Oakland County Clerk introduces first nationwide e-recording service for real estate documents

Oakland County is set to enhance its electronic recording services for real estate documents, thanks to the acceptance of a grant from the Michigan Electronic Recording Commission. During the Legislative Affairs and Government Operations Committee meeting on March 11, 2025, the committee unanimously recommended the acceptance of this grant, which will support the innovative "My Prop Docs" service, a first-of-its-kind initiative in the nation.

The new service, introduced by Oakland County Clerk Register of Deeds Lisonbee Brown, aims to streamline the electronic recording process for non-conveyance documents, such as affidavits and association liens. This service allows residents to submit documents electronically, making the process more accessible and convenient compared to traditional in-person submissions. Users can expect a turnaround time of 24 to 48 hours for document approval and recording, with a nominal convenience fee of $20, significantly lower than the costs associated with overnight mail.

Brown emphasized the importance of this initiative, noting that it not only enhances service accessibility but also positions Oakland County as a leader in innovative public service solutions. The grant, however, is a one-time funding opportunity, set to expire on September 30, 2025, which means the county will need to explore future funding options to sustain the program.

In addition to the electronic recording initiative, the committee also discussed amendments to the county's education assistance program. The proposed changes would allow for a more efficient reimbursement process for employees seeking tuition assistance. Instead of paying educational institutions directly, the county would reimburse employees after they provide proof of payment and completion of their courses. This shift aims to simplify the administrative process and ensure that funds are allocated effectively.

The discussions highlighted the county's commitment to improving services for residents and employees alike, with a focus on innovation and efficiency. As these initiatives move forward, Oakland County is poised to set a precedent for other jurisdictions in enhancing public service delivery.