[{"_1":2,"_111":-5,"_112":-5},"loaderData",{"_3":4,"_26":27},"root",{"_5":6,"_17":10,"_18":19,"_20":21,"_22":10,"_23":-5,"_24":-5,"_25":10},"user",{"_7":8,"_9":10,"_11":10,"_12":-5,"_13":-5,"_14":15,"_16":-5},"roles",[],"isAuthenticated",false,"isPremium","planName","subscriptionStatus","featureFlags",{},"insightsBudget","isDevelopmentHost","userPreferences",{},"recaptchaSiteKey","6LcvOJcUAAAAAHsB-gPGfGktcRlKpH7OTIU_dMTD","isImpersonating","impersonation","affiliateStatus","isFreedomPortal","routes/v2/article/layout",{"_28":29,"_30":31},"notFound",true,"relatedArticles",[32,75,87,99],{"_33":34,"_35":36,"_37":38,"_39":40,"_41":42,"_43":44,"_45":46,"_47":48,"_49":50,"_51":52,"_53":54,"_55":56,"_57":58,"_59":60,"_61":62,"_63":64,"_65":66,"_67":68,"_69":70,"_71":68,"_72":73,"_74":73},"mediaId",6693286,"mediaKeyId","2361987-a7f26e96bd638d3be2863c7d183ec637","parentId",2361987,"title","Council authorizes ERP vendor selection process and sets $2.5M aside for implementation; potential increase to $3.74M pending RFP","audioSeconds",3085,"startMs",6414000,"endMs",9499000,"viewUrl","/Search/View?dp=1&key=2361987-a7f26e96bd638d3be2863c7d183ec637&start=6414&end=9499","thumbnailUrl","https://assets.pipeline.soar.com/2361987-a7f26e96bd638d3be2863c7d183ec637/thumbnail_6414000.jpg","articleUrl","/articles/6693286/Cupertino/Santa-Clara-County/California/Council-authorizes-ERP-vendor-selection-process-and-sets-25M-aside-for-implementation-potential-increase-to-374M-pending-RFP","mediaUrl","https://secure.pipeline.soar.com/6693286-72f09d2e1aab77b0abc8b0885f83d48f/orig.mp4?Expires=1770530795&Signature=c5tKe-F4bwpYx7R2JTHA2DeHY7qa0eYkVjcs4NGrfPpm8S4gI3q2lfyQkZs1ZyYniQ0TAYdTg27~fCCsTJTx7KSMQ70FhHxUf5yLoH9c8JE1t7RgEFYIQT~eyR8ONpnR~DU92S1qLIRdwW70nXM8UrS-kSzb1FjXKMMpaPm6M02ASpftoLvH-SHWu~n2CpAl9HFqiUAfffG-t8M9hXhVCduDzOjPBqj2~y5gSuFMkDmqH-zsmjeFWzPrm5LdGBlmb~t32zBR~bMm28Q1l6WCyMmTUugOahMsByXHO9EdDQ52CCl6tshGaSTpdlk0Uz04URlOiEXs9hbbmLGYysSgkA__&Key-Pair-Id=KUT5TJCACFTXG","author","City of Cupertino","date","2025-02-20T18:41:44.94Z","article","Cupertino City Council authorized staff on Feb. 12 to begin the vendor-selection process for a replacement enterprise resource planning (ERP) system and set aside $2,500,000 for implementation and related costs, with council reserving the right to increase that allocation to the previously requested $3,744,000 if the vendor proposals demonstrate the higher amount is necessary.

Staff and Plante Moran consultants presented background and a needs assessment completed in 2023, explaining the city's current Tyler New World system is aging, produces manual workarounds across finance and HR, and presents cybersecurity and operational risks. Staff recommended a competitive RFP and vendor selection process followed by a separate council decision to award an implementation contract. The presentation outlined core modules the city requires in a replacement system: general ledger, accounts payable/receivable, payroll and time entry, budgeting, fixed assets, purchasing, project/grant accounting and basic HR functions (benefits, position control and employee self-service). Optional modules include contract management, learning management and recruitment/onboarding.

Council members asked detailed questions about timelines, how the 2023 needs assessment would be updated, payment and invoicing schedules, whether vendors would be dissuaded from bidding if the city does not publicly post a high budget figure, and how implementation would affect day-to-day staff responsibilities. Consultants explained that vendor responses and implementation costs vary substantially depending on product choice, modules selected and the split of implementation tasks between the city and the vendor; they estimated an RFP/selection phase of roughly eight months and an implementation phase of about 24 months.

At the start of the item staff had requested a budget modification in the mid-range of a tier-2 high estimate (roughly $3.7 million) to preserve flexibility and attract a broad set of bidders. Council debate focused on fiscal prudence versus the operational and cybersecurity risk of delaying replacement. Councilmember Fruin argued that having a broader set of bids reduces litigation and procurement risk; Councilmember Wong urged stronger spending controls and more frequent check-ins.

The final motion (moved by Mayor Chow and seconded by Councilmember Wong) directed staff to initiate the RFP and vendor-selection process, authorized an initial budget appropriation of $2,500,000 to be held for the ERP project, and allowed council to increase the appropriation up to the previously requested high-end figure (approximately $3,744,000) if the RFP results provided a clear justification and staff return with that request for council approval. The motion passed on a roll call vote with Councilmember Mohan voting no and all other members voting yes.

Staff emphasized the RFP and vendor-selection work can proceed under existing consultant contract funds already encumbered for RFP preparation and vendor selection; any final contract award and additional appropriation above $2.5 million must return to council for approval. Consultants warned ERP implementations carry risk and require sustained project governance and change management; staff said change management, temporary backfill and project management costs are included in the planning estimates.

Key numbers and schedule: staff estimated a broad cost range from roughly $1.3 million (low tier-2) to $3.7 million (high tier-2) for implementation and one-time costs, with tier-1 enterprise options reaching higher figures; the RFP and evaluation phase was estimated at about eight months, and implementation about 24 months.","mediaType","Video","parentTitle","Cupertino City Council Meeting - February 19, 2025","oneSentenceSummary","Cupertino City Council voted to begin a competitive vendor selection and RFP process for a replacement ERP system and set aside $2.5 million for implementation work, with authority to increase to the previously requested $3.744 million if RFP results justify the additional funds.","taxTitle","Cupertino, Santa Clara County, California","taxId",3985,"location","headline","","shortSummary",{"_33":76,"_35":36,"_37":38,"_39":77,"_41":78,"_43":79,"_45":80,"_47":81,"_49":82,"_51":83,"_53":84,"_55":56,"_57":58,"_59":85,"_61":62,"_63":64,"_65":86,"_67":68,"_69":70,"_71":68,"_72":73,"_74":73},6693291,"Council amends zoning to add townhome overlay for 20865 McClellan Road despite neighborhood opposition",3729,2634000,6363000,"/Search/View?dp=1&key=2361987-a7f26e96bd638d3be2863c7d183ec637&start=2634&end=6363","https://assets.pipeline.soar.com/2361987-a7f26e96bd638d3be2863c7d183ec637/thumbnail_2634000.jpg","/articles/6693291/Cupertino/Santa-Clara-County/California/Council-amends-zoning-to-add-townhome-overlay-for-20865-McClellan-Road-despite-neighborhood-opposition","https://secure.pipeline.soar.com/6693291-69020700393f78504d9de0667ed8c794/orig.mp4?Expires=1770530795&Signature=M-8GffjTzgn9IKot7Zi0tXahJInbw-G2Vg-zpz-8RQ8sRk0l-UAWNo8zm7SSV8JWsMLSZUnvFGIJC~-jWsbi0GhkgV2vCCJOOyT8WcTfNi340T1x~DdOlstHUjd2BQaOMV9q5pO-pgYiU7H28zRIRLoKf04fwNMsapEtuw~usODkiEWscrYaHQErBfTFN2IQYk4ev51gVTOF66T5xl6BrC9ql1~qN6-QSeliVwBUMENn4mVN1y5h2tLMb3z5bHGdsBmwc4wClDkaEg7vgA~w8GtBjqfL8OnUFy2mnfsLiU4pdnYFVqXUMXqrI5CsyRleYPJZDTdpk0q6Cr~CtmC9ig__&Key-Pair-Id=KUT5TJCACFTXG","Cupertino City Council voted 4-1 on Feb. 12 to add the townhome combining district to the zoning for 20865 McClellan Road (Priority Housing Site 24), changing the site's zoning label from R3 to R3TH so it matches the housing element adopted last year.

The action addressed what staff called a clerical oversight during the city's 2024 housing element rezoning. Planning staff told the council the site is a one-acre property long included in the housing-element inventory and was intentionally designated to allow townhome development; adding the townhome combining district does not change the density permitted on the parcel (the site remains at the 10\u0000to 20 dwelling units-per-acre range cited in the housing element) but specifies the housing form the element assumes.

The council hearing drew several detailed questions from members about the practical differences between the R3 and R3TH designations (setbacks, parking and typical building form), how density bonus law could affect design and waivers, and whether certifying the rezoning now would reduce litigation risk or loss of housing-element certification. Planning staff said the combining district primarily allows a townhome product type and does not increase maximum unit counts; they also told the council the change was recommended by the Department of Housing and Community Development (HCD) as part of the certification process and that the housing-element rezoning was otherwise certified contingent on completing the full set of rezonings.

Several neighbors who live near the McClellan site urged the council to downzone instead of formalizing the townhome overlay. Speakers said they were surprised the property had been rezoned during the housing-element process and raised concerns about neighborhood character, traffic and emergency access. Planning staff and council members repeatedly emphasized this agenda item was a zoning-correction, not a review of a specific project, and that a separate project application for the property (seeking single-family homes) is on file and will be processed independently.

After public comment and council deliberations, Councilmember Wong moved to approve staff's recommendation and Councilmember Mohan seconded. The roll-call vote was Ayes: Fruin, Mohan, Moore, Chow; Noes: Wong. The ordinance amendment was adopted.

The council record shows the item went to the Planning Commission on Dec. 10, 2024, where the commission approved adding the combining district by a 3-2 vote amid neighborhood opposition. Staff reiterated that the rezoning action is a ministerial zoning correction taken to maintain consistency between the general plan, housing element and municipal code as required by Government Code Section 65860.

Council members asked staff to track potential downstream effects: whether a developer would pursue density bonus concessions that could alter setbacks and parking, and whether infrastructure capacity (utilities and street access) will be adequate when a project application is filed. Staff noted that density-bonus waivers and concessions are common and that any future project would return to review and environmental compliance as required.

Votes at a glance: The council approved the zoning map amendment changing 20865 McClellan Road from R3 to R3TH, 4-1 (Wong opposed). The item was described on the record as a zoning correction to match the housing element and not an approval of any development plan.

The council directed staff to continue outreach and to provide information on how future project review would handle neighbors' concerns about traffic, setbacks and potential impacts on existing single-family properties.","After a public hearing and more than an hour of council questions and public comment, Cupertino\u0000City Council voted 4-1 to add the townhome combining district (R3TH) to Site 24 at 20865 McClellan Road to align zoning with the adopted housing element; Councilmember Wong voted no.",{"_33":88,"_35":36,"_37":38,"_39":89,"_41":90,"_43":91,"_45":92,"_47":93,"_49":94,"_51":95,"_53":96,"_55":56,"_57":58,"_59":97,"_61":62,"_63":64,"_65":98,"_67":68,"_69":70,"_71":68,"_72":73,"_74":73},6693282,"Council appoints Floyd Andrews as interim city attorney and approves one-year contract",894,8505000,9399000,"/Search/View?dp=1&key=2361987-a7f26e96bd638d3be2863c7d183ec637&start=8505&end=9399","https://assets.pipeline.soar.com/2361987-a7f26e96bd638d3be2863c7d183ec637/thumbnail_8505000.jpg","/articles/6693282/Cupertino/Santa-Clara-County/California/Council-appoints-Floyd-Andrews-as-interim-city-attorney-and-approves-one-year-contract","https://secure.pipeline.soar.com/6693282-9ce74a2638f029564094376eeaf3ac2e/orig.mp4?Expires=1770530795&Signature=BOAxpNxDamQjwpBkuBdiZFiuD20dIMd9LrcwPp4Hkcxn8rbSvRHTeFqH4FAxdSQ5kQ-2sGuzY8G0jmAVW2ycA9~OKLaN7LI~d509wLNsmDAzCUklfzN9OjYMLO8NBmqhEiom9JAEZnwSRo2-InyyMcGSL3gA1RyMTUNjugDL0M7FsFOG7isKJ3EZ8soipaUnC7tCLtfNHLOThFkjseRrvrl~N-7imQBbG5sGR~YGaY1i39eM-esI78CtQWpuQCyBGTmWp2ezzOoqmAorQPhxa~XMkaHOmKiqoJW1J5E1kTU111pc~LjEwbVW9Q~mteWUlpsd5MzT9K~yPm9iLtfeTg__&Key-Pair-Id=KUT5TJCACFTXG","Cupertino City Council unanimously approved a one-year agreement on Feb. 12 with Floyd Andrews of Alshar & Winder LLP to serve as interim city attorney. The contract will begin immediately and contains the usual termination-at-pleasure language; councilmembers requested that staff and the new interim city attorney work to contain costs and return with a reopener review at 60 days.

Council discussion acknowledged the rapid timeline to fill the outgoing city attorney's role and the need for continuity. Councilmember Fruin, while noting reservations about prior billings from the proposed firm in other contexts, said he would not thwart the negotiated contract but asked Andrews to work with the council to limit billable hours and unnecessary expenditures. Councilmember Mohan said he had personal reservations about the firm's prior association with a contested matter in the city's history but voted in favor to ensure continuity.

After the unanimous vote, Mr. Andrews addressed the council briefly to express gratitude and said he looked forward to working with council and staff.

Contract highlights recorded in the staff report include a one-year term, start date aligned with the outgoing attorney's resignation, and reopener provisions (60 days) to revisit terms if necessary. As with other professional services contracts, the city will monitor invoices and the council retains the ability to terminate the agreement.","The council unanimously approved a one-year contract with Floyd Andrews and Alshar & Winder LLP to serve as interim city attorney, with reopener provisions and standard termination-at-pleasure language; council asked for cost containment and re-evaluation at 60 days.",{"_33":100,"_35":36,"_37":38,"_39":101,"_41":102,"_43":103,"_45":104,"_47":105,"_49":106,"_51":107,"_53":108,"_55":56,"_57":58,"_59":109,"_61":62,"_63":64,"_65":110,"_67":68,"_69":70,"_71":68,"_72":73,"_74":73},6693277,"Mayor launches \"Cupertino Stories\" initiative to collect local histories and community entries",447,823000,1270000,"/Search/View?dp=1&key=2361987-a7f26e96bd638d3be2863c7d183ec637&start=823&end=1270","https://assets.pipeline.soar.com/2361987-a7f26e96bd638d3be2863c7d183ec637/thumbnail_823000.jpg","/articles/6693277/Cupertino/Santa-Clara-County/California/Mayor-launches-Cupertino-Stories-initiative-to-collect-local-histories-and-community-entries","https://secure.pipeline.soar.com/6693277-83df61cd73561f6d3c2fe392e3ff38ee/orig.mp4?Expires=1770530795&Signature=OnMdrjB7VBYCDUkXoGmCGAPlqV3L1uVApkfjxnRot0imCsWYglZ3MMpF-Ht0jVQ0-9Fg9pIKNG05A23K7fwmOEVTsedwRLp~31sM~pqi6I~twZGAT2cOyfiQfRVNd~FiBEHeCPkXZ8pc7byxAuO-8Xdd0pm~~tqt9obxkPHwdwsn4gj9L5ItTew~o8QTWrwhewEwo6gIGfgqbODIMhx~mGSio8EidMftVzOTf9P3sgMSKlrOW0n06bhLLyKtZjneZOuorFtqDTXv~6wNoyzOFisGDpsuTyNTnS4n6bdPUhwi0RGGRxQbDicOHNYpaNayAfORFKMjI459xnIHoGjdCQ__&Key-Pair-Id=KUT5TJCACFTXG","Mayor Chow presented a mayoral initiative called \"Cupertino Stories\" during the council meeting on Feb. 12, asking staff and community partners to help collect stories from current and former residents, organizations and local institutions that shaped Cupertino's history. The mayor said the initiative would aim to assemble roughly 2,000 survey-style entries to create a dataset of local memory and to use the mayor's discretionary fund (budgeted at $5,000) to support initial events such as a monthly \"mayor's coffee\" series.

Mayor Chow outlined possible partnerships with Cupertino TV Productions Group, the Historical Society, Rotary, Sister Cities and local community groups. Proposed activities include a May AAPI multicultural festival in Civic Plaza, an art festival in the community hall, workshops where volunteers and interns (potentially high school students) would interview seniors, and community dance events to encourage broad participation. The mayor said an eventual phase could include using AI tools to extract oral-history content from collected entries and to produce some short videos with local partners.

Mayor Chow asked for volunteers and technical help (a website and data collection form) and said the initiative is intended to coincide with the city's 70th anniversary celebrations.","Mayor Chow outlined a new mayor's initiative called \"Cupertino Stories,\" using the mayor's discretionary fund to seed monthly events and partner with local organizations to collect 2,000 entries of personal and organizational histories tied to Cupertino's 70th anniversary.","actionData","errors"]

Article not found

Council authorizes ERP vendor selection process and sets $2.5M aside for implementation; potential increase to $3.74M pending RFP

Council amends zoning to add townhome overlay for 20865 McClellan Road despite neighborhood opposition

Council appoints Floyd Andrews as interim city attorney and approves one-year contract

Mayor launches "Cupertino Stories" initiative to collect local histories and community entries