[{"_1":2,"_99":-5,"_100":-5},"loaderData",{"_3":4,"_26":27},"root",{"_5":6,"_17":10,"_18":19,"_20":21,"_22":10,"_23":-5,"_24":-5,"_25":10},"user",{"_7":8,"_9":10,"_11":10,"_12":-5,"_13":-5,"_14":15,"_16":-5},"roles",[],"isAuthenticated",false,"isPremium","planName","subscriptionStatus","featureFlags",{},"insightsBudget","isDevelopmentHost","userPreferences",{},"recaptchaSiteKey","6LcvOJcUAAAAAHsB-gPGfGktcRlKpH7OTIU_dMTD","isImpersonating","impersonation","affiliateStatus","isFreedomPortal","routes/v2/article/layout",{"_28":29,"_30":31},"notFound",true,"relatedArticles",[32,75,87],{"_33":34,"_35":36,"_37":38,"_39":40,"_41":42,"_43":44,"_45":46,"_47":48,"_49":50,"_51":52,"_53":54,"_55":56,"_57":58,"_59":60,"_61":62,"_63":64,"_65":66,"_67":68,"_69":70,"_71":68,"_72":73,"_74":73},"mediaId",6663330,"mediaKeyId","2391291-ded36b8e767c5dc3cc88eab5de918d48","parentId",2391291,"title","Indiana chief privacy officer outlines state AI governance, review process and trusted sandboxes","audioSeconds",1736,"startMs",278000,"endMs",2014000,"viewUrl","/Search/View?dp=1&key=2391291-ded36b8e767c5dc3cc88eab5de918d48&start=278&end=2014","thumbnailUrl","https://assets.pipeline.soar.com/2391291-ded36b8e767c5dc3cc88eab5de918d48/thumbnail_278000.jpg","articleUrl","/articles/6663330/Indianapolis-City/Marion-County/Indiana/Indiana-chief-privacy-officer-outlines-state-AI-governance-review-process-and-trusted-sandboxes","mediaUrl","https://secure.pipeline.soar.com/6663330-79454db06122cf7a75da8ceabe8e132f/orig.mp4?Expires=1770952818&Signature=aFIbN8hY3mH6RJ39XIW3SVxqYZhzgow18SCQAtPfAQV~ML1pAamgSRSDigDgRm794-tSEomNcOw2QZXcsaShqL6gTj1DCfdoSIWSJ6zmMpYDidLWFucLadpDJ2-cysoe8Ib9dVjhXbaHv9waw-341b6ZpkPS-wGgkkZqeLR8P3XVyYPmjnm7cFqfeIGVifuWUfgRW6rc~BbFgpv6lLLvEqD9jZXjkZsuzBiFiOqJ7SVYhnUbqXefuDTVLRvC~bAvjQR~7P3IZDzSsaeX9qwGuG87QrbSLvNxXsCaHP~MMqu6KLUy54zQJGm2MzOfigbVkZHfMqYbS6Uyp-NuvGPiaQ__&Key-Pair-Id=KUT5TJCACFTXG","author","City Council of Indianapolis, IN","date","2025-02-25T00:00:00Z","article","Ted Cotterill, Indiana’s chief privacy officer and general counsel for the Management Performance Hub, told the Indianapolis Artificial Intelligence Commission that the state has built an AI review process intended to balance innovation with privacy and security.

Cotterill said the state has vetted about 60 AI proposals and has created role-based review teams that include legal, privacy, data science and data governance experts to assess risk, data sources and sustainment costs. “We have some commonalities that we also look at to to understand risk—the risk posture of the proposal,” Cotterill said.

The state presentation explained why a centralized approach matters. Cotterill described the Management Performance Hub’s work to treat enterprise data as a strategic asset—centralizing governance so agencies such as the Department of Health or the Department of Child Services can focus on mission delivery while relying on enterprise infrastructure, security and legal review.

Cotterill said the review system uses a risk framework that layers the NIST AI Risk Management Framework and a cybersecurity maturity assessment, and adapts the EU AI Act’s risk profiles for state government. High‑risk systems undergo a full NIST assessment; lower‑ and moderate‑risk proposals go through an expedited “fast lane” that the state is working to automate.

The state has required each of its 100-plus business units to designate an agency privacy officer, trained some of those officers through the International Association of Privacy Professionals (IAPP), and begun issuing readiness questionnaires to collect use‑case details and regulatory obligations. Cotterill said agencies submit a readiness assessment through a web form; the AI review team then evaluates objectives, applicable law and the agency’s plan for maintenance and operation.

The review also addresses a common vendor claim in AI procurement—vendors seeking broad reuse of government data for model training. “What we’re trying to do is, Oh, that’s a—that’s data leakage that we don’t want to see,” Cotterill said. He said the state prefers self-contained instances of models and works to avoid contractual language that permits vendor use beyond the scope of the contract.

Cotterill described several state pilots and use cases: an IN.gov chatbot trained on state website content, a workforce recommendation engine in the Department of Workforce Development that combines wage and education data under legal authorities and then hands agencies a decoupled model to run, and a Purdue‑Google proof‑of‑concept for road‑asset condition assessment. He said the IN.gov chatbot is being treated as a narrow‑context system and is still in beta.

To enable experimentation while limiting risk, the state is building “trusted” AI sandboxes in multiple clouds—AWS Bedrock, Azure Foundry and Google’s Vertex—so agencies can prototype inside vetted, locked‑down environments. Cotterill said the intent is to give agencies secure compute and avoid ad hoc, shadow implementations that create long‑term technical debt.

Cotterill described Legislative Services Agency work to staff a temporary AI Task Force established by the General Assembly; that task force produced a final report recommending, among other things, the Legislature consider an ongoing study committee on AI and revisit committee assignments to ensure appropriate technical expertise. He said the executive branch did not receive prescriptive legislative directives in that first report but expects continued interim work.

On training and governance, Cotterill said the state has run multi‑day IAPP training for agency privacy officers—about 65 officers pursued CIPM certification—and pushed a broader data proficiency badge program that reached roughly 1,500 employees. He also said the Management Performance Hub now must approve external research data‑sharing agreements and provides templates for internal data sharing.

Cotterill concluded that the state is trying to avoid either an unchecked rush to adopt AI or a blanket ban that prevents beneficial uses: “Can this help us be better at what we do? Is the juice worth the squeeze?” he said, adding the state wants to enable trusted, accountable AI while identifying and mitigating harms.

What’s next: Cotterill said the state will continue to streamline reviews, automate approvals for low‑risk systems, complete NIST assessments for the highest‑risk deployments and expand sandbox availability for agencies to pilot tools.

(Reporting note: remarks and program names are taken from the commission transcript of Ted Cotterill’s presentation and subsequent Q&A.)","mediaType","Video","parentTitle","City Council of Indianapolis, IN - Commission on Artificial Intelligence Development - Feb 25, 2025","oneSentenceSummary","Ted Cotterill, Indiana’s chief privacy officer and general counsel for the Management Performance Hub, told the Indianapolis Artificial Intelligence Commission that the state has built an AI review process intended to balance innovation with privacy and security.","taxTitle","Indianapolis City, Marion County, Indiana","taxId",3627,"location","headline","","shortSummary",{"_33":76,"_35":36,"_37":38,"_39":77,"_41":78,"_43":79,"_45":80,"_47":81,"_49":82,"_51":83,"_53":84,"_55":56,"_57":58,"_59":85,"_61":62,"_63":64,"_65":86,"_67":68,"_69":70,"_71":68,"_72":73,"_74":73},6663320,"Commission reviews ‘AI in Cities’ toolkit; members point to pothole and asset‑management pilots as immediate use cases",147,3818000,3965000,"/Search/View?dp=1&key=2391291-ded36b8e767c5dc3cc88eab5de918d48&start=3818&end=3965","https://assets.pipeline.soar.com/2391291-ded36b8e767c5dc3cc88eab5de918d48/thumbnail_3818000.jpg","/articles/6663320/Indianapolis-City/Marion-County/Indiana/Commission-reviews-AI-in-Cities-toolkit-members-point-to-pothole-and-assetmanagement-pilots-as-immediate-use-cases","https://secure.pipeline.soar.com/6663320-3f81a81cdd30eb810e59ec2351621893/orig.mp4?Expires=1770952818&Signature=RbxnSh9IJ6QGspxxSH7YSUgeD6mFvXMDTInRD9RWxgYdsqkMW7FptAngPIXcyjiOsTixIv~LJ7p29xcugHoqahcu3SpB9PKgW2KfsjanGS~F2afCf9fJzJyfeHsDQM-eRDaHPsA8VcVVCcWfint9To-8Jeqk~mB7iH4SR1M4KQ3lFOogOOMARAH~C2ApTbih-i7wp917FoGmONFhb2zyhKP88sKMiHsCVRh33Td3ZqKfgTNFqswUFgyzpqnOcmKiTrvVLVf8hFHgQD2I0hTsVt0wMZ8pqYQo4-mqKJLGDv0nEWVEKruIJxyrG~50vRR4ErjUDh3S7LTNlICw78ngjA__&Key-Pair-Id=KUT5TJCACFTXG","Vice Chair Michael Paul Hart briefed the commission on the National League of Cities’ AI in Cities reporting toolkit and said it largely affirms the commission’s current work on data governance, role definitions and use‑case vetting.

Hart highlighted municipal examples in the toolkit and singled out Memphis’s AI project to detect potholes and property blight as a model with relevance to Indianapolis. “The 1 that that really stood out to me the most… Memphis has implemented an AI solution to address potholes and and property blight,” Hart said, adding that those are routine constituent concerns for local councilors.

Hart said the toolkit endorses common preparatory steps—data readiness assessments, role assignments, public engagement and pilot testing—and also catalogues barriers to adoption such as culture change, political considerations and privacy concerns. Commissioners observed that many of those challenges appear in local discussions and that the toolkit includes a practical toolkit for cities to run readiness surveys and develop policy templates.

Commission members discussed local equivalents: the city already captures street‑condition data through PCI drive surveys; members saw potential for enhanced automation and image analysis to increase efficiency. Commissioners also noted snow‑removal and translation services as lower‑risk initial use cases and debated where the commission should focus between setting enterprise architecture and promoting pilot projects within departments.

The commission agreed to continue mapping local use cases to city operations and to convene functional user groups to surface department‑level opportunities and concerns. Colin Hill, the CIO, was asked to synthesize key barriers into an internal checklist for departments to follow when proposing pilots.

Hart recommended making the toolkit available to departments for reference and suggested follow‑up outreach to the Memphis program to learn implementation details.

(Reporting note: use‑case descriptions and barriers are taken from the commission discussion and the cited AI in Cities toolkit as discussed by Vice Chair Hart.)","Vice Chair Michael Paul Hart told the commission that the National League of Cities’ AI in Cities toolkit affirms local plans and showcases municipal pilots such as Memphis’s pothole detection work; commissioners discussed promising use cases and barriers including culture change, privacy and political considerations.",{"_33":88,"_35":36,"_37":38,"_39":89,"_41":90,"_43":91,"_45":92,"_47":93,"_49":94,"_51":95,"_53":96,"_55":56,"_57":58,"_59":97,"_61":62,"_63":64,"_65":98,"_67":68,"_69":70,"_71":68,"_72":73,"_74":73},6663325,"Indianapolis partners with InnovateUS for free AI training, prepares citywide Copilot rollout",737,4641000,5378000,"/Search/View?dp=1&key=2391291-ded36b8e767c5dc3cc88eab5de918d48&start=4641&end=5378","https://assets.pipeline.soar.com/2391291-ded36b8e767c5dc3cc88eab5de918d48/thumbnail_4641000.jpg","/articles/6663325/Indianapolis-City/Marion-County/Indiana/Indianapolis-partners-with-InnovateUS-for-free-AI-training-prepares-citywide-Copilot-rollout","https://secure.pipeline.soar.com/6663325-88d145d5343c1c16c3538001aa0d2c79/orig.mp4?Expires=1770952818&Signature=gGEjdlwfWCNnsMiW5W7-VkztjZ56FYHtabhnW4Fluu2WW~VMLVZSEOK-F8WczBK1fULgKJfbJTxEMndmaT26hYzYbyTq5vlj3wcIvjBEaVOyoa02aZH-In41of0fmHgIjt5Uy~Oq96elVKpaZ5mRHQNirvyt09QW~0i3sJjjjaYAse3nmVohp8nIWEvEEZ-AMc2p2nO~20OS3mXAQVX5lezcjv88MO1Z2HxwPHu4qDG5DFd7n9GoDq-2xSiWTUDdbjXsM1~3By878NJ~utncVHhDrMy-38lsZFN22LKn2OsrTmfquSRdeT0uZqfSLiVnT4cGSPq9ILcmgbjYG2PG0A__&Key-Pair-Id=KUT5TJCACFTXG","Colin Hill, chief information officer for Indianapolis and Marion County, told the Artificial Intelligence Commission that the city has contracted with InnovateUS to provide free AI and digital-skill training to enterprise employees and is preparing phased Microsoft Copilot deployments.

\"The free training that they're going to offer is, very deep, and has multiple levels to it from, responsibilities of AI use and and how to interact with GenAI to, helping people write prompts,\" Hill said. He said InnovateUS will offer Google certificates and other modules at no cost to city‑county staff and that the program is intended for the enterprise’s roughly 8,500 employees.

Hill and other officials described a staged approach to Copilot: the city will require specific training for an initial pilot of about 200 Copilot M365 users; it is currently blocking Copilot on Windows 11 but noted that Copilot chat will be available through M365 web access and, per a recent Microsoft announcement, will be enabled for Government Community Cloud (GCC) tenants. Hill said the city expects centralized licensing and additional data‑preparation work to conclude after April 1.

Officials emphasized data classification, permissions and change management. Hill warned that if a user has access to a shared document, a Copilot instance could draw on that content. “If Leonette shares a document with me... my Copilot will see that document, and will be able to pull that into any anything that I'm looking at,” Hill said, arguing that departments must review permissions and clean data before broader rollout.

Hill said the city has created an internal SharePoint site for the AI initiative, is coordinating with departments on permissions and data hygiene, and will hold AI innovation workshop days in April where 120 city‑county participants will work with partners such as IDC on use cases.

On procurement and vendor relations, Hill and other commissioners discussed the difficulty governments face when vendors release new features directly to customers. The city has used enterprise change‑management processes to reduce disruption from such vendor changes, but Hill said recent vendor pushes—Microsoft’s Copilot chat among them—still require close oversight.

Hill said InnovateUS’s training partner team worked remotely (contacts were in Atlanta) and that the city is the first U.S. municipality to partner with InnovateUS for this offering. He encouraged departments to have staff take training immediately and to submit completion records for Copilot pilot prioritization.

Next steps include finalizing licensing after April 1, completing enterprise data‑classification and permissions reviews, requiring training for initial Copilot license recipients, and running April innovation workshops to generate pilot use cases.","The City-County’s CIO announced a free, multi-level AI training program for roughly 8,500 employees through a partnership with InnovateUS and described steps to prepare for Microsoft Copilot chat access across the enterprise while limiting risks through data classification and staged pilots.","actionData","errors"]

Article not found

Indiana chief privacy officer outlines state AI governance, review process and trusted sandboxes

Commission reviews ‘AI in Cities’ toolkit; members point to pothole and asset‑management pilots as immediate use cases

Indianapolis partners with InnovateUS for free AI training, prepares citywide Copilot rollout