item 4): The committee voted to accept the auditor's report on SAPD body-worn protective equipment (see separate article). A motion and second were recorded and the committee voted in favor; the transcript records \"All in favor, say aye,\" but a roll-call tally was not provided.

If a specific roll-call tally or the names of motion-makers are required for official recordkeeping, the transcript does not contain those details; the committee's recorded actions are limited to the motion/second and a voice vote indication that motions carried.","Summary of formal committee actions recorded on March 28, 2025: approval of minutes, acceptance of an internal audit on SAPD contingency plans on the consent agenda, and acceptance of the Office of the City Auditor report AU24-033 on body-worn protective equipment.","actionData","errors"]

Article not found

Audit committee hears pre-solicitation briefing for South Polaris police substation

Audit committee accepts city auditor's report on SAPD body-worn protective equipment; police outline new inventory controls

Votes at a glance: San Antonio Audit Committee, March 28, 2025