In a recent meeting of the Board of Supervisors, significant discussions centered around the authorization of 15 outside bank accounts used by various county departments, which lacked proper documentation of approval. The finance director, Mr. Mornian, explained that these accounts, identified during a review of 32 total accounts, had been in use for many years—some dating back 20 to 25 years—without the necessary board authorization as mandated by the Uniform Accounting Manual for Arizona Counties (UMAC).

The review process involved reaching out to all county departments to confirm their outside bank accounts, using a method known as \"blank confirmation\" to ensure accuracy. The findings revealed that while the accounts were operational, there was no record of board approval for their establishment. This raised concerns among board members regarding the potential for mismanagement or even embezzlement, especially in light of recent high-profile cases of financial misconduct in other Arizona counties.

Supervisor Lienfelter questioned whether all departments had the statutory authority to open such accounts and emphasized the need for a clear policy governing the process. The finance director acknowledged the absence of a formal policy and agreed that drafting one would be beneficial to streamline future account openings and ensure compliance.

Concerns were also raised about the security risks associated with maintaining multiple accounts, with suggestions for consolidation to minimize potential vulnerabilities. The board members expressed a desire for greater oversight and transparency, particularly regarding the management of these accounts and the processes for their approval.

Public comments during the meeting echoed these concerns, with citizens demanding accountability and questioning the oversight mechanisms in place. Some attendees called for audits to ensure that funds were being managed appropriately and to prevent any potential misuse.

In conclusion, the board's decision to seek approval for the 15 accounts aims to rectify the documentation issue and enhance financial governance. The discussion highlighted the need for improved policies and oversight to prevent future discrepancies and maintain public trust in county financial operations.